Assistant Registrar of Compliance and Certification

EXPIRED

Position Details

Classification Information

Position Classification Title

University Program Specialist

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Position Details

Classification Information

Position Classification Title

University Program Specialist

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FLSA

Non-Exempt

Position Class (Extract From Banner or PA)

10301

Position Overview

Position Summary

WSSU’s Office of the Registrar provides services and support to students, faculty, staff, administration, alumni, the general public, government, state, and national educational agencies, and other University offices. The Office of the Registrar works directly with the Office of Admissions and the Office of Scholarships and Financial Aid and reports to the Associate Vice Chancellor of Enrollment Management.The Assistant Registrar of Compliance and Certification is primarily responsible for the following: Serving as the School Certifying Official for military education beneficiaries; Managing National Student Clearinghouse (NSCH) and National Student Loan Data Systems (NSLDS) enrollment and graduation transmission reporting; Managing the department’s budgeting and purchasing activities; Assisting with the National Collegiate Athletic Association (NCAA) eligibility certification; Assisting with immunization compliance in collaboration with the University Wellness Center; Assisting with registration activities; Assisting with the UNC Student Data Mart activities.

Primary Function of Organizational Unit

WSSU’s Office of the Registrar provides services and support to students, faculty, staff, administration, alumni, the general public, government, state, and national educational agencies, and other University offices. The Office of the Registrar works directly with the Office of Admissions and the Office of Scholarships and Financial Aid and reports to the Associate Vice Chancellor of Enrollment Management.The primary function of the Office of the Registrar is to maintain the integrity of all student academic records, admissions, and registration information and to support the academic mission and purpose of the University by providing information and academic services to faculty, staff, and students in an efficient, user-friendly manner while ensuring accuracy, integrity, and confidentiality of academic records, exemplary service by continually improving business processes for registration, scheduling, academic records, transfer credit articulations, degree evaluations, graduation, commencement, and related functions to adhere to policies and model the highest standards of the registrar profession.

Position Information

Position Number

007044

Competency Level

Advanced

Working Position Title

Assistant Registrar of Compliance and Certification

Building and Room No.

CF Thompson Student Center, Room 202

Work Hours: From [time] to [time] on [days] of [week]

8 am - 5 pm

Hours per week

40

Months per year

12

Appointment Type

Permanent Full-Time

If Time Limited.

No

Appointment Length.

12

DHR Assigned Fields

FTE

1

Requirements and Preferences

Position required to work during periods of adverse weather or other emergencies

No

Position required to work On-Call/Emergency Callback

No

Minimum Experience/Education

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degreesmust be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

Auditing, certification, and/or compliance experience.Customer service experience.

Required License or Certification

Valid US Driver's License

No

Commercial Driver's License Required

No

Physical Required

No

List any other medical/drug tests required

Posting Details

Posting Details

Posting Number

SPA00900P

Internal Posting Only

No

Time Limited Position

No

Appointment Length

Salary

$50,000

Open Date

10/26/2023

Close Date

11/08/2023

Open Until Filled

No

Special Instructions Summary

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Key Responsibilities and Related Competencies

Key Responsibilities and Related Competencies

Competency

Professional Knowledge

Describe the specific job duties related to this competency

Veteran Affairs School Certifying Official Demonstrates knowledge of program policies and technology by maintaining enrollment status information in Enrollment Manager, Tungsten, and other military education benefits databases. Serves as the Veterans Affairs program expert by: Informing veterans’ benefits recipients about the policies and procedures of the Veterans Affairs programs and eligibility requirements; Explaining benefit-related decisions, policies, and procedures to applicants. National Student Clearinghouse (NSCH) and National Student Loan Data Systems (NSLDS) Coordinator Demonstrates knowledge of technology by generating enrollment and graduation reports from the Ellucian Banner student information system and uploading the transmission reports to the National Student Clearinghouse database.National Collegiate Athletic Association (NCAA) LiaisonDemonstrates knowledge of program policies and technology by: Assisting with maintaining academic data in Compliance Assistant for all student-athletes on a term-by-term basis, demographic information, majors, and transfer status; Assisting with maintaining knowledge of all NCAA and University rules concerning academic standing and eligibility requirements. Immunization Compliance Liaison Demonstrates knowledge of program policies by assuring the required immunizations have been received by all new (undergraduate and graduate) students enrolling in college at any time during the year in collaboration with the University Wellness Center.

