Associate Athletics Director for Business Operations

EXPIRED

Posting Details

Position Information

Position Title

Associate Athletics Director for Business Operations

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Posting Details

Position Information

Position Title

Associate Athletics Director for Business Operations

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Full Time/Part Time

Full Time

Accountabilities

Primarily responsible for strategic and effective leadership of the business and finance operations for the Colgate Athletics Department. Oversight also includes equipment, information technology, revenue generation and sport oversight.

Responsible for the following:

The preparation, management, and administration of department’s long-term and daily financial activities, including:

Responsible for ensuring compliance with

NCAA

,

IRS

, University and Department policies in business and finance.

Liaison to Office of Finance and Accounting for annual preparation of

NCAA

FRS

and

EADA

report submission and auditing.

With coaches and staff members, develop and monitor sport and program budgets.

Implement and maintain internal controls to provide reasonable assurance of effective and appropriate resource usage, accurate financial information, adherence to contractual obligations and agreements.

Advise and collaborate with campus partners on financial matters, planning, and reporting.

Perform daily business operations functions, including but not limited to:

Approval of expense reports

Paying of invoices

Management of credit card limits

Other Expectations:

Senior level leadership for the department

Serve on department senior leadership team

Provide direction, oversight, and leadership to

PERA

Serve on relevant campus committees as

PERA

representative

Ensure effective communication of departmental strategies and goals to coaches, administrators, student-athletes, and other internal campus constituents.

Supports positive relationships between the division and key stakeholders, to include alumni, local community, fans, parents, coaches, student-athletes, faculty and other University constituents.

Supports the effective supervision of staff as assigned. Ensures selection and hiring of high-performing employees. Manages the appropriate distribution of work assignments and high-quality of employee work production. Monitors fair and accurate performance assessments and feedback to include identifying areas for professional development and documenting and conducting disciplinary measures, as needed.

Provide sport supervision and continued evaluation of assigned varsity sport programs through effective oversight, communication and collaboration with Head Coaches. This will include sustained performance and execution in the following areas:

Fiscal responsibility

Scheduling conference and nonconference matches, practices, strength and conditioning, etc.

Recruiting/roster management

Student-athlete welfare and academic progress

Manage disciplinary situations with coaching staff and student-athletes

Compliance with conference,

NCAA

and university rules

Evaluate and approve fundraising initiatives in partnership with University Advancement

Support positive Head Coach relations with internal and external stakeholders

Evaluation of student-athlete experience

Evaluation of competitive success

Evaluate job performance, develop and support the professional growth of all direct reports

Role model positive behaviors and leadership for student-athletes, coaches and staff

Maintain personal compliance with all relevant governing bodies to include:

NCAA

Patriot League

ECAC

Hockey

Athletics Department

University policies

Colgate Athletics Mission:

To be an inclusive community of competitive excellence

Athletics Department Values:

Thoughtful – Careful, reasoned, inclusive thinking

Driven – Relentless, energetic, focused pursuit of courageous goal

Enthusiastic – Passionate, positive, fun presence

Cohesive – Close—knit, collaborative, consistent teamwork

Bold – Creative, resourceful, fearless winners

This position has been designated as a Campus Security Authority (

CSA

), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.

Department

Athletic Administration

Hiring Wage/Salary Range

$72,000 - $76,000

Division

Athletics

Technical Competencies

| Name | Athletic Administration | | Description |
Demonstrated knowledge and experience in athletic administration with proven ability to strategically lead, manage and operate areas of sports marketing and promotions, athletics communications, sport supervision, ticket sales, and corporate partnerships. |

| Name | Management Skills | | Description |
Demonstrated ability to select, develop and retain high performing work teams, to include: Demonstrated skill in the development of employee skills, performance and behaviors. Demonstrated ability to effectively coach and communicate with employees on issues of pay, performance and development. Demonstrated ability to consistently identify, hire and retain high performing employees. |

| Name | Fundraising | | Description |
Demonstrated ability to strategically plan fundraising initiatives. Proven track record of creating and maintaining positive relationships with donors and demonstrated ability to develop, plan and execute fundraising initiatives and events for an athletics department. |

