Assistant Director of Recruiting Operations

EXPIRED

Position Details

Position Information

Department

Intercolleg Athletics (YIA)

Position Title

Specialist 2-Recruiting

Job Title

Assistant Director of Recruiting Operations

Appointment Type

View Full Description

Position Details

Position Information

Department

Intercolleg Athletics (YIA)

Apply Now

Position Title

Specialist 2-Recruiting

Job Title

Assistant Director of Recruiting Operations

Appointment Type

Professional Faculty

Job Location

Corvallis

Benefits Eligible

Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

OSU

Department of Athletics is seeking an Assistant Director of Recruiting Operations. This is a full-time (1.00

FTE

), 12-month, professional faculty position.

The mission of the

OSU

Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.). Oregon State Athletics is committed to creating and maintaining an environment that is diverse, equitable, inclusive, and one which fosters a sense of belonging. Our goal is to encourage thoughtful and objective learning at all times. We will be intentional to recruit and retain individuals of all backgrounds and identities who will positively contribute to the success of our athletics department.

Reporting to the Director of Player Personnel, the Assistant Director of Recruiting Operations assists with managerial and professional support to the Oregon State Football Program. The position will work on developing, maintaining, and enhancing the on-campus and overall recruiting experience at an elite level for Oregon State Football. The position is responsible for recruiting operations, including on-campus and off-campus scheduling, official visits, unofficial visits, and updating the coaching staff about recruits. The position will assist the Director of Recruiting and Director of Player Personnel in the planning and execution of all official and unofficial visits as well as any other assigned tasks. In addition, the role will assist the Director of Recruiting with various academic and on-boarding tasks such as transcript collection, the application and admissions process, newcomer housing, and the

BEST

Summer Bridge Program. The position also provides administrative support for the Football Operations staff and coaching staff.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS

:

•

Top 1.4% university in the world

•

More research funding than all public universities in Oregon combined

•

1 of 3 land, sea, space and sun grant universities in the U.S.

•

2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•

7 cultural resource centers that offer education, celebration and belonging for everyone

•

100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•

35k+ students including more than 2.3k international students and 10k students of color

•

217k+ alumni worldwide

•

For more interesting facts about

OSU

visit: https://oregonstate.edu/about...

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the

OSU

Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

•

Medical, Dental, Vision and Basic Life.

OSU

pays 95% of premiums for you and your eligible dependents.

•

Free confidential mental health and emotional support services, and counseling resources.

•

Retirement savings paid by the university.

•

A generous paid leave package, including holidays, vacation and sick leave.

•

Tuition reduction benefits for you or your qualifying dependents at

OSU

or the additional six Oregon Public Universities.

•

Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•

Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current

OSU

employees can use the Benefits Calculator to learn more about the full value of the benefits provided at

OSU

.

Key Responsibilities

60% Official and Unofficial Visits:

Works collaboratively with recruiting staff and coaching staff to ensure all on-campus visitors are appropriately accommodated during their visit.

Assists with coordination and creation of itineraries for all on-campus visitors.

Runs registration for all recruiting events (Junior Days, Unofficial Visits, Gamedays).

Engages in travel, which requires the person in this role to maintain a current, valid driver’s license and a satisfactory driving record.

Advances all recruiting meals, events, and hotel accommodations. Orders and sets up all décor related to visits.

Organizes all travel in the area (buses, rentals) as well as car service arrangements. Is responsible for all administrative compliance tasks and paperwork related to recruiting such as recruit responsibility forms and player host reimbursement.

Serves as the point of contact for all equipment needs related to recruiting events and visits.

Encourages and participates in activities that foster an environment that is diverse, equitable, inclusive, and fosters a sense of belonging for both student workers, student athletes, and co-workers.

10% Transcript Collection:

Requests, logs, and files all recruit transcripts with the help of student assistants.

Maintains updated academic information within recruiting database.

10% Application and Admissions Process:

Assists the Director of Recruiting with managing all aspects of the application and admissions process for all newcomers.

10% Newcomer On-Boarding:

Assists the Director of Recruiting with planning, organization, and execution of Freshmen and newcomer housing.

Serves as the football program point of contact for

BEST

Summer Bridge Program while planning, organizing, and executing Freshmen Reporting Day.

5% Camps:

Assists with planning, registration, and execution of all football camps.

5% Special Projects:

Assists Director of Player Personnel with special projects as assigned.

What You Will Need

Bachelor’s degree.

Three years of experience working with an

NCAA

athletic department.

Experience managing, organizing, or hosting events.

Experience creating and generating reports.

Knowledge and experience with database management.

Working knowledge of

NCAA

rules and regulations, with special attention to how they apply to recruiting.

Demonstrated ability to communicate in a manner that shows respect and inclusivity for student athletes, stakeholders, and colleagues.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

Master’s degree.

Five years of experience with an

NCAA

athletic department.

Experience coordinating travel within a

NCAA

football program or athletic department.

Working Conditions / Work Schedule

Will work nights and weekends. This position requires driving and for the person in this role to maintain a current, valid driver’s license and a satisfactory driving record.

Pay Method

Salary

Pay Period

1st through the last day of the month

Pay Date

Last working day of the month

Recommended Full-Time Salary Range

$45,500 – $58,900

Link to Position Description

https://jobs.oregonstate.edu/...

Posting Detail Information

| Posting Number | P08743UF | | Number of Vacancies | 1 | | Anticipated Appointment Begin Date | 01/27/2025 | | Anticipated Appointment End Date | | | Posting Date | 12/31/2024 | | Full Consideration Date | 01/07/2025 | | Closing Date | 01/14/2025 | | Indicate how you intend to recruit for this search | Competitive / External - open to ALL qualified applicants | | Special Instructions to Applicants |
To ensure full consideration, applications must be received by 01/07/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

You will also be required to answer two supplemental questions in the application process regarding your IAWP status. An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution. This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches. Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit. Answers to the questions must be truthful. False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.

For additional information please contact: Todd McShane at todd.mcshane@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstat.... |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Oregon State University Athletics is committed to promoting diversity and equity in all that we do. In your experience, how have you showed a demonstrated commitment to diversity and inclusion? Give specific examples of how you have been involved with personnel, programs or other initiatives that show a demonstrated commitment to these principles.

(Open Ended Question)

1. * Please explain if you are an IAWP for any high school PSA, two-year junior college PSA, four year college transfer PSA, or any other OSU recruit in the sports of Football or Men’s or Women’s Basketball. If yes, please explain. If no, put N/A.

(Open Ended Question)

1. * Please explain if you are an IAWP for any current OSU student-athlete in their first two years of enrollment at OSU in the sports of Football or Men’s or Women’s Basketball? If yes, please explain. If no, put N/A.

(Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter

Optional Documents 1. VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)

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