Assistant Director of Game Operations and Events

EXPIRED

Requisition Number:

53164

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

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Requisition Number:

53164

Location:

Boulder, Colorado

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City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

04-Dec-2023

Date Posted:

20-Nov-2023

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Job Summary

Job Summary

The University of Colorado Boulder Athletics department encourages applications for an _ Assistant Director of Game Operations and Events! _ This position supports athletic game operations and event management and provides professional assistance to the Assistant Athletic Director of CU Events Center and Game Day Operations. This position will focus on the operations and events taking place at the CU Events Center, as well as assigned Olympic sports. The Assistant Director will also supervise the maintenance of the Athletic Facilities including event preparation and event management. Duties include the planning and management of various projects, procurement and contract management, building maintenance and management, cleaning, health and safety, communication and management of student work force.

This position is responsible for promoting the philosophy and objectives of the intercollegiate athletics program. This shall include adhering to the principles of the Athletics Department’s Mission Statement, Diversity and Inclusion Mission Statement, Core Values, Policies and Procedures, as well as the rules and regulations of the University, the PAC 12 Conference and the NCAA.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Who We Are

As one of 34 U.S. public research institutions belonging to the prestigious Association of American Universities (AAU)—and the only member in the Rocky Mountain region—our goal at CU Boulder is to directly affect Colorado communities through collaborative research, innovation, and entrepreneurship. Our faculty, staff, and students work with the broader community to establish outstanding connections that have lasting outcomes—both across Colorado and around the world.

What Your Key Responsibilities Will Be

What Your Key Responsibilities Will Be

Game Operations and Events 

• Oversee creation, implementation, and execution of assigned athletic department events.
• Responsible for the successful hosting and game day operations for assigned Athletic Department home games and events.
• Responsible for the event planning and management for external events held within the CU Events Center.
• Assist in managing all duties for all events, including intercollegiate, campus and special events; which include but are not limited to setting up for the event, assisting to areas of need during the event and breaking down the event.
• Coordinates with appropriate departments of Athletics for various needs pertaining to assigned games and matches. 

Student Management 

• Hire, train, manage and mentor student employees so that they can become integral personnel within the department. 
• Schedule and oversee students during events to assist, set-up facility and complete tasks throughout the event as needed.
• Track, manage student payroll budget and submit payroll for all student employees.

Facility Scheduling 

• Implementation and integration of EMS (Event Management Systems). Evaluate current procedures related to facility scheduling and update all policies and procedures. Administer and manage facility and event scheduling for athletic facilities. Track all contracts and payments owed to the University of Colorado Athletic Department for facility rentals and staffing. Maintains and distribute facilities activity calendar, approves or denies facility rental for specific events and arranges technical requirements such as parking, staffing and any other services that might be necessary for the standards of event management within the Athletic Department within the University of Colorado.

Facility Management

• Identify and schedule maintenance of the Athletic Facilities in conjunction with staff, University Facilities Management and outside contractors. Duties include preparing documents for submission for work requests for University Facility Management, supervise and manage budget control for work requests, supervise vendors and contractors during projects, identify areas of improvement for future consideration, track inventory of attic stock and equipment, use sound mind when determining cost preventive measures when planning areas of interest for improvement and suggest areas of need for maintenance within the facility.
• Responsible for daily facility reviews of selected facilities; works closely with internal and external constituencies to coordinate facility and maintenance tasks. 

Sustainability

• Develop and incorporate sustainability strategies for the CU Events Center and its building occupants.
• Integrate with Ralphie's Green Stampede and Campus to reduce waste for day to day and event operations. 

Emergency Management 

• Respond appropriately to emergencies or urgent issues as they arise. Urgent issues that come up may not be expected. These issues may not be facility related, but may be athletic program related within regards to practices and competitions.
• Emergency issues will be dealt with on a case by case basis, but nonetheless are the highest of priorities and should be dealt with accordingly.

What You Should Know

What You Should Know

• This position works significant evening and weekend hours and weekly hours may vary (40+) based on scheduled games and events.
• This position works 100% on campus.

What We Can Offer

What We Can Offer

• The salary range is $55,000 to $60,000 annually.

• Additional Compensation Details: 

  • Relocation assistance is available within department guidelines. 
  • Additional Athletics benefits include: Athletic Event Tickets: Per Athletic Department Policy and NCAA regulations, Nike Elite Employee Benefit: Per Nike Elite Policy.

Benefits

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Statements

Be collaborative. Be enlightened. Be Boulder.

What We Require

What We Require

• Bachelor’s degree and 1+ years of experience in event and facility operations. Equivalent combination of education and experience may substitute.

What You Will Need

What You Will Need

• Knowledge of NCAA rules and regulations as it applies to events, donors, student-athletes and venues.
• Demonstrated organizational ability and a strict attention to detail.
• Excellent written, oral and interpersonal skills.
• Understanding of protocol and etiquette and the ability to employ tact in difficult situations.
• Demonstrated capability to work closely with diverse teams of people to accomplish complex tasks and initiative on schedule and on budget.
• Excellent computer skills including ability to use PowerPoint, Excel, Word, Outlook, desktop publishing programs and databases.

What We Would Like You to Have

What We Would Like You to Have

• 2+ years of experience in event planning and managing game day and other events.
• Minimum 1 year experience managing students and/or staff.
• Experience operating a forklift, or ability to learn.

Special Instructions

Special Instructions

To apply, please submit the following materials: 

1. A current resume. 
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

 

Please apply by December 4, 2023 for consideration.

 

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Essential Services

Essential Services

This position is designated “essential services.” The incumbent is required to respond to requests for work during campus emergencies (snow, wind, rain, flood and any other natural or man-made event) and report to work for his / her regularly assigned shift during emergency campus closures. 

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