Associate Athletic Director for Facilities and Event Management

Job Details

Description

Monmouth University is seeking an experienced professional for the position of Associate Athletic Director for Facilities and Event Management within the Department of Athletics. 

The Associate Athletic Director for Facilities and Event Management provides administrative oversight and operational direction for the planning, coordination, and execution of intercollegiate athletic events. This position oversees the effective and safe operation of athletic facilities and event venues, ensuring that competitions, practices, and special events are conducted in accordance with institutional policies, NCAA regulations, conference requirements, and applicable health, safety, and security standards.

The Associate Athletic Director provides direct oversight of designated intercollegiate sports programs, working collaboratively with sport administrators, coaches, student-athletes, and departmental leadership to support competitive excellence, student-athlete development, operational efficiency, and compliance. The position coordinates event management functions, including facility readiness, staffing, game-day operations, security, crowd management, visiting team services, officials, and coordination with campus and external partners. 

In collaboration with internal and external stakeholders, the Associate Athletic Director establishes event management procedures, develops operational plans and budgets, evaluates event performance, and implements strategies to enhance the student-athlete, spectator, and campus community experience.   

This is an in-person, on-campus, non-remote position.

For more information about Monmouth Athletics, please visit the Athletics webpage at https://monmouthhawks.com/ 

Additional Application Material Required:Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Cover Letter Professional References

View Full Description

Job Details

Description

Monmouth University is seeking an experienced professional for the position of Associate Athletic Director for Facilities and Event Management within the Department of Athletics. 

The Associate Athletic Director for Facilities and Event Management provides administrative oversight and operational direction for the planning, coordination, and execution of intercollegiate athletic events. This position oversees the effective and safe operation of athletic facilities and event venues, ensuring that competitions, practices, and special events are conducted in accordance with institutional policies, NCAA regulations, conference requirements, and applicable health, safety, and security standards.

The Associate Athletic Director provides direct oversight of designated intercollegiate sports programs, working collaboratively with sport administrators, coaches, student-athletes, and departmental leadership to support competitive excellence, student-athlete development, operational efficiency, and compliance. The position coordinates event management functions, including facility readiness, staffing, game-day operations, security, crowd management, visiting team services, officials, and coordination with campus and external partners. 

In collaboration with internal and external stakeholders, the Associate Athletic Director establishes event management procedures, develops operational plans and budgets, evaluates event performance, and implements strategies to enhance the student-athlete, spectator, and campus community experience.   

This is an in-person, on-campus, non-remote position.

For more information about Monmouth Athletics, please visit the Athletics webpage at https://monmouthhawks.com/ 

Additional Application Material Required:Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Cover Letter Professional References

Duties and Responsibilities:

• Direct all operational planning, event management, and logistics for Monmouth University Athletic home events, ensuring a first-class experience for student-athletes, coaches, officials, and spectators.
• Oversee the recruitment, training, scheduling, supervision, and performance evaluation of event management student staff.
• Manage the event management budget, including payroll oversight, timesheet approval, expense monitoring, and fiscal accountability.
• Coordinate scheduling of departmental cars, golf carts, and repairs.
• Develop policies for hosting athletics events.
• Interpret coaching requests and plan accordingly for home events based on budget and facility limitations.
• Manage all requests and activities for all officials and visiting teams for all home games.
• Coordinate bid submissions, planning, and hosting of Coastal Athletic Association (CAA), Northeast Conference (NEC), and NCAA postseason events for assigned sports.
• Serve as the primary game-day administrator for athletic event technology systems, including DVSport ,Spiideo, Daktronics, and other competition and venue technologies.
• Develop, implement, and maintain comprehensive event operations policies, procedures, and a student worker handbook.
• Responsible for adhering to policies and procedures governing the Department of Athletics and the University and any applicable rules and regulations associated with the National Collegiate Athletic Association (NCAA), the Coastal Athletic Associate (CAA) and Big South conference or any other conference or organization with which the University is or becomes associated with which affects University Athletics.
• Plan personnel and equipment requirements for all home events.
• Provide support for athletic facilities and operations initiatives, including facility readiness, maintenance coordination, and operational projects.
• Serve as the primary liaison with Campus Police, Facilities Management, and other campus partners.
• Support emergency action planning, crowd management, and game-day risk management efforts for all assigned events.
• Coordinate with Conference and Event Services to support campus-wide events.
• Serve as the primary events liaison with the CAA and NEC on event management and championship operational matters.
• Manage relationships with vendors, contractors, official, and external service providers to support athletic events and facilities operations.
• Serve as the Sport Administrator for assigned varsity programs, providing administrative oversight and support to coaches and student-athletes.
• Supervision of the Hackensack Meridian Health Athletic Center as assigned.
• Other duties as assigned. 

 

Minimum Qualifications:

• Bachelor's degree.
• Experience as an events coordinator and/or and with and knowledge of repairing equipment.
• Ability to work evenings, weekends, and other non-traditional hours as required.
• A valid driver’s license in your state of residence and have had no serious violations (Type A) within the past five (5) years and no more than three (3) moving violations (Type B) in the past three (3) years. University Policy found here: Monmouth University Vehicle Use Policy.
• Excellent interpersonal, organizational, and communication skills.
• Ability to appropriately handle confidential and sensitive information.
• Understanding of the University's commitment to academic success and athletic excellence.
• Basic proficiency with Microsoft Word and Microsoft Excel.
• Ability to lift and move heavy objects up to 60lbs on a regular basis.
• Demonstrated ability to manage multiple assignments and priorities simultaneously.

Preferred Qualifications:

• Three years experience as an events coordinator and/or and with and knowledge of repairing equipment. 
• Familiarity with EMS scheduling software and Teamworks
• Supervisory experience, including the management of full-time, part time, interns, and/or student staff.
• Demonstrated experience coordinating large-scale athletic events, conference championships, and postseason competitions.
• Experience as a collegiate student-athlete, student manager, graduate assistant, or athletics administrator preferred.

Note to Applicants:

Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks:

• 403(b) Retirement Plan 
• Generous Paid Time Off
• Medical, Dental & Vision Insurance Benefits
• Tuition Remission for employee upon hire
• Tuition Remission for spouse or civil-union partner and IRS dependent after one year of full-time continuous employment
• Employer-paid Short & Long-Term Disability
• Employer-sponsored Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and more

Department:

Athletics

Work Schedule:

Must be available to work weekends, evenings, and other hours as required by athletic events and operations.

Total Weeks Per Year:

52

Hours Per Week:

36.25 or as needed by the Department 

Expected Salary:

$80,000 - $83,000

Union:

N/A

Job Posting Close Date:

Open until filled

 

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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