Associate Director/Director of Athletics Business Operations

Waco, TX, United States

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Job Description

Associate Director/Director of Athletics Business Operations

Waco, TX, United States

Be the First to Apply

Job Description

What We Are Looking For

The Associate Director/Director of Athletics Business Operations reports to the Assistant Athletics Director of Business Operations within the Business Office of Athletics and advances the mission of Baylor University byefficiently and effectively gathering, analyzing, and interpreting relevant financial information to process financial transactions.Responsibilities include proactively anticipating business needs and executing procurement of goods, services, and expenses on behalf of sport programs and administrative units while ensuring compliance with University policies and procedures, nonprofit accounting practices and federal and state guidelines. Serves as primary point of contact, subject matter expert and liaison regarding processing of all business activities for assigned faculty, sport programs, staff, and partners, responding to requests and providing guidance in appropriate procurement and business controls and processes to assist division leadership.

A Bachelor's degree in accounting, finance, supply chain, or a business-related field,and an active Christian faith are required. A Master's degree is preferred.We are seeking candidates with a minimum of one year experience and compensation will be determined based on experience.Recent graduates with relevant internship experience are encouraged to apply.Experience in lieu of the educational requirement will only be considered for current Baylor and related auxiliary staff with directly relevant work experience. Applicants must be currently authorized to work in the United States on a full-time basis. Work is based in Waco, TX and relocation assistance is provided in accordance with Baylor’s moving policy.

Additional Preferred Attributes include:

• Great collaboration and customer services skills
• Ability to work independently and collaboratively, and thrive in a fast-paced and demanding environment
• Maintains discretion and the highest professional standards while working with confidential information
• Ability to multitask and prioritize workload
• Superior attention to detail
• Strong business acumen, organizational and time management skills
• Strong written and verbal communication skills
• Excellent analytical skills and proficiency in financial software
• Excellent interpersonal skills
• Comprehensive learner

What You Will Do

Specific duties include, but are not limited to:

• Serve as a subject matter expert on financial system and University business policies and processes.
• Obtain and maintain University required system and business process certifications.
• Serve as the business point-of-contact for various assigned sport programs and administrative units.
• Serve as an extension of the Athletic Director’s Office and the Athletics Executive Team to consistently and effectively carry out the mission and vision of the Athletics Department.
• Establish strong relationships and maintain regular communication with head coaches, sport program support staff, and administrative unit leaders relative to business issues.
• Prepare budget reports and distribute monthly to head coaches and unit leaders.
• Conduct annual budget meetings for various assigned sport programs and administrative units.
• Provide information and prepare support for financial bids to the Big 12 Conference and NCAA as required.
• Provide oversight and processing of procurement requisitions for assigned sport programs and administrative units. This includes ensuring compliance with university purchasing policies and procedures, ensuring appropriate accounting, requisition methods, documentation, etc.
• Provide timely responses to sport program requests that ensure adherence to University and Departmental policy and fiscal responsibility.
• Process on behalf, or review and approve expense reports for assigned sport programs and administrative units to ensure accuracy and compliance with university policies and procedures, accounting, expense types, documentation, etc.This also applies to pre-travel authorizations.
• Support preparation and review of various contract types for Financial Manager and Business Officer approval to include, but not limited to, team travel airfare, lodging, and ground transportation.
• Actively assist the Athletics Business Office in the planning, preparation, and submission of the annual operating budget.
• Process various student payments in accordance with Baylor policies ensuring appropriate documentation and accounting, as applicable.
• Work collaboratively to resolve issues to ensure timely, accurate, and appropriate transaction processing in accordance with Baylor policies.
• Maintain an extensive understanding of the financial systems as well as updated knowledge of university and regulatory requirements, processes, and policies.
• Recommend improvements to optimize policies and procedures.
• Utilize reporting tools to monitor status, accuracy and completeness of financial transactions, accