Associate Athletic Director Business Operations

Job Description

Overview

Located five miles from downtown Boston, Tufts University is a Division III member of the National Collegiate Athletic Association (NCAA) and the highly-competitive New England Small College Athletic Conference (NESCAC). Tufts students participate in 30 varsity sports, 32 club sports and a number of intramural sports. Tufts Athletics has won 17 NCAA team championships since 2010 and has finished in the top 10 of the Learfield Sports Directors’ Cup in each of the last eight years, including winning the Director's Cup in 2022 as the top Division III Athletic Department in the nation. Tufts Athletics oversees the Physical Education Department and manages all athletics facilities, including the Steve Tisch Sports and Fitness Center. The Department of Athletics provides student-athletes a dynamic, transformational experience on and off the field. They experience the joy of personal growth inherent in high level competition, while cultivating lifelong connections with teammates, the Tufts community and the world around us.

What You'll Do

The Associate Director of Athletics, Business Operations serves as an integral member of the Department of Athletics senior administrative team, making critical decisions and providing direction and leadership for the coaches, staff and student-athletes. The Associate AD oversees several varsity sport programs and supervises head coaches and staff members. The Associate AD provides oversight of accounting and financial operations for the Department of Athletics. Performs business office activities including complex accounting-related functions involved in the preparation and maintenance of financial and other related business records. Serves as a departmental liaison, manages financial transactions, prepares and analyzes financial statements and budget reports, monitors and reconciles all financial accounts and prepares financial reports for various constituencies. This position will manage HR related processes and travel coordination within Athletics, including transactions, job postings, and related administrative tasks. This individual will also be responsible for cultivating and stewarding critical relationships with departmental units throughout the university and businesses throughout the community. This position reports to the Athletics Director.

Essential Functions:

• Serves as an integral member of the Department of Athletics senior administrative team; makes high level decisions and provides direction and leadership which impacts a Department of 80+ employees and 850+ student-athletes. Will form strategies and partnerships that will focus on the student-athlete experience.

Job Description

Overview

Located five miles from downtown Boston, Tufts University is a Division III member of the National Collegiate Athletic Association (NCAA) and the highly-competitive New England Small College Athletic Conference (NESCAC). Tufts students participate in 30 varsity sports, 32 club sports and a number of intramural sports. Tufts Athletics has won 17 NCAA team championships since 2010 and has finished in the top 10 of the Learfield Sports Directors’ Cup in each of the last eight years, including winning the Director's Cup in 2022 as the top Division III Athletic Department in the nation. Tufts Athletics oversees the Physical Education Department and manages all athletics facilities, including the Steve Tisch Sports and Fitness Center. The Department of Athletics provides student-athletes a dynamic, transformational experience on and off the field. They experience the joy of personal growth inherent in high level competition, while cultivating lifelong connections with teammates, the Tufts community and the world around us.

What You'll Do

The Associate Director of Athletics, Business Operations serves as an integral member of the Department of Athletics senior administrative team, making critical decisions and providing direction and leadership for the coaches, staff and student-athletes. The Associate AD oversees several varsity sport programs and supervises head coaches and staff members. The Associate AD provides oversight of accounting and financial operations for the Department of Athletics. Performs business office activities including complex accounting-related functions involved in the preparation and maintenance of financial and other related business records. Serves as a departmental liaison, manages financial transactions, prepares and analyzes financial statements and budget reports, monitors and reconciles all financial accounts and prepares financial reports for various constituencies. This position will manage HR related processes and travel coordination within Athletics, including transactions, job postings, and related administrative tasks. This individual will also be responsible for cultivating and stewarding critical relationships with departmental units throughout the university and businesses throughout the community. This position reports to the Athletics Director.

Essential Functions:

• Serves as an integral member of the Department of Athletics senior administrative team; makes high level decisions and provides direction and leadership which impacts a Department of 80+ employees and 850+ student-athletes. Will form strategies and partnerships that will focus on the student-athlete experience.
• Supervises several full-time Head Coaches and staff members in the Department of Athletics and directs the leadership and supervision of 7-9 varsity athletics programs; Leads Departmental coordination related to finances, purchases, travel, HR related processes and University strategic partnerships.
• Oversees and manages all financial reporting, accounting, and budget forecasting functions; creates and maintains fiscal controls and records.
• Ensures all revenue, deposit and expense transactions are coded according to Athletics and University standards and policy; Ensures compliance with NCAA, NESCAC and University protocol; Analyzes and prepares financial reports, statements and spreadsheets for internal and external use.
• Builds successful working relationships with both internal and external constituent groups on campus such as Purchasing, Procurement, Payroll, Human Resources, Tufts Support Services, and Advancement. Will be responsible for strategic planning for the departments long-term vision alongside the deputy athletic director and director of athletics.
• Direct hosting responsibilities for designated NCAA and NESCAC tournaments and championships; Coordinates team travel and fleet management.
• Serve on national, regional, conference, department and campus committees; perform other duties as assigned by the Director of Athletics, Deputy Director of Athletics

What We're Looking For

Basic Requirements:

• Bachelor's Degree Required with 3 to 5 years of experience in collegiate athletics administration.
• Strong leadership and supervisory skills;
  Complex business operations and analytical skills and the ability to manage multiple budgets with attention to detail;
• Strong organizational and time-management skills;
  Ability to communicate effectively and foster positive relationships with direct reports, coaches, staff, students and the campus community;
• Excellent written and oral communication;
• Commitment to gender equity, diversity and inclusion and the mission of Tufts University;
• Commitment to compliance with NCAA, NESCAC and Tufts University policies and protocol;
• Outstanding work ethic and ability to work varying hours on nights and weekends.

Preferred Qualifications

• Five+ years experience working in a collegiate athletics department
• Master's Degree in sports management, business administration, recreation, education, physical education or related field.

Pay Range

Minimum $87,400.00, Midpoint $109,300.00, Maximum $131,200.00
 

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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