Assistant Tutor Coordinator

EXPIRED

Job Details

Description

To be considered, applicants must provide a cover letter and resume.

While this position is part-time hourly, FLSA non-exempt, this is not a temporary our seasonal role. Our intent is for longevity and growth within the learning and academic services profession.

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Job Details

Description

To be considered, applicants must provide a cover letter and resume.

While this position is part-time hourly, FLSA non-exempt, this is not a temporary our seasonal role. Our intent is for longevity and growth within the learning and academic services profession.

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Position Summary:

The Assistant Tutor supports the Learning Services unit in managing the tutoring program, ensuring effective and efficient tutoring services for the student-athletes. This role involves assisting the day-to-day operations of the tutoring program, including scheduling initial and on-going tutoring sessions, running daily attendance reports, maintain records, assisting with the recruitment and training of tutors, and providing support to both tutors and student-athletes. In addition, this position is responsible for communicating student-athlete academic progress to the assigned academic counselors.

Duties and Responsibilities of all Positions at Kansas Athletics:

1. Adhere to University, Big 12 Conference, Kansas Athletics and NCAA policies and procedures;
2. Maintain knowledge of departmental activities, sports schedules and procedures;
3. Foster cooperative working relationships with fellow staff members within the department;
4. Support the athletics departmental goals and philosophies as described by the Director of Athletics, and works to achieve and uphold the department’s mission statement and core values;
5. Maintain a positive attitude toward performing job duties and working with other staff members;
6. Exhibit professional decorum at all times while representing Kansas Athletics, including routine events and meetings that occur outside of the office and on the road; and
7. Maintain the confidentiality of all information obtained while an employee of Kansas Athletics including all private, confidential, or sensitive information and ensuring compliance with FERPA, HIPAA, and other applicable regulations.

Duties and Responsibilities of this Position:

1. Help manage and coordinate tutor schedules, ensuring adequate coverage for all subjects. This involves assisting in scheduling initial tutoring sessions and adjust sessions as needed based upon tutor/student-athlete, or counselor requests;
2. Run daily attendance reports to share with academic staff. This responsibility includes resolving missing tutor reports, identifying red flags from sessions, and tracking student absences;
3. Monitor academic progress of student-athletes as it relates to daily tutor feedback, problem-solving with tutors and academic advisors, while maintaining constant communication with academic counselors. This includes providing updates on student-athlete academic progress and other information concerning the tutoring program;
4. Assist the recruitment and selection process of tutoring staff, including training and monitoring opportunities for further coaching or professional development;
5. Assist with the onboarding of new tutoring staff that includes, but not limited to, new hire training, observing tutoring sessions, and being available for questions and support;
6. Support training programs for new and existing tutors. Conduct training sessions and workshops as needed with tutors and tutoring staff;
7. Assist the Director of Learning services in providing support for special projects (e.g., updating tutor handbook), developing materials (e.g., student surveys and other training materials), coordinating tutor training and new hire orientation sessions, recruiting tutor candidates, processing weekly tutor timesheets, other duties as assigned;
8. Provide support and guidance to student-athletes to enhance their learning experience. Establish professional rapport with students in respective programs to ensure greatest opportunity for students to engage in tutoring;
9. Facilitate effective communication between tutors, students, and academic services staff. Coordinate the necessary academic support for students in coordination with strategic tutoring and learning assistant appointments;
10. Other duties as assigned by the Director of Athletics or their designee.

Required Qualifications:

• High School Diploma or equivalent;
• Experience with trends and issues for academic tutoring services;
• Excellent written, verbal, and presentation skills;
• Effective interpersonal skills to work with colleagues and students from diverse backgrounds;
• Outstanding organizational skills and attention to detail;
• Ability to function effectively with multiple priorities, be well-organized and demonstrate effective time management;
• Ability to work effectively in a team environment;
• Sound judgment and discretion in working with confidential information and student records;
• Proficient use of technology applications and student information systems;
• Proven knowledge of Microsoft Office and Windows based computer applications;
• Competent, efficient and cooperative in handling routine tasks, as well as special projects/assignments.

Preferred Qualifications:

• Knowledge of NCAA rules as they relate to academics, academic misconduct, institutional control, and extra benefits

Encouraged to apply: Kansas Athletics is committed to providing an equal opportunity for all qualified individuals to be considered for staff positions regardless of race, religion, color, sex, disability, national origin, ancestry, sexual orientation, marital or parental status, age, or status as a veteran. As a reflection of this commitment, Kansas Athletics strives to recruit and employ the most qualified applicants available, consistent with the requirements of the position and the long-range objectives of Kansas Athletics.

Work Environment

This job operates in a professional office. This role routinely uses standard office equipment such as laptop computers and various digital devices, including, but not limited to: cell phone, printer, copy machine, and other related devices. This job requires flexibility and adaptability in schedule and the ability to perform job related duties on short notice.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This position may require frequent bending, moving, lifting, and carrying material weighing up to 25 pounds; standing up to eight hours each day; and working in all weather conditions.

Travel

Travel is not required for this position.

Hours of Work

This is a part-time position. Monday-Friday 8:00 a.m. to 1:00 p.m.; work when classes are in session (fall, spring, summer) and one week prior to the start of each session.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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