Associate Athletic Director, Facilities and Event Operations

Job Posting Details

Payroll Title: EVENTS SPEC 4

Job Code: 006293

Job Open Date: 09/05/2024

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Job Posting Details

Payroll Title: EVENTS SPEC 4

Job Code: 006293

Job Open Date: 09/05/2024

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Application Review Begins: 09/20/2024

Department Code (Name): ATHL (ATHLETICS)

Percentage of Time: 100%

Union Code (Name):99

Employee Class (Appointment Type):Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 23

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $97,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $85,400 to $156,800/year.

Work Location: Intercollegiate Athletics - 1001

Working Days and Hours : Monday - Sunday, as needed

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

UC Santa Barbara is located on the Pacific Ocean, ranks among the top-10 public universities in the nation and is a member of the prestigious Association of American Universities. The UCSB Athletics Department includes 20 intercollegiate sports teams and 450 student-athletes that compete for championships in the Big West Conference and at the NCAA Division 1 level. The Gauchos have won a record 10 Big West Conference Commissioner's Cups representing the league's all-sports champion.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The position oversees the day-to-day operations of athletics facilities, athletics fields and grounds, building renovations, athletics event management, and related budgets as well as support of capital projects. Oversight of all Division I intercollegiate athletic events as well as external athletic related events and event management. The role requires efficient maintenance and operational plans, long range development planning, conflict resolution, safety management and close collaboration with on and off campus partners. All duties are to be performed in strict compliance with the rules and regulations of the NCAA, Big West Conference, and the University.

Qualifications:

Required Qualifications:

• 1-3 years Related experience
• Demonstrated expertise in overseeing athletic events and external events, including planning, coordination, and execution.
• Proven experience in managing day-to-day operations of athletic facilities, fields, and grounds.
• Commitment to ensuring all activities and operations are performed in strict compliance with relevant regulations and policies.

Preferred Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• Experience overseeing Division I intercollegiate athletic events is highly desirable.
• 7-9 years Related experience preferred

Special Conditions of Employment:

• Some nights and weekends required per sports home game schedules.
• Mandated reporting requirements of Child Abuse
• UCSB Campus Security Authority under Clery Act
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment
• Maintain a valid CA driver’s license, a clean DMV record and enrollment in the DMV Employer Pull-Notice Program

Job Functions and Percentages of Time:

• 60% Event Management - • Responsible for development /implementation of a sound event management plan for all intercollegiate athletic events. • Oversight of scheduling and contracting process for all facilities and events. • Oversight of scheduling of event operations staffing. • Establish professional working relationships with a variety of on/off campus partners to support conflict resolution and ensure safety and security at all events. • Coordinate and supervise NCAA Championship events held on campus. • Supervise game management duties to ensure quality and safety at all University Athletic events. • Responsible for home contest administration in a variety of athletic competitions which includes 'Event Staff' (ushers and security), Parking, Police, CSOs. • Ensure that NCAA and Conference compliance requirements are met at all sports events. • Serve as primary event manager for selected home events. • Serve as primary contact and event manager for special events (i.e. professional or otherwise) hosted by UCSB Athletics. • Oversight of budgets related to event management. Executing plans to remain on budget • Ensure adherence to proper protocols and communication with with game officials.
• 35% Facility Management - • Develop long range plans for facility maintenance and renovation. • Oversight of facility maintenance planning and day to day operations at athletic related venues including the ICA building. Ensure venues are properly maintained and meet necessary NCAA and playing rules specifications. • Work closely with and develop strong relationship with campus partners to perform maintenance repairs within applicable University policy. • Oversee FTE responsible for variety of facility related items: daily turf maintenance, creation of annual turf maintenance plan, grounds equipment operation maintenance and storage, general facility cleanup as need. • Oversee FTE and provide weekly facilities and vehicle related status reports. • Oversight of all related department equipment, vehicles and carts inclusive of maintenance, storage and disposal. • Work closely with campus units and approved outside vendors to support facility needs. • Initiate and coordinate special projects at venues. • Assist the Athletics Director and Deputy Athletics Director on major renovations and capital projects planning and execution. • Oversee scheduling of facilities and spaces includes facilitation of use agreements and contracts process.
• 5% Other / General - • Represent ICA at monthly Major Event Meetings. • Represent ICA at governance meetings and conference meetings related to facilities and events. • Submit and reconcile bids/budgets for Post Season Conference & NCAA Competitions. • Serve as ICA safety coordinator. • Coordinates with relevant campus officials (BFS Procurement, EH&S when necessary and ICA Business Office) and execution of all contracts including but not limited to: Games, Special Events and Rental / Use Agreements. • Creates venue specific operational /emergency plans. • Perform other duties as assigned by Director of Athletics and Deputy Director of Athletics.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of CaliforniaPolicy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
• University of California Policy on Vaccinations – With Interim Revisions - https://policy.ucop.edu/doc/5000695/V...

*Note: The Policy on Vaccination Programs – With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.

**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

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Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

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