Associate Athletic Director for Facilities & External Engagement

Job Details

Description

Position Code: 7808

DEPARTMENT/ADMINISTRATION:  Office of Human Resources

POSITION** : **Administrative, Exempt (12 months), Full-time (40 Hours) 

SALARY RANGE:  $75,000-$85,000

HIRING RANGE:  Anticipated hiring range is near or at the minimum of the classification,

commensurate with candidate's education, experience, skills, and training.

INTRODUCTORY PERIOD:  Twelve (12) Months 

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Job Details

Description

Position Code: 7808

DEPARTMENT/ADMINISTRATION:  Office of Human Resources

POSITION** : **Administrative, Exempt (12 months), Full-time (40 Hours) 

SALARY RANGE:  $75,000-$85,000

HIRING RANGE:  Anticipated hiring range is near or at the minimum of the classification,

commensurate with candidate's education, experience, skills, and training.

INTRODUCTORY PERIOD:  Twelve (12) Months 

AVAILABLE:  Immediately

POSTING DATE: March, 2026

APPLICATION DEADLINE:  Open Until Filled, Apply Immediately.

Definition of Classification:

The Assistant Athletic Director, Facilities & External Engagement will assist the Vice President of Intercollegiate Athletics with the oversight of the overall management of departmental operations including external facility rentals, scheduling and operations of athletic facilities, short-term and long-term facilities planning and sponsorships and external partnerships.

Reporting to the VPIA, this position is part of the Athletic Department's leadership team and provides administrative support and oversight to assist in managing the department. This role will assist with the oversight of athletic programs as assigned.

This position requires flexibility to work evening and weekend hours as well as the ability to travel, as required.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

• Oversight of master facility calendars and scheduling systems (including all Musco lighting); balance varsity, club, intramurals, recreation and external rentals while prioritizing student-athlete needs and academic mission.
• Serve as the primary athletic facilities liaison with plant operations and campus partners to ensure proper operations of all athletic facilities and events.
• Coordinate routing maintenance, work orders, and preventive care with campus facilities office
• Maintain facility standards and develop multi-year capital improvement plans and equipment lifecycles.
• Maintain and train coaches, staff and students on Emergency Action Plans (EAPs), risk management protocols, inclement weather procedures, fire/life/safety standards and ADA compliance; ensure compliance with NCAA/SCIAC and University policies.
• Coordinate with all internal and external constituents for the use of athletic facilities including varsity athletics, club and intramurals, campus partners and external rental groups.
• Develop and manage facilities/event operations budgets; track expenses, forecast needs and identify cost efficiencies and revenue opportunities (rentals, sponsorship activations)
• Oversee facility-related vendor relationships including bid processes
• Build relationships with local schools, youth sports organizations and civic groups to increase attendance and participation in special events.
• Organize community clinics, open houses and facility tours to strengthen ties with Redlands and surrounding areas
• Identify and cultivate partnerships with local businesses and regional corporations for sponsorships, advertising and event activations.
• Develop sponsorship packages that include signage, digital placements, social media mentions and in-game promotions.
• Manage fulfillment of sponsor benefits and ensure ROI through post-event reporting and engagement metrics
• Collaborate with Advancement office to create fundraising opportunities tied to community events (alumni mixers, corporate networking nights etc).
• Manage the internal and external camp and clinic program for the athletic department in collaboration with coaches, staff and the University Events office.
• Oversight of the external facility rental and external revenue generation program including scheduling, contract development and payment collection. Revenue goal to be determined by VPIA.
• Serve as sport administrator for selected athletic programs, as assigned by the VPIA.

Qualification Guidelines

Any combination equivalent to, but not limited to, the following:

Experience/Training/Education:

Required

• Bachelor’s degree
• 3-5 years in athletic facilities management and/or external engagement roles (preferably in collegiate athletics)
• Familiarity with facility scheduling, maintenance coordination and vendor
• A valid California Class C CA drivers’ license with a good driving record is Note:

Out-of-state licenses are valid until appointment. A valid California Class “C” driver’s license must be obtained within ten (10) days of appointment (in accordance with CA Vehicle Code 12505c).

Preferred

• Master’s degree

Knowledge and Skills:**             **

• Experience in community relations, corporate sponsorship development
• Communicate effectively and follow instructions, both verbally and in
• Aptitude to learn new and evolving technology and recommend ways to improve position’s
• Excellent technical, analytical, and problem-solving
• Excellent organizational
• Ability to operate standard office
• Proficiency in Microsoft Office software including Excel, Word, PowerPoint, and Outlook.
• Ability to foster strong, positive relationships and align both internal and external resources to achieve university
• Ability to exercise discretion and work with
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

 ** Physical Requirements/Working Conditions:**

Working Conditions:

Working Conditions:

Primarily on-site at athletic facilities, offices and event venues. Frequent movement between indoor and outdoor locations, including stadiums, fields, gymnasiums and aquatic centers. Standard office setting.

Physical Demands:

Incumbents need the ability to stand and walk for extended periods during events and facility inspections. Occasional lifting and moving of equipment (up to 25-50lbs) for event set up and sponsor activations. Comfortable working in varied weather conditions during outdoor activities.

TO APPLY:  A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.

BACKGROUND CHECK: Employment is contingent upon successful completion of a criminal background check. Offers are conditional and may be rescinded if disqualifying information is found or if information was withheld or falsified. Current employees may be affected if the check is not satisfactorily completed.

DRIVER’S LICENSE: Certain positions require a valid driver’s license and enrollment in the DMV Government Employer Pull Notice Program to verify license status and driving record.

PHYSICAL/PSYCHOLOGICAL EXAMS: Select positions (e.g., Public Safety, Facilities, Student Affairs, Athletics, ITS) require a pre-employment physical exam, including the ability to lift 50+ lbs. Public Safety Officers must also pass a psychological evaluation.

FOR MORE INFORMATION VISIT

Human Resources (redlands.edu)

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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