Associate Athletic Director, Business Operations - 006964

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Posting Details

Position Information

Position Number

006964

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Posting Details

Position Information

Position Number

006964

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Position Title

Associate Athletic Director, Business Operations - 006964

Division

Athletics

Department

110170 - Athletic Business Office

Minimum Qualifications

Bachelor’s degree in accounting, business or related field from an accredited institution as approved and accepted by the University of South Alabama and five years of directly related experience.

Preferred Qualifications

Experience in an athletic/sports industry preferred. Managerial experience is preferred.

Job Description Summary

The University of South Alabama’s Athletics department is seeking to hire an Associate Athletic Director, Business Operations.  Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Supervises and manages all business and accounting functions for the University of South Alabama Athletic Department. Leads day-to-day operations of the athletic business office including budgeting, reporting, administrative operations, purchasing and human resources. Oversees the annual budgeting process for the athletic department and its various sports programs and administrative areas. Serves as a member of the athletic department’s senior administrative team. Serves as the departmental liaison with the university business and finance departments and will meet regularly to discuss current business and finance issues and ensures an open line of communication and effective institutional oversight of business practices. Assists the Athletic Director and Senior Associate Athletic Director, Internal Operations in reviewing financial information pertaining to the Athletic Department, and Mitchell Center. Provides regular and accurate analysis and forecasts against budgetary goals and objectives. Projects long-term operating revenues, operating expenses, capital project expenses, debt service payment and fund balances. Monitors and manages all contracts with third-party vendors for revenue generation and expenditures. Implements cost-saving initiatives and procurement programs for travel, equipment, supplies, etc. Supervises the department’s per diem car program, distribution, and communication. Reviews for approval, on behalf of the University’s contracting officer, all corporate sales and other contracts below specified limits. Reviews for approval all cash deposits, requisitions, Concur travel reports, and purchase orders. Creates monthly financial statements for each sport and administrative program and the Athletic Department, and Mitchell Center on a consolidated basis. Prepares monthly financial statements for the Jaguar Athletics Fund as well as the Fund’s annual income tax return. Develops and maintains up-to-date departmental policies and procedures for human resources, travel, purchasing, revenue collection, cash handling inventory control, accounting requirements, and financial reporting. Ensures that all business and financial guidelines of the department are in full compliance with policies, procedures, laws, rules, and regulations as set forth by the University, states and federal agencies, Sun Belt Conference and the National Collegiate Athletic Association. Oversees the department’s human resources guidelines, procedures, and strategies including salary and contract administration, preparation and distribution of personnel action request forms, and other human resources and payroll documents. Responsible for all financial reporting related to Athletics, including NCAA agreed upon procedures, Equity in Athletics Disclosure Act and any other NCAA or Sun Belt Conference reporting requirements. Regular and prompt attendance. Ability to work schedule as defined and additional hours as required. Related duties as required.

Posting Information

Number of Vacancies

1

Position End Date (if temporary)

Job Open Date

11/28/2023

Job Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Working Days

Monday - Friday

Working Hours

8:00 a.m. - 5:00 p.m.

Job Location

Main Campus

Full-time or Part-Time

Full Time

Regular or Temporary

Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?

   • Yes
   • No

2. * Do you have a legal right to work in the United States?

   • Yes
   • No

3. * The University of South Alabama typically does not sponsor individuals for staff positions.   Will you now or in the future require sponsorship for employment visa status?

   • Yes
   • No

4. * What is the highest level of education you have completed?

   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)

5. * How many years of related experience do you have?

   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years

6. * How did you hear about this position?

   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents 1. Resume Optional Documents 1. Cover Letter

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