Assistant Registrar for Athletic Processes

EXPIRED

JOB SUMMARY:

Provides leadership to the Office of Records and Registration in the areas of Athletic Certification and Academic Records. Facilitate efficient and effective processes related to eligibility certification and systemic academic data collection and analysis for student athletes as well as academic compliance for undergraduate students. Performs other duties as assigned.

JOB DUTIES:

40% - Essential - Enrollment Eligibility and Data Management:
Review all transfer athlete files (e.g. NCAA exception has been determined by Compliance; all official transcripts are verified with full-time and part-time enrollment; transfer credits have been properly evaluated by Admissions; all remaining documents including transfer release forms are included in file.) Track and report fall, spring and summer degree applicable hours. Certify enrollment and credit hours. Monitor squad lists, files and information until each process has been certified through completion. Maintain student-athlete database, academic eligibility documents, student athlete (SA) rosters with certification signatures. Provide backup for athletic responsibilities of Associate Director of Transfer Admissions.

40% - Essential - Student Records Management:
Monitor student academic records from matriculation to graduation. Enter various academic record updates for all undergraduate students in iROAR. Coordinate record keeping with operations staff in tasks that support records maintenance and verify degree requirements. Utilize degree works to ensure that graduating seniors fulfill graduation requirements. Stay abreast of academic regulations and curricular requirements and evaluates their impact on students. Advise students and parents on the Family Educational rights and Privacy Act and limit access to educational records as required by Federal law.

20% - Essential - Athletic Compliance:
Certify 100% University compliance for satisfactory progress and continuing eligibility for student athletes. Interpret, monitor and apply National Collegiate Athletic Association (NCAA) and Atlantic Coast Conference (ACC) rules and regulations. Coordinate availability of SA grade and degree progress reports for eligibility certification process at necessary points. Compile and maintain 5th year and mid-year lists for evaluation by Compliance Services. Communicate with Student Athlete Academic Services to facilitate transfer of information for academic support for student athletes. Input and validate NCAA data (APR/GSR) and SA tracking codes. Maintain archives of all academic data reports related to academic and certification processes for student athletes.

MINIMUM REQUIREMENTS:

Education - Bachelor's Degree and experience in student services programming.

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JOB SUMMARY:

Provides leadership to the Office of Records and Registration in the areas of Athletic Certification and Academic Records. Facilitate efficient and effective processes related to eligibility certification and systemic academic data collection and analysis for student athletes as well as academic compliance for undergraduate students. Performs other duties as assigned.

JOB DUTIES:

40% - Essential - Enrollment Eligibility and Data Management:
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Review all transfer athlete files (e.g. NCAA exception has been determined by Compliance; all official transcripts are verified with full-time and part-time enrollment; transfer credits have been properly evaluated by Admissions; all remaining documents including transfer release forms are included in file.) Track and report fall, spring and summer degree applicable hours. Certify enrollment and credit hours. Monitor squad lists, files and information until each process has been certified through completion. Maintain student-athlete database, academic eligibility documents, student athlete (SA) rosters with certification signatures. Provide backup for athletic responsibilities of Associate Director of Transfer Admissions.

40% - Essential - Student Records Management:
Monitor student academic records from matriculation to graduation. Enter various academic record updates for all undergraduate students in iROAR. Coordinate record keeping with operations staff in tasks that support records maintenance and verify degree requirements. Utilize degree works to ensure that graduating seniors fulfill graduation requirements. Stay abreast of academic regulations and curricular requirements and evaluates their impact on students. Advise students and parents on the Family Educational rights and Privacy Act and limit access to educational records as required by Federal law.

20% - Essential - Athletic Compliance:
Certify 100% University compliance for satisfactory progress and continuing eligibility for student athletes. Interpret, monitor and apply National Collegiate Athletic Association (NCAA) and Atlantic Coast Conference (ACC) rules and regulations. Coordinate availability of SA grade and degree progress reports for eligibility certification process at necessary points. Compile and maintain 5th year and mid-year lists for evaluation by Compliance Services. Communicate with Student Athlete Academic Services to facilitate transfer of information for academic support for student athletes. Input and validate NCAA data (APR/GSR) and SA tracking codes. Maintain archives of all academic data reports related to academic and certification processes for student athletes.

MINIMUM REQUIREMENTS:

Education - Bachelor's Degree and experience in student services programming.
Experience - 3 years of relevant experience

PREFERRED REQUIREMENTS:

Experience with NCAA regulations and requirements related to student-athlete eligibility is preferred.

RESPONSIBILITIES

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

Sit (stationary position) for prolonged period
Communicate, converse, give direction, express oneself
Recognize or inspect visually

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5; Anticipated Hiring Range ($50,000.00 - $62,600.00)

ESSENTIAL PERSONNEL LEVEL

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

January 21, 2024

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, or related medical condition), national origin, age, disability, veteran’s status, genetic information, or any other personal characteristic protected under applicable federal or state law. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.

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