Position Title:

Associate Athletic Director, Sports Medicine

Position Type:

Regular

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Position Title:

Associate Athletic Director, Sports Medicine

Position Type:

Regular

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Hiring Range:

$96,600 - $113,600.00 (commensurate with experience)

Pay Frequency:

Annual

A.   POSITION PURPOSE
 

The Associate Athletic Director of Sports Medicine is responsible for developing, coordinating, and administering all aspects of a Division I sports medicine program that serves approximately 425 intercollegiate student athletes. This position is the primary liaison to Cowell Heath Center, Counseling and Psychological Services (CAPS), West Coast Sports Institute (contracted team physician group), and other health care professionals. The person in this position is responsible for abiding by all WCC and NCAA regulations plus assisting to ensure departmental compliance. As a member of the athletic department’s senior management team, has a key role in advising and making recommendations to the department executive staff and University General Counsel in matters of all health, well-being and medical services.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Program Administration and Professional Relationships

• Develop, coordinate, and administer an overall sports medicine program, including, but not limited to: injury prevention programs, injury evaluations, and injury treatment plans for student athletes.

• Responsible for the formation of the department athletic training staff, including hiring, training, education, supervision and evaluation of assistant/associate athletic trainers, graduate assistants, student athletic trainers.

• Responsible for identifying and managing the contract with the medical services provider group that employs the team physicians.

• Provide administrative oversight and assign staff responsibilities for insurance claims; staff scheduling; physician coverage of clinics, competitions, and preseason physicals; to monitor inspection and maintenance of Sports Medicine equipment; health and wellness education; and equipment/supply requisition.

• Coordinate the system, policy, procedure, and oversight of medical records for all student-athletes. Work in conjunction with team physicians and the General Counsel to ensure best practices for medical record keeping to ensure compliance with all state and federal laws.

• Coordinate with the Associate Athletic Director for Compliance to assist in the processing and filing of any medical hardships, redshirts, or necessary waivers.

• Coordinate administrative responsibilities and professional working relationships with team physicians, Cowell Health Center, Counseling and Psychology Services (CAPS) and act as a liaison to all medical consultants and external specialist and medical services providers.

• Act as liaison between medical providers, coaches, athletes, parents (if authorized), Cowell Health Center (if necessary) on medical consultation and status matters.

• Work in conjunction with Sports Performance staff to ensure safety in the successful implementation of fitness, nutrition and conditioning programs for student athletes.

• Maintain clinical affiliations with accredited regional and national universities supporting programs in athletic training education. Serve as an approved preceptor for athletic training students from those programs.

• Oversee annual update and communication of the Sports Medicine Policy and Procedure Manual.

• Ensure unit compliance with NATA, BOC, NCAA, WCC and institutions and other relevant regulations

• Oversee emergency procedures plan with Assistant Athletic Director for Facilities and Operations and University Emergency Services.

• Oversee the administration of sports medicine related seminars for staff, coaches and student athletes.

• Responsible for drug dispensing program and adherence to OSHA and DEA regulations.

2. Team Support

• Represent Santa Clara University as the certified athletic trainer at home and away events for assigned sports, and any other events or teams that may need to be covered.

• Work closely with appropriate medical personnel who provide medical care and treatment of athletic related injuries. Create injury management plan that may include doctor visits, x-rays/scans, medical exams/studies, rehabilitation programs, and/or surgery for injured student-athletes.

• Act as onsite emergency care representative at team practices and games.

• Maintain timely communication regarding student athlete status between coaches, sports performance, physicians and administration.

3. Financial and Insurance Management

• Develop and manage the sports medicine unit operating budget.

• Assist the oversight of the University secondary insurance program.

• Identify and develop partnerships and agreements in the discipline(s) of general medical services, orthopedic services, radiology/imaging, surgical services (case rates, price bundling, discounts, etc.), or other relevant disciplines.

• Serves as the University contact for the resolution of problems concerning student athlete health benefits; serves as intermediary with vendors and an advocate for student athletes, parents and guardians in problem resolution.

• Interprets and counsels student athletes, parents/guardians and Athletics department staff regarding policies and procedures related to health insurance coverage. Educate coaches as to clearance of student athlete for practice/competition upon receipt of proper documentation regarding insurance coverage.

4. Other duties as assigned

• Serve as SCU’s Athletics Health Care Administrator (AHCA) for the NCAA

• Participates, as appointed, on NCAA, WCC, University and Athletic Department committees or designee.

• Attend continuing education symposiums as required to maintain BOC certification.

C.   PROVIDES WORK DIRECTION

• Provides work direction to full time staff, graduate assistants, student workers.

D.   GENERAL GUIDELINES

• Recommends initiatives and implements changes to improve quality and services.

• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.

• Maintains contact with student-athletes and solicits feedback for improved services.

• Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

• Researches and develops resources that create timely and efficient workflow.  Prepares progress reports; informs supervisor of project status; and deviation from goals.

• Ensures completeness, accuracy and timeliness of all operational functions. Prepares and submits reports as requested and required.

• Develops and implements guidelines to support the functions of the unit.

E.   QUALIFICATIONS
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

1. Knowledge

• BOC, CPR and AED certification required.

• Knowledge of FERPA, OSHA, and HIPPA bylaws.

• Previous experience working in the sports medicine field for a Division 1 program preferred.

• Familiarity of NCAA governing rules preferred.

2. Skills

• Basic computer skills required.

3. Abilities

• Ability to provide accurate, timely and courteous service.

• Ability to evaluate, recognize, manage and treat athletic injuries.

• Experience creating and implementing athletic rehabilitation programs.

• Ability to supervise and evaluate personnel.

• Provide administrative and clinical leadership/mentorship to staff and students.

4. Education

• Bachelor degree in related health field required, with advanced degree in related field preferred.

5. Years of Experience

• Minimum of 8 years of administrative leadership and supervision related to the delivery of health services to intercollegiate athletics preferred.

F.   PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.  A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal. 

• May be required to travel to other buildings on the campus.

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

• May be required to occasionally travel to outside customers, vendors or suppliers.

• Considerable time may be spent outdoors attending practices or athletic events.

• Considerable time spent at athletic events with associated noise and crowds.

G.   WORK ENVIRONMENT
 

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly indoor office environment.
• Offices with equipment noise.
• Offices with frequent interruptions.
• Athletic fields and events.
• Outdoor athletic events.

COVID-19 Statement

The health and safety of the university community is a top priority. All Santa Clara University students, and employees are required to be vaccinated against COVID-19 or request a medical or religious exemption. Please visit our COVID-19 webpage for additional information.

EEO Statement

​ Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found athttps://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).   

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

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