Associate Athletic Director

EXPIRED

Job Title

Associate Athletic Director

Agency

Texas A&M University

Job Title

Associate Athletic Director

Agency

Texas A&M University

Department

Athletic Director

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

_ Who We Are _

The Home of the 12th Man is the pinnacle in opportunities realized through sport: championships won, diplomas earned, and leaders equipped and launched to impact the world. Texas A&M Athletics' mission is to create opportunities through championship athletics. We are proud members of the Southeastern Conference, with more than 650 student-athletes competing at the NCAA Division 1-A level in 20 varsity sports.

_ Who We Want _

Do you have three or more years of experience in public or private accounting with five years in athletic administration and a Bachelor's Degree? We're seeking an AssociateAthletic Director to be responsible for the day-to-day vision and management of the Athletic Internal Operations Office and its continual growth as a service to the Athletic Department. Additionally, the Associate Athletic Director will overseethe Senior Associate Athletic Director & CFO with financial matters for the Athletic Department.

_ What you need to know _

Salary: Commensurate based on the hire's experience.

Position Details: Occasional nights, weekends, and holidays as required to fulfill assigned duties and sports assignments.

_ Cover Letter/Resume: _ A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

_ Essential Duties/Tasks _

• FINANCIAL REPORTS & RECONCILIATIONS - Overseesthe creation of monthly financial reports and reconciliations for all Athletic Department accounts. Reviews and approves the monthly and annual financial reports and reconciliations and distribute to the CFO, Director of Athletics, the President and the Board of Regents as requested. Oversees and participates in the compilation of financial data required to be submitted to the United States Department of Education (USDE) as required by the Equity in Athletics Disclosure Act (EADA) and Title IX of the Education Amendments of 1972. Performs the final review of the financial data submitted on the USDE online portal; submission must be completed by October 30th after each fiscal year end. Oversees and participates in the compilation of financial data required to be submitted to the NCAA as mandated under the provisions of NCAA Bylaw 3.2.4.15 for Division I.; submission must be completed by January 15th after each fiscal year end. Plans and executes the external NCAA Agreed Upon Procedures audit with external auditors. Reviews and provides data required by the auditors to successfully complete their audit. Review sand approves Deferred Revenue and Prepaid Expenses; these must be accurately reported to ensure that financial statements include only revenues and expenses associated with any given fiscal year. Coordinates bonded indebtedness schedules with the University Fiscal Office and System Financial Office; these can change year to year with the refinancing of current bond and the selling of new bonds. Schedules must be current to budget for large payments made on these bonds. Reconciles athletics temporary working fund monthly through Quicken software. Performs other financial reporting and other duties as required.

• INTERNAL OPERATIONS COORDINATION - Oversees the day-to-day vision and management of the Athletic Internal Operations Office for Business Activities and its continual growth as a service to the Athletic Department. Coordinates the continual improvement of efficiencies and workflows throughout the entire Business Office and assists Senior Associate Athletic Director & CFO (CFO) with the overall vision for the office. In the absence of the CFO, this position has the authority to make some financial decisions on his behalf. In some cases, the CFO will give written authority for this position to sign documents typically reserved for the CFO. Oversees (1) Manager (2) Assistant Managers, (3) Business Associate I, (4) student workers, and (1) intern. Ensures essential financial duties are completed for business operations.

• TABLEAU, BUDGET and COMPLIANCE - Oversees all activity and updates in Tableau. Oversees and maintains dashboards in Internal Operations which includes all financial statements, team benchmarking, salary metrics. Works in conjunction with Athletic Information Technology to mitigate technological or database issues. Conducts bi-annual budget meetings with head coaches, operations personnel, and department heads for up to 30+ units to ensure that budgets are on target throughout the fiscal year. Works with department heads on ways to mitigate expenses when budget overruns occur.Ensures compliance maintaining continual and thorough familiarity with all applicable NCAA, Conference and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality and other areas as deemed appropriate. Compliance is a shared responsibility.

• ANALYTICAL PROJECTS & EXPENSE TRACKING - Oversees analytical projects for the athletic department as needed by the Senior Associate Athletic Director & CFO, Athletic Director, or other Senior Staff member in athletics. Tracks all expenses for facility renovations, construction projects, or coaching staff transitions.

_ Qualifications _

Required Education & Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Five years athletic administration experience including three years in public or private accounting experience.

Required Knowledge, Abilities, and Skills:

• Cash and Accrual Basis Accounting skills.
• Strong customer service/relations (communication) skills.
• Must be able to work in a collaborative team environment.

Preferred Education & Experience and KSA's:

• MBA degree
• 3 years athletic administration experience including three years in public or private accounting experience.
• Experience using TAMU systems and processes: FAMIS, Aggiebuy, Concur, IPayment.
• Applications experience: Laserfiche, Excel, Word, Access.
• Knowledge of NCAA and SEC Conference rules and regulations and knowledge of Texas A&M System Policies and Procedures.
• Strong interpersonal communication skills and the ability to gather and interpret data.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost of living and no long commute.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

For additional information on benefits Click here

_ Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application._

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.