Percentage Of Time

20

Competency

Program / Project Administration

Describe the specific job duties related to this competency

This position will manage several and/or multifaceted program(s) or project(s) in their entirety by: Managing Veteran Affairs military education benefits activities; Managing National Student Clearinghouse and National Student Loan Data Systems reporting; Managing the Office of the Registrar’s departmental budget; Assisting with NCAA eligibility certification; Assisting with immunization compliance activities; Assisting with the UNC System Student Data Mart reporting. VA School Certifying Official Ensures institutional compliance with standards based on policies implemented by the Department of Defense (DoD), The Department of Homeland Security (DHS), and the Department of Veteran Affairs by: Assuring Veterans Administration auditing requirements for compliance and accuracy of records are met; Monitoring and reporting on academic programs of veterans’ benefits recipients when necessary; Serving as a veteran’s benefits recipients’ liaison with the Veterans Affairs Regional Office, keeping abreast of VA programs and requirements; Assisting VA Vocational Rehab students in process documentation; working with the Cashier’s Office, Accounts Receivable, University Store, Parking Services, and the VA Regional Offices to address and resolve programs where appropriate; Assisting in yearly federal VA audits; Collaborating with leadership in all aspects of VA compliance procedures. National Student Clearinghouse (NSCH) and National Student Loan Data Systems (NSLDS) Liaison Ensures compliance with the National Student Clearinghouse and National Student Loan Data System by the timely submission of enrollment and graduation transmission reporting. National Collegiate Athletic Association (NCAA) Liaison Ensures compliance with the NCAA student-athlete eligibility programs by: Assisting with the completion of NCAA reporting requirements; Assisting with evaluating degree audits and other academic records to ensure conformity with NCAA initial, transfer, and continuing eligibility regulations. Immunization Compliance Liaison Ensures compliance with the North Carolina immunization law by assisting with the submission of the annual College Immunization report. UNC System Student Data Mart Liaison Ensures compliance with the UNC System Student Data Mart by the timely submission of data reporting.

Percentage Of Time

20

Competency

Consultation

Describe the specific job duties related to this competency

VA School Certifying OfficialEnhances collaboration among individuals and groups by creating campus-based military affairs committees to assist military-affiliated students in successfully transitioning and succeeding beyond the educational environment.

Percentage Of Time

20

Competency

Information Analysis and Decision - Making

Describe the specific job duties related to this competency

VA School Certifying OfficialServes as a resource for the University in resolving issues and problems by: Participating in on-campus outreach and recruitment activities for veterans and family members; Representing the University and presenting issues related to veteran benefits; Representing Veteran Services and the campus at various off-campus and community meetings.

Percentage Of Time

20

Competency

Communication and Marketing

Describe the specific job duties related to this competency

VA School Certifying OfficialCoordinates staff development and training/education programs by: Assisting in the development of protocols for training staff in operational functions; Providing support for faculty and staff training on issues that are unique to, or commonly encountered by, military-affiliated students.

Percentage Of Time

10

Competency

Leadership

Describe the specific job duties related to this competency

Budget/Purchasing ManagerEvaluate and recommend resource needs pertaining to the Office of the Registrar’s departmental budget by: Serving as the official contact for the department on financial matters; Managing the budget, receipts, and expenditures; Ensuring that financial resources are used in the best interest of the University and in accordance with all applicable University policies and procedures.

Percentage Of Time

10

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please list your technical skills and computer software programs you have used in an office setting.

(Open Ended Question)

1. * Give a short summary on exceptional customer service you have provided.

(Open Ended Question)

1. (Open Ended Question)

2. (Open Ended Question)

3. (Open Ended Question)

Applicant Document

Required Documents 1. Resume 2. Cover Letter Optional Documents

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