Assistant Registrar for Curriculum Maintenance, Degree Audit and NCAA Compliance

EXPIRED

Posting Details

Posting Details

Requisition Number

A793P

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Posting Details

Posting Details

Requisition Number

A793P

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Job Position Title

Assistant Registrar for Curriculum Maintenance, Degree Audit and NCAA Compliance

Department

Registrar

Immediate Supervisor Title

Registrar

FLSA

Exempt

Grade

None

Union

None

Status

Full-time

Total Number of Authorized Work Hours per Week

36.25

Total Number of Authorized Work Weeks per Year

52

Advertised Rate of Pay

Discussed during interview

Position Summary

Monmouth University is seeking applications for an Assistant Registrar for Curriculum Maintenance, Degree Audit, and

NCAA

Compliance in the Office of the Registrar.

The candidate would be expected to: represent the Office of the Registrar on the Athletics Eligibility Team, for the purpose of providing an organized process for certifying continuing eligibility for each student-athlete; coordinate the program evaluation and degree audit process and serve as the representative on both the Undergraduate and Graduate Studies Committees (

USC

and

GSC

); create and maintain the academic program requirements; provide outreach to students and advisors regarding anticipated program completion and graduation procedures; routinely track degree progress, as completion nears; troubleshoot audit issues and direct students to appropriate resources; coordinate the graduation process for the Office of the Registrar (OR) and serve as the OR’s representative on the Commencement committee.

Anticipated opening pending budget approval.

This is an in-person on-campus, non-remote position.

A complete list of duties is available at http://job.monmouth.edu.

Special Instructions to Applicants:

Required Skills or Software

Must be able to treat confidential and sensitive information appropriately, Intermediate knowledge of MS Word 2016, Intermediate knowledge of MS Excel 2016

Required Years of Experience

5

Required Degree, Licenses or Certifications

Other Requirements

Bachelor’s degree or higher

Five (5) years of experience with an integrated records system

Experience in the development and implementation of new products

Ability to foster enthusiasm and commitment while collaborating as a team to meet the goals and deadlines of graduation and commencement

Good presentation skills, as well as strong planning and organizational skills

Ability to make decisions in a timely manner using proven problem-solving skills

Proven ability to conduct both qualitative and quantitative problem analysis

Ability to set priorities and identify areas of concern

Ability to take responsibility of key organizational issues, showing good judgment, and the ability to set timelines and meet deadlines

Preferred Qualifications

Registrar office experience, with knowledge of programming and maintaining degree audit requirements

Posting Date

05/02/2024

Closing Date

Tools and Equipment

Tools and Equipment

| Tools and Equipment | | | List any additional tools not listed above | |

Job Duties

Job Duties

| Duty |
As a member of the University Athletics eligibility team, you will be required to follow the continued academic eligibility certified process for each student athlete, as outlined by the Department of Athletics. | | Regular or Occasional | Regular |

| Duty |
Coordinate the graduation process for the Office of the Registrar (OR) and serve as the OR’s representative on the Commencement committee. | | Regular or Occasional | Regular |

| Duty |
Coordinate the program evaluation and degree audit process and serve as the representative on both the Undergraduate and Graduate Studies Committees (USC and GSC). Create and maintain the academic program requirements. | | Regular or Occasional | Regular |

| Duty |
Create the technical and training materials for use by the University community to obtain student degree audit information. | | Regular or Occasional | Regular |

| Duty |
Provide technical support in the areas of curriculum maintenance, degree audit, and graduation to assist all users (faculty, staff, and students, when applicable). | | Regular or Occasional | Regular |

| Duty |
Certify degree completion for graduation, including awarding Latin Honors, Honors School, and Department Honors credentials. Review graduating senior records to ensure they meet the criteria for graduation and the student system (Ellucian) is updated in a timely manner. | | Regular or Occasional | Regular |

| Duty |
Oversee diploma and certificate distribution. | | Regular or Occasional | Regular |

| Duty |
Provide outreach to students and advisors regarding anticipated program completion and graduation procedures. Routinely track degree progress, as completion nears. Troubleshoot audit issues and direct students to appropriate resources. | | Regular or Occasional | Regular |

| Duty |
Provide direct assistance in supporting the Registrar in acting as a representative for the campus community. | | Regular or Occasional | Regular |

| Duty |
Assist with policy development by presenting strong planning and organizational skills. | | Regular or Occasional | Regular |

| Duty |
Other duties as assigned. | | Regular or Occasional | Occasional |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor's degree or higher?

   • Yes
   • No

2. * Do you have five years of experience with an integrated records system?

   • Yes
   • No

3. * Do you have experience in the development and implementation of new products?

   • Yes
   • No

4. * Do you have the ability to foster enthusiasm and commitment while collaborating as a team to meet the goals and deadlines of graduation and commencement?

   • Yes
   • No

5. * Do you have good presentation skills, as well as strong planning and organizational skills?

   • Yes
   • No

6. * Do you have the ability to make decisions in a timely manner using proven problem-solving skills?

   • Yes
   • No

7. * Do you have the proven ability to conduct both qualitative and quantitative problem analysis?

   • Yes
   • No

8. * Have you demonstrated the ability to set priorities and identify areas of concern?

   • Yes
   • No

9. * Do you have the ability to take responsibility of key organizational issues, showing good judgement and the ability to set time lines and meet deadlines?

   • Yes
   • No

10. * Do you have intermediate knowledge of Microsoft Word and Excel 2016?

    • Yes
    • No

11. * Do you have the ability to treat confidential and sensitive information appropriately?

    • Yes
    • No

12. (Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume or Curriculum Vitae 2. Cover Letter 3. Professional References Optional Documents 1. Other Document

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