Requisition ID: 117809

Assistant Director, Scheduling and Events

Centered on a departmental mission of “Be More,” Hopkins Athletics and Recreation is in a period of fast-paced progress and building on its strong foundation. The department is committed to the core tenets of competitive success, student-athlete experience, and developing strong community connections within the greater Baltimore/Maryland region. This new chapter includes investments in state-of-the-art athletic and recreation facilities, innovative programming and partnerships, mental and physical well-being, and strengthening the connections between holistic student development and the professional world. Hopkins invites applicants to apply for the position of Assistant Director, Scheduling and Events.

Hopkins Athletics is a multidivisional department with 22 programs competing at the NCAA DIII level and two programs (men’s and women’s lacrosse) competing at the NCAA Division I level (BIG 10 Conference). The department also hosts a variety of robust recreational activities such as club sports, intramurals, and fitness programming.

The Hopkins Athletics and Recreation department seeks an innovative and forward-thinking Assistant Director for Scheduling and Events. The Assistant Director must operate within the framework of a best-in-class athletics and recreation department at Johns Hopkins University. Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of inclusiveness within both the department and the University setting. Hopkins Student Affairs seeks to hire, and support the professional development of, colleagues who: are equity-minded; demonstrate a commitment to inclusion; share a keen understanding of the importance of our identity as a diverse community of learners; are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.

The Assistant Director, Scheduling and Events works to support the mission and integrity of the Johns Hopkins University and the Athletics and Recreation Department. Demonstrating adherence to the department philosophy, facility schedule, equipment and facility maintenance expectations, and communication responsibilities is essential. The strongest candidates will have a demonstrated ability to work in a fast-paced, team-based environment and a strong history of building and sustaining relationships with staff, students, coaches, and external stakeholders.

Specific Duties and Responsibilities

• Manage Athletic and Recreation scheduling utilizing campus scheduling software, 25Live, including home contests, practices, student activities, clubs, and intramurals, departmental meetings, and events.
• Coordinate with varsity coaching staff to provide deconflicted practice schedules in shared spaces, resolving high-level scheduling conflicts.
• Planning for seasonal scheduling needs, adjusting and reassigning time slots and assignments as needed.

Requisition ID: 117809

Assistant Director, Scheduling and Events

Centered on a departmental mission of “Be More,” Hopkins Athletics and Recreation is in a period of fast-paced progress and building on its strong foundation. The department is committed to the core tenets of competitive success, student-athlete experience, and developing strong community connections within the greater Baltimore/Maryland region. This new chapter includes investments in state-of-the-art athletic and recreation facilities, innovative programming and partnerships, mental and physical well-being, and strengthening the connections between holistic student development and the professional world. Hopkins invites applicants to apply for the position of Assistant Director, Scheduling and Events.

Hopkins Athletics is a multidivisional department with 22 programs competing at the NCAA DIII level and two programs (men’s and women’s lacrosse) competing at the NCAA Division I level (BIG 10 Conference). The department also hosts a variety of robust recreational activities such as club sports, intramurals, and fitness programming.

The Hopkins Athletics and Recreation department seeks an innovative and forward-thinking Assistant Director for Scheduling and Events. The Assistant Director must operate within the framework of a best-in-class athletics and recreation department at Johns Hopkins University. Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of inclusiveness within both the department and the University setting. Hopkins Student Affairs seeks to hire, and support the professional development of, colleagues who: are equity-minded; demonstrate a commitment to inclusion; share a keen understanding of the importance of our identity as a diverse community of learners; are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.

The Assistant Director, Scheduling and Events works to support the mission and integrity of the Johns Hopkins University and the Athletics and Recreation Department. Demonstrating adherence to the department philosophy, facility schedule, equipment and facility maintenance expectations, and communication responsibilities is essential. The strongest candidates will have a demonstrated ability to work in a fast-paced, team-based environment and a strong history of building and sustaining relationships with staff, students, coaches, and external stakeholders.

Specific Duties and Responsibilities

• Manage Athletic and Recreation scheduling utilizing campus scheduling software, 25Live, including home contests, practices, student activities, clubs, and intramurals, departmental meetings, and events.
• Coordinate with varsity coaching staff to provide deconflicted practice schedules in shared spaces, resolving high-level scheduling conflicts.
• Planning for seasonal scheduling needs, adjusting and reassigning time slots and assignments as needed.
• Collaborate with the Associate Athletic Director, Facilities & Events, and the Director of Recreation on scheduling strategies, designing and implementing scheduling protocols and policies.
• Making schedule changes and overrides in special circumstances, making decisions about prioritization.
• Collaborate with the Assistant Athletic Director, Event Management, on event staffing, including hiring and payment in accordance with Business Office practices.
• Assist the Assistant Athletic Director, Event Management, in providing all game day administration, including paperwork, event checklists, and communication to all involved parties for events, including regular and postseason competition.
• Collaborate with the Associate Athletic Director, Facilities & Events, on postseason bidding and post-event reconciliation in conjunction with the Business Office.
• Serve as tournament director and event manager for regular and post-season varsity athletic contests, overseeing the set-up, execution, and break down of events.
• Other duties as assigned, including special projects.
• Ability to work nights and weekends is required.

Key Relationships

• The Assistant Director is directly supervised by the Associate Athletic Director of Facilities and Events.
• This position has significant interactions with faculty and staff, students, and other outside constituencies and must demonstrate strong interpersonal skills.

Minimum Qualifications

• Bachelor’s Degree in a related field.
• Three (3) years of progressively responsible administrative/operations experience required.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Sport Management Degree or related field preferred.
• Strong organizational skills, oral and written communication skills, and attention to detail.

Classified Title: Scheduling & Event Services Manager
Job Posting Title (Working Title): Assistant Director, Scheduling and Events
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $48,000 - $84,100 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon - Fri / 08:30am - 05:00pm
FLSA Status: Exempt
Location: Homewood Campus
Department name: ​​​​​​​Athletics and Recreation
Personnel area: University Student Services

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/fi...

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coron... and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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