Associate Athletic Director for Compliance and Administration

Description

Within the framework of Loyola University New Orleans mission of educating the whole person, the Assistant/Associate Athletic Director for Compliance and Administration is responsible for all aspects of NCAA eligibility, compliance, and assessment; administration of assigned internal operations and reporting; supervises direct reports; and performs other administrative duties as assigned. This is a full time 12 month position. This position will be filled at either the Assistant or Associate Director level depending upon the experience level of the candidate selected.

Examples of Duties

• Responsible for supervision of internal affairs and business operations as assigned by the AVP of Athletics.
• Monitors all athletic department activity for NCAA rules compliance and reports any and all suspected violations to the AVP of Athletics and/or the Faculty Athletic Representative (FAR) in a timely fashion with an understanding that failure to do so may lead to sanctions up to and including termination.
• Ensures athletic department compliance with all NCAA, athletic conference, and university rules and regulations by designing, implementing and coordinating all athletics compliance procedures and processes according to the NCAA’s applicable guidelines, requirements and best practices.
• Maintains knowledge of federal, NCAA, conference, and institution rules and regulations. This responsibility requires the employee to keep abreast of any updates or changes affecting athletic department compliance with NCAA rules, Title IX, FERPA, and HIPAA.
• Develops, implements and conducts the NCAA Compliance Education Program for all athletic department coaches and staff or revises as feedback and current requirements dictate.
• Develops, implements and conducts the NCAA Compliance Education Program for student-athletes including, but not limited to, preseason meetings and completion of all required NCAA forms.
• Interacts with institutional staff members and representatives of athletics interest to provide NCAA rules education and to review relevant issues.
• Develops, implements and conducts National Letter of Intent and Grant-In-Aid signing processes.
• Serves as the Athletics liaison with admissions, financial aid and registrar's office while exercising good professional judgment as to when to act independently and when to consult with the AVP of Athletics.
• Coordinates the completion of institutional, conference and NCAA reports, including but not limited to, ISSG, Annual Membership Reports, ASR, and Sports Sponsorship.
• Updates compliance manual, student-athlete handbook and department policies and procedures manuals.

Description

Within the framework of Loyola University New Orleans mission of educating the whole person, the Assistant/Associate Athletic Director for Compliance and Administration is responsible for all aspects of NCAA eligibility, compliance, and assessment; administration of assigned internal operations and reporting; supervises direct reports; and performs other administrative duties as assigned. This is a full time 12 month position. This position will be filled at either the Assistant or Associate Director level depending upon the experience level of the candidate selected.