| Name | Communications Planning and Strategy | | Description |
Demonstrated ability to create and develop all aspects of an effective athletics communication strategy. Demonstrated expertise and ability to analyze, plan, develop, deliver and evaluate photographic, graphic or web content to support all forms of athletics communications. |

| Name | Marketing and Public Relations | | Description |
Demonstrated ability to develop, analyze and evaluate a strategy for effective communications. Demonstrated ability to develop, analyze and evaluate written content to be used for communications with the media, fans, prospective student-athletes and alumni. Demonstrated ability to develop, analyze and evaluate athletics marketing programs and materials. |

| Name | Stakeholder Relations | | Description |
Demonstrated ability of creating and maintaining positive and effective relationships with key stakeholders, to include media outlets, vendors, coaches, student-athletes, alumni, local community, fans, parents, faculty and other University constituents. |

| Name | Budget and Finance | | Description |
Demonstrated ability to provide stewardship of a material amount of University resources. Demonstrated ability to forecast budget needs and then manage within resulting operational budget parameters. |

| Name | Compliance | | Description |
Proven knowledge and a track record of complying with NCAA, conference and institutional regulations. |

Behavioral Competencies

| Name | Personal Accountability for Results | | Description |
Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback. |

| Name | Effective Communication | | Description |
Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information. |

| Name | Problem Solving and Decision Making | | Description |
Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions. |

| Name | Change Management | | Description |
Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate. |

| Name | Leadership and Teamwork | | Description |
Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members. |

| Name | Creativity and Innovation | | Description |
Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives. |

| Name | Diversity and Inclusion | | Description |
Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community. |

| Name | Sustainability | | Description |
Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices. |

Requirements

| Professional Experience/ Qualifications |
- Professional experience working in athletics administration or a similar setting. - Ability to work cooperatively with university departments and internal and external constituents, strong leadership, management and interpersonal skills. - Ability to initiate and complete projects independently - Good written and oral communication skills - Demonstrated experience with managing multiple tasks - Proven ability to relate productively with a diverse population - Working knowledge of all NCAA rules and regulations. | | Preferred Qualifications |
A minimum of 5 years of experience is preferred. | | Education |
A Bachelor’s degree is required, preferably in accounting, business administration, finance, economics, or related field.

A Master’s degree is preferred. | | Physical Requirements | | | Certifications |
A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy is required. | | EEO Statement |

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

| | Clery Act |
CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu. | | Other Information |
Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause. | | Department Statement |
The Associate Athletics Director for Business Operations provides strategic and effective leadership of the business and financial operations for the Colgate Athletics Department. This position is a highly visible leadership role requiring an individual with outstanding interpersonal skills, including diplomacy, tact and political savvy. This position will include sport oversight responsibilities and be a member of the Athletics Senior Leadership Team. |

Posting Detail Information

| Requisition Number | 2024A002Posting | | Temporary | No | | Work Schedule | | | Job Open Date | 04/15/2024 | | Job Close Date | | | Open Until Filled | Yes | | Special Instructions Summary | |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a Colgate employee?

   • Yes
   • No

2. * Have you ever been a Colgate employee?

   • Yes
   • No

3. * Are you at least 18 years of age?

   • Yes
   • No

4. * Please let us know how you heard about this position.

   • Albany Times Union
   • Binghamton Press & Sun
   • BlackCoachesinSports
   • Careerbuilders.com
   • Cazenovia Republican
   • Centralnewyorkhelpwanted.com
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Colgate Employee
   • Colgate Website
   • CoSIDA
   • Diverse Issues of Higher Education
   • HERC (Upstate New York HERC)
   • HigherEdJobs.com
   • Indeed.com
   • InsideHigherEd.com
   • LinkedIn
   • Mid-York Weekly
   • NACWA
   • naviGATE
   • NCAA News
   • Norwich Evening Sun
   • Oneida Daily Dispatch
   • Sherburne News
   • Studentaffairs.com
   • Syracuse Post Standard
   • Utica Observer Dispatch
   • Waterville Times
   • WomenLeadersinCollegeSports.com
   • Other

5. (Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Cover Letter Optional Documents 1. Additional Document 1

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