Assistant to the Director of Athletics

EXPIRED

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Position Information

Working Title

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Posting Details

To create a Posting, first complete the information on this screen, then click the “Next” button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the “Posting Summary Page” by clicking on the “Next” button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.

Position Information

Working Title

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Assistant to the Director of Athletics

Department

Athletic Administration

Compensation Title

Position Number

30001891

Position Status

Regular

Work Schedule

Monday – Friday 8:15 am – 4:30 pm; may require some nights and weekend hours throughout the year.

Hours per Week

37.5

Months per Year

12

Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position

Provide administrative assistance to the Director of Athletics on a daily basis.

Primary Responsibilities

1. Serve as the primary contact and liaison between the Director of Athletics, other executive offices, divisional staff, university offices, league office staff, and external constituencies including community leaders, alumni, and donors.2. Oversee the Vice President and Athletics Director’s daily affairs. This includes calendar coordination, scheduling appointments, organizing meetings and events, assembling appropriate files and documents, making travel arrangements, reviewing and sorting incoming mail, routing correspondence and tracking response deadlines, receiving and assisting visitors, and organizing and maintaining confidential information and department files.3. Serves on the athletics senior leadership team and provides assignments and deadlines to staff members following meetings and retreats to further initiatives and communications within the department.4. Leads, plans, organizes, and coordinates special projects, events, and meetings for the department as assigned.5. Prioritizes activities and events for Vice President, Athletics Director, and senior leadership team to achieve appropriate department presence. Research, prepare, and distribute information regarding activities and events. Supports the department with various fundraising and donor relations activities. 6. Schedule rooms in athletics facilities for Athletics Department and other campus groups’ meeting space. Post schedule where appropriate and assist in the set-up of scheduled rooms. 7. Manage Vice President and Athletics Director’s budget, travel reimbursements, and P-Card. 8. Reconcile and code procurement card expenses for assigned coaches and administrators on a weekly basis. Review and audit all charges and assure they were made in accordance with the policies of the University, as well as the rules and regulations of the Horizon League and NCAA. Print monthly transaction reports and obtain necessary signatures. Assure all receipts and reports are filed in an orderly fashion. 9. Provide general office and event support to athletics administrators and staff as needed. 10. Serve as the Athletics Department liaison with University Housing. In collaboration with coaches coordinate on-campus housing needs for student-athletes on an annual basis. This includes incoming student-athletes, summer housing, early arrival for fall sports, and extended stay for spring sports.

Qualifications

Bachelor’s degree3 years of related experience.

Minimum Education

Bachelor's Degree

Preferred Education

Bachelor's Degree

Minimum Experience

3 years

Salary

$43,000

Pay Grade

S70

Posting Detail Information

Requisition Number

2023S1939

Job Open Date

Job Close Date

Open Until Filled

No

Quick Link

https://jobs.nku.edu/postings/13459

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is your highest level of education?

   • Bachelor's degree
   • Master's degree or higher

2. * Describe in detail your knowledge and use of Microsoft Office.

(Open Ended Question)

1. * Do have experience working with SAP? If so please describe.

(Open Ended Question)

1. * Describe your experience with event management.

(Open Ended Question)

1. * Describe your experience with calendar maintenance and travel arrangements.

(Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter/Letter of Application 3. References Optional Documents

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