Examples of Duties

• Responsible for supervision of internal affairs and business operations as assigned by the AVP of Athletics.
• Monitors all athletic department activity for NCAA rules compliance and reports any and all suspected violations to the AVP of Athletics and/or the Faculty Athletic Representative (FAR) in a timely fashion with an understanding that failure to do so may lead to sanctions up to and including termination.
• Ensures athletic department compliance with all NCAA, athletic conference, and university rules and regulations by designing, implementing and coordinating all athletics compliance procedures and processes according to the NCAA’s applicable guidelines, requirements and best practices.
• Maintains knowledge of federal, NCAA, conference, and institution rules and regulations. This responsibility requires the employee to keep abreast of any updates or changes affecting athletic department compliance with NCAA rules, Title IX, FERPA, and HIPAA.
• Develops, implements and conducts the NCAA Compliance Education Program for all athletic department coaches and staff or revises as feedback and current requirements dictate.
• Develops, implements and conducts the NCAA Compliance Education Program for student-athletes including, but not limited to, preseason meetings and completion of all required NCAA forms.
• Interacts with institutional staff members and representatives of athletics interest to provide NCAA rules education and to review relevant issues.
• Develops, implements and conducts National Letter of Intent and Grant-In-Aid signing processes.
• Serves as the Athletics liaison with admissions, financial aid and registrar's office while exercising good professional judgment as to when to act independently and when to consult with the AVP of Athletics.
• Coordinates the completion of institutional, conference and NCAA reports, including but not limited to, ISSG, Annual Membership Reports, ASR, and Sports Sponsorship.
• Updates compliance manual, student-athlete handbook and department policies and procedures manuals.
• Coordinates eligibility certification process with the Registrar, FAR and AVP of Athletics.
• Coordinates GIA and financial aid processes with the Financial Aid Office.
• Responsible for all NCAA, conference, and institutional waiver requests, appeals, interpretation requests, eligibility, financial aid and reporting.
• Assign and track required NCAA Coaching Education Modules annually.
• Responsible for the assessment of sport programs, preparing executive summaries, and conducting exit interviews with student athletes as needed.
• Maintains appropriate records of the Athletic Department and student-athlete activity, such as retention rates, graduation rates, academic performance, athletic honors/awards, recruitment, etc.
• Coordinates tracking of department and team KPIs (GPA, Retention/Graduation Rates, student athlete satisfaction rates, revenue generation).
• Supervises assigned sports teams.
• Coordinates academic performance notes and mid-semester faculty academic progress reports and keeps coaches informed of student-athletes' academic progress.
• Creates all travel letters for student-athletes for submission to faculty members.
• Assists in athletics personnel evaluation processes and procedures.
• Works with NCAA organizations and institutions to develop and comment on NCAA legislation.
• Initiates regular external assessment (such as Division II Compliance Blue Print).
• Serves as the Department’s primary liaison with the NCAA and athletics conferences with respect to obtaining rules interpretations and resolving compliance issues. Consults with the AVP of Athletics as appropriate.
• Coordinate Transfer Portal entries and NCAA transfer tracers.
• Manage compliance software data for initial and continuing eligibility
• Monitor official/unofficial visits and associated paperwork.
• Manage academic reporting (APP, graduation rates, academic census)
• Prepare and submit all NCAA audit data, EADA reports, and post season expense reports
• Support student athlete development initiatives including annual awards program and student athlete advisory committee.
• Assists with operating and personnel budget preparation and administration as requested.
• Declares and monitors playing and practice sessions with Head Coaches. Ensures a schedule has been established and monitors countable athletically related activity reports (CARA Logs).
• Regularly audits all compliance processes, documentation and logs.
• Lead onboarding for athletics staff in coordination with Human Resources
• When required or requested by the AVP of Athletics, represents the athletics department on various committees and at conferences regarding compliance issues.
• Attends all required NCAA meetings and seminars, whether on- or off-campus.
• Attends and participates in department and staff meetings as required or requested.
• Contributes to the overall success of the intercollegiate athletics program by performing all other duties and responsibilities as assigned by the AVP of Athletics.

Additional Responsibilities: - Serve as Floor Monitor in emergency evacuations. - Serve on Divisional or University committees as appointed. - Evening and/or weekend work is required. - Perform other related duties as assigned by the Assistant Vice President. - Assume the duties of the university Campus Security Authority (CSA), including but not limited to, reporting crimes as defined through the Clery Act and providing annual reporting statistics.

Typical Qualifications

• Minimum of a Bachelor’s degree with Master’s degree preferred.
• Minimum of 3 years experience of related work experience required. Direct NCAA compliance related experience is highly desirable.
• Must be proficient in MS Office.
• Ability to work effectively with college student-athletes, faculty, staff alumni and members of the community.
• A philosophy of intercollegiate athletics which places the highest emphasis on the preeminence of the academic mission of the institution and the role of athletics as a part of the student’s total educational experience for both student-athletes and all other students.
• Must possess and maintain a current valid driver’s license as a condition of employment, and must also be able to successfully pass any driver background information investigation and any driver education courses required by Risk Management.

PHYSICAL REQUIREMENTS - The person must be able to drive/transport athletes. - Must be able to set up and take down equipment. Also able to lift, move, and carry up to 25lbs. - Ability to perform job duties with or without reasonable accommodations.

In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an annual security report. That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police. University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran's status or national origin in its educational programs or activities, including employment and admissions. At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.

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