Assistant Director of Special Events and Donor Stewardship

EXPIRED

Working Title: Assistant Director of Special Events and Donor Stewardship

State Role Title: Administrative and Professional Faculty

Position Type: Administrative & Professional (Non-teaching Faculty)

Position Status: Full-Time

Working Title: Assistant Director of Special Events and Donor Stewardship

State Role Title: Administrative and Professional Faculty

Position Type: Administrative & Professional (Non-teaching Faculty)

Position Status: Full-Time

College/Division: Intercollegiate Athletics

Department: 300025 - Duke Club

Pay Rate: Commensurate with Experience

Beginning Review Date: 5/30/2024

Specify Range or Amount:

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

About JMU:

Mission
We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are
Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master’s and doctoral levels. The university is committed to expanding diversity, fostering equity and inclusion, and supporting superlative teaching and scholarship. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

General Information:

James Madison University, a Division I member of the NCAA and Sun Belt Conference, the Duke Club is seeking an Assistant Director for Special Events and Donor Stewardship to work within a highly competitive program. This is a full-time position with a comprehensive benefits package. The anticipated start date for this position is July 1, 2024.

Duties and Responsibilities:

The Assistant Director of Special Events and Donor Stewardship will oversee, conceptualize, plan, and execute all special events. Will have oversight of donor stewardship and be able to assist in the design and execution of stewarding 5000+ donors as well as focusing on how to increase overall membership and contributions raised to the Proud and True Fund.

• Conceptualize, plan, coordinate, manage and execute all aspects of donor engagement events including, but not limited to:
o Friday Night Flights
o Letterwinner Weekend
o Duke Club Golf Classic
o Coaches Caravan
o Football/Basketball socials
o Post-Season Tournaments (SBC, NCAA)
• Coordinate and manage all aspects of event logistics and operations including, but not limited to:
o Venue selection
o Event logistics and operations (pre-event, during event, post-event)
o Collaborate/coordinate with event registrants, sponsors, donors, etc.
o Vendor contracts, product purchases, etc.
o Develop and manage event ticket purchase/pricing plans
o Budget management and evaluation of expenses vs revenues
• Manage Duke Club stewardship operations including, but not limited to:
o Duke Club membership benefits fulfillment (membership packet mailing)
o Milestone acknowledgments
o Exclusive membership program acknowledgments
• Collaborate with University, Athletics and third-party partners including, but not limited to:
o Procurement
o Athletics Events & Operations
o Aramark and off-site catering
o Campus Events
o Campus Facilities
o On-the-road event facilities, vendors, etc.
• Representative for the Duke Club Office at weekly/bi-weekly meetings to provide updates and/or information to the rest of the Game Day Ops team if needed; relay important information to the Duke Club Team.
• Potential to be a sport liaison to 2-3 sports for all fundraising efforts to specific sport that includes but isn’t limited to communications, marketing, and Sport Specific Campaign (DigginDukes) that happens yearly.
• Provide leadership and supervision of part-time staff, graduate assistant, and student interns.
• Assist with all premium areas in Bridgeforth Stadium and Atlantic Union Bank Center for all basketball and football games.
• Collaborate with Director of Internal Operations and MEC on all marketing, communications and branding content for donor engagement, events and stewardship
• 20-30% of travel for football, basketball and any postseason play for teams included but not limited to
o Duke Club Social events for fans, alumni and local community to attend the night before and/or day of the game.
• Ticketed event(s) only; based off where the team is playing and the radius of alumni we have in the area
• Venue selection
• Event logistics and operations (pre-event, during event, post-event)
• Collaborate/coordinate with event registrants, sponsors, donors, etc.
• Vendor contracts, product purchases, etc.
• Develop and manage event ticket purchase/pricing plans
• Other duties as assigned

Qualifications:

Required
• Bachelor’s degree
• At least 1 year of event management, hospitality and/or customer service experience
• Strong interpersonal communication skills, both written and verbal
• Must be able to work evenings, weekends and holidays as required
• Must be able to travel as required

Preferred
• Master’s degree
• 2 years of experience working in events and hospitality
• Experience managing and hiring student staff
• Experience working in events and hospitality in NCAA Division 1 athletics

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Posting Information:

JMU’s Dual Career and Community Resources Program is available for candidates that will be relocating to the area. For more information, please visit https://bit.ly/2OTF1NG.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.