Classification Information
University Program Specialist
Classification Information
University Program Specialist
Apply NowNon-Exempt
10301
Position Overview
WSSU’s Office of the Registrar provides services and support to students, faculty, staff, administration, alumni, the general public, government, state, and national educational agencies, and other University offices. The Office of the Registrar works directly with the Office of Admissions and the Office of Scholarships and Financial Aid and reports to the Associate Vice Chancellor of Enrollment Management.The Assistant Registrar of Compliance and Certification is primarily responsible for the following: Serving as the School Certifying Official for military education beneficiaries; Managing National Student Clearinghouse (NSCH) and National Student Loan Data Systems (NSLDS) enrollment and graduation transmission reporting; Managing the department’s budgeting and purchasing activities; Assisting with the National Collegiate Athletic Association (NCAA) eligibility certification; Assisting with immunization compliance in collaboration with the University Wellness Center; Assisting with registration activities; Assisting with the UNC Student Data Mart activities.
WSSU’s Office of the Registrar provides services and support to students, faculty, staff, administration, alumni, the general public, government, state, and national educational agencies, and other University offices. The Office of the Registrar works directly with the Office of Admissions and the Office of Scholarships and Financial Aid and reports to the Associate Vice Chancellor of Enrollment Management.The primary function of the Office of the Registrar is to maintain the integrity of all student academic records, admissions, and registration information and to support the academic mission and purpose of the University by providing information and academic services to faculty, staff, and students in an efficient, user-friendly manner while ensuring accuracy, integrity, and confidentiality of academic records, exemplary service by continually improving business processes for registration, scheduling, academic records, transfer credit articulations, degree evaluations, graduation, commencement, and related functions to adhere to policies and model the highest standards of the registrar profession.
Position Information
007044
Advanced
Assistant Registrar of Compliance and Certification
CF Thompson Student Center, Room 202
8 am - 5 pm
40
12
Permanent Full-Time
No
12
DHR Assigned Fields
1
Requirements and Preferences
No
No
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degreesmust be received from appropriately accredited institutions.
Auditing, certification, and/or compliance experience.Customer service experience.
No
No
No
Posting Details
SPA00900P
No
No
$50,000
11/13/2023
11/19/2023
No
Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.
Key Responsibilities and Related Competencies
Professional Knowledge
Veteran Affairs School Certifying Official Demonstrates knowledge of program policies and technology by maintaining enrollment status information in Enrollment Manager, Tungsten, and other military education benefits databases. Serves as the Veterans Affairs program expert by: Informing veterans’ benefits recipients about the policies and procedures of the Veterans Affairs programs and eligibility requirements; Explaining benefit-related decisions, policies, and procedures to applicants. National Student Clearinghouse (NSCH) and National Student Loan Data Systems (NSLDS) Coordinator Demonstrates knowledge of technology by generating enrollment and graduation reports from the Ellucian Banner student information system and uploading the transmission reports to the National Student Clearinghouse database.National Collegiate Athletic Association (NCAA) LiaisonDemonstrates knowledge of program policies and technology by: Assisting with maintaining academic data in Compliance Assistant for all student-athletes on a term-by-term basis, demographic information, majors, and transfer status; Assisting with maintaining knowledge of all NCAA and University rules concerning academic standing and eligibility requirements. Immunization Compliance Liaison Demonstrates knowledge of program policies by assuring the required immunizations have been received by all new (undergraduate and graduate) students enrolling in college at any time during the year in collaboration with the University Wellness Center.
20
Program / Project Administration
This position will manage several and/or multifaceted program(s) or project(s) in their entirety by: Managing Veteran Affairs military education benefits activities; Managing National Student Clearinghouse and National Student Loan Data Systems reporting; Managing the Office of the Registrar’s departmental budget; Assisting with NCAA eligibility certification; Assisting with immunization compliance activities; Assisting with the UNC System Student Data Mart reporting. VA School Certifying Official Ensures institutional compliance with standards based on policies implemented by the Department of Defense (DoD), The Department of Homeland Security (DHS), and the Department of Veteran Affairs by: Assuring Veterans Administration auditing requirements for compliance and accuracy of records are met; Monitoring and reporting on academic programs of veterans’ benefits recipients when necessary; Serving as a veteran’s benefits recipients’ liaison with the Veterans Affairs Regional Office, keeping abreast of VA programs and requirements; Assisting VA Vocational Rehab students in process documentation; working with the Cashier’s Office, Accounts Receivable, University Store, Parking Services, and the VA Regional Offices to address and resolve programs where appropriate; Assisting in yearly federal VA audits; Collaborating with leadership in all aspects of VA compliance procedures. National Student Clearinghouse (NSCH) and National Student Loan Data Systems (NSLDS) Liaison Ensures compliance with the National Student Clearinghouse and National Student Loan Data System by the timely submission of enrollment and graduation transmission reporting. National Collegiate Athletic Association (NCAA) Liaison Ensures compliance with the NCAA student-athlete eligibility programs by: Assisting with the completion of NCAA reporting requirements; Assisting with evaluating degree audits and other academic records to ensure conformity with NCAA initial, transfer, and continuing eligibility regulations. Immunization Compliance Liaison Ensures compliance with the North Carolina immunization law by assisting with the submission of the annual College Immunization report. UNC System Student Data Mart Liaison Ensures compliance with the UNC System Student Data Mart by the timely submission of data reporting.
20
Consultation
VA School Certifying OfficialEnhances collaboration among individuals and groups by creating campus-based military affairs committees to assist military-affiliated students in successfully transitioning and succeeding beyond the educational environment.
20
Information Analysis and Decision - Making
VA School Certifying OfficialServes as a resource for the University in resolving issues and problems by: Participating in on-campus outreach and recruitment activities for veterans and family members; Representing the University and presenting issues related to veteran benefits; Representing Veteran Services and the campus at various off-campus and community meetings.
20
Communication and Marketing
VA School Certifying OfficialCoordinates staff development and training/education programs by: Assisting in the development of protocols for training staff in operational functions; Providing support for faculty and staff training on issues that are unique to, or commonly encountered by, military-affiliated students.
10
Leadership
Budget/Purchasing ManagerEvaluate and recommend resource needs pertaining to the Office of the Registrar’s departmental budget by: Serving as the official contact for the department on financial matters; Managing the budget, receipts, and expenditures; Ensuring that financial resources are used in the best interest of the University and in accordance with all applicable University policies and procedures.
10
Required fields are indicated with an asterisk (*).
(Open Ended Question)
(Open Ended Question)
(Open Ended Question)
(Open Ended Question)
(Open Ended Question)
Required Documents 1. Resume 2. Cover Letter Optional Documents
Person | Role |
---|---|
Charolette Hunt |
Associate Athletic Director for Compliance |
Person | Role |
---|---|
Charolette Hunt |
Associate Athletic Director for Compliance |
Dennis Felder |
NCAA Compliance Coordinator |
Person | Role |
---|---|
Charolette Hunt |
Associate Athletic Director for Compliance |
Dennis Felder |
NCAA Compliance Coordinator |
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