Assistant Swimming & Diving Coach (Ops)

Summary

The Assistant Coach/Director of Operations for Swimming and Diving supports the Director, Swimming & Diving (Head Coach) in all aspects of managing a nationally competitive Men’s and Women’s Swimming and Diving program. This role includes coaching and recruiting Cadet-athletes, monitoring academic progress, and fostering their development, discipline, and conduct, while also overseeing the planning and execution of team operations and logistics such as travel, scheduling, recruiting visits, event management, and administrative processes. Additionally, the position provides support to the coaching staff and collaborates with Strategic Communications (ACOMM, Social Strategy, and Creative Video) to enhance program visibility, engagement, and storytelling.

Scope of Impact

The responsibilities outlined in this job description are integral to the success of the AWPAA’s Swimming & Diving program and Army West Point Athletic Association Inc. (“AWPAA”). This position has a high level influence in the recruiting, coaching and development of the Swimming & Diving program. This person represents the Swimming & Diving program at all times in public and is willing to support all program needs. Decisions made by this position impact the health and safety of Cadet-athletes and public relations for AWPAA and United States Military Academy (“USMA”). Failure to comply with NCAA rules could result in NCAA violations, negative publicity and harm to recruiting efforts. Decisions associated with designated responsibilities will be made in conjunction with the Director, Swimming & Diving and the designated Sport Administrator. This position will interact with all constituents including but not limited to: USMA Staff, AWPAA Staff, Army Athletic Association (“AAA”) Staff, Association of Graduates (“AOG”) Staff, Coaches, Cadet-athletes, Parents, donors, and the general public.

Level of Decision Making

The position acts as an extension of the Director, Swimming & Diving and has direct access to the Cadet-athletes. The employee must maintain a high level of professionalism, moral and ethical character, and be a role model. This position will have a moderate level of decision making that will most often be exercised in planning/executing travel itineraries for team travel and recruiting visits. In addition, collaborating, establishing, and implementing the strategic plan initiatives, and vision for the Men’s and Women’s Swimming and Diving programs and the Army West Point Athletics Association 

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

Summary

The Assistant Coach/Director of Operations for Swimming and Diving supports the Director, Swimming & Diving (Head Coach) in all aspects of managing a nationally competitive Men’s and Women’s Swimming and Diving program. This role includes coaching and recruiting Cadet-athletes, monitoring academic progress, and fostering their development, discipline, and conduct, while also overseeing the planning and execution of team operations and logistics such as travel, scheduling, recruiting visits, event management, and administrative processes. Additionally, the position provides support to the coaching staff and collaborates with Strategic Communications (ACOMM, Social Strategy, and Creative Video) to enhance program visibility, engagement, and storytelling.

Scope of Impact

The responsibilities outlined in this job description are integral to the success of the AWPAA’s Swimming & Diving program and Army West Point Athletic Association Inc. (“AWPAA”). This position has a high level influence in the recruiting, coaching and development of the Swimming & Diving program. This person represents the Swimming & Diving program at all times in public and is willing to support all program needs. Decisions made by this position impact the health and safety of Cadet-athletes and public relations for AWPAA and United States Military Academy (“USMA”). Failure to comply with NCAA rules could result in NCAA violations, negative publicity and harm to recruiting efforts. Decisions associated with designated responsibilities will be made in conjunction with the Director, Swimming & Diving and the designated Sport Administrator. This position will interact with all constituents including but not limited to: USMA Staff, AWPAA Staff, Army Athletic Association (“AAA”) Staff, Association of Graduates (“AOG”) Staff, Coaches, Cadet-athletes, Parents, donors, and the general public.

Level of Decision Making

The position acts as an extension of the Director, Swimming & Diving and has direct access to the Cadet-athletes. The employee must maintain a high level of professionalism, moral and ethical character, and be a role model. This position will have a moderate level of decision making that will most often be exercised in planning/executing travel itineraries for team travel and recruiting visits. In addition, collaborating, establishing, and implementing the strategic plan initiatives, and vision for the Men’s and Women’s Swimming and Diving programs and the Army West Point Athletics Association 

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

35% Staff & Administrative Support 

• Assist with all administrative coordination for coaching staff. Including but not limited to off-campus recruiting, credit card reconciliation, awards ordering, and purchase orders. 
• Liaison with the Compliance Office for all required paperwork and ARMS software and/or TEAMWORKS requirements. 
• Coordinate all aspects of Swimming and Diving Camp/Clinics logistics and operations with the appropriate staff within the athletics department. 
• Assist in coordinating match-day needs with corresponding departments (Operations, Facilities, Marketing, etc).
• Assist in Nike Gameday gear ordering/inventory/management.
• Regularly review and maintain oversight of the Men’s and Women’s budget on behalf of the Head Coaches. 
• Attend all Swimming and Diving staff, Athletics Department, and other required meetings. 
• Engage and communicate regularly with Alumni and Friends of the Swimming and Diving Programs. 

25% Sport Operations 

• Assist the Head Coaches in maintaining an accurate roster in all required software platforms for the Athletics Department and the Academy. 
• Liaison to the Athletics Academic Services on the academic success and monitoring of the team. 
• Responsible for all aspects of team travel coordination including: flight, bus, rental, hotel, meals, per diem distribution, practice times, and itinerary generation. 
• Responsible for coordinating/executing all official and unofficial visits to include: compliance forms, itineraries, travel, lodging, meals, etc.
• Oversee Cadet-Managers: work with Head Coach to ensure all managers fulfill responsibilities outlined in their position description.  

15% Coaching and Recruiting 

• Promotes the philosophy and objectives of AWPAA; to include adhering to and enforcing all applicable policies and procedures, as well as rules and regulations of USMA, the Conference, and the NCAA.

• Assists the Director, Swimming & Diving the ongoing teaching and instruction of Cadet-athletes in the performance of their sport such as, but not limited to, games, practices, individual and team workouts, and conditioning sessions.

• Coach and instruct student-athletes individually and in groups and demonstrate game techniques and skills required to be successful.

• Plan and attend coaching and practice sessions, games, tournaments, etc. in accordance with NCAA and conference regulations for specified positions. 

• Develop, recommend, and teach game strategy.

• Monitor and maintain the discipline and conduct of Cadet-athletes to support the image and reputation of the department and Academy. Responsible for the development, safety and conduct of the cadet-athletes within the sport program.

• Supervises assigned assistant coaches and other support staff to ensure compliance to applicable rules, policies, and procedures; provides orientation, training and guidance as needed; conducts performance evaluations.

15% Strategic Communication and Marketing 

• Worki in conjunction and serve as the primary contact with the Strategic Communications area (Athletic Communications, Social Strategy, and Creative Video) to develop/execute strategies that grows Swimming and Diving audiences through stories and engagement. 
• Help with the coordination and implementation of the Swimming and Diving programs social media plan including pregame, in-game, and postgame.
• Work with marketing and video staffs on providing content for accounts.
• Assist with the creation of recruiting graphics including but not limited to: nametags, itineraries, signage, PowerPoints, and offer letters. 
• Assist with the creation and execution of a weekly prospective Cadet-athlete social media campaign. Including but not limited to: “X” direct messaging, “good luck” messaging during high school seasons. 
• At all times ensure that content is consistent with the USMA and AWPAD goals and mission.
• Conduct regular SWOT analyses of peer Swimming and Diving programs’ creative strategies.

5% Special Events & Projects 

• Coordinate Senior Day. 
• Coordinate postseason team banquet.
• Coordinate pre R-Day social.

5% Other duties as assigned 

Supervisory Responsibilities

This position will directly supervise cadet-managers associated with both Men’s and Women’s Swimming and Diving programs

Work Conditions & Physical Requirements

Perform duties in a fast-paced, ever-changing work environment.

• Must be able to remain in a stationary position for 50% of the time.
• This position will require sitting, standing, walking, use of hands, talking, hearing, and seeing.
• Occasionally moves boxes weighing up to up to 50 lbs. 
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. 
• Constantly operates a computer, printer, and phone. 
• The person in this position frequently communicates with team members, United States Military Academy (“USMA”) staff and vendors. 
• Occasionally works in outdoor weather conditions.
• Must be able to work nights, weekends, and holidays as needed.

Travel 

Day and overnight travel may occur for athletic team competitions, professional meetings, and other events associated with the operations of the Men’s and Women’s Swimming and Diving programs and the Army West Point Athletic Association.

Required Qualifications

• Bachelor’s degree from a four-year accredited institution. 
• 2–3 years of full-time experience at an NCAA institution, professional sports organization, or other elite sporting institution (e.g., USOC). 
• Experience in administrative leadership, decision-making, management, and supervision. 
• Previous leadership role in a nationally recognized athletic department. 
• Ability to demonstrate good judgment and respond quickly under pressure in a public environment. 
• Leads by example with high personal expectations, strong character, and appropriate advocacy for the department. 
• Ability to build and maintain relationships. 
• Excellent organizational and communication skills. 
• Willingness to work evenings and weekends.

Preferred Qualifications

• Strong organization, communication, and operations skills required. 
• Familiarity with Microsoft Office Suite and the ability to learn new software (e.g., Photoshop). 
• Must be congenial, enjoy working in a challenging environment, and be willing to serve the needs of Cadet-athletes at West Point.

Additional Eligibility Requirements

• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Pay Range

$62,000 - $63,000

This job posting contains a pay range, which represents the range of salaries that AWPAA believes, in good faith, at the time of this posting that it might be willing to pay for the posted position. AWPAA expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would AWPAA consider paying a salary or rate near the higher end of the range.

About Us

USMA is renowned as the world’s preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to educate, train, and inspire the Corps of Cadets so that each graduate is a commissioned leader of character committed to the Army Values and prepared for a career of professional excellence and service to the Nation as an officer in the United States Army." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army an extraordinary NCAA Division I athletic experience.

Equal Opportunity Employer

AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Disclaimer Statement

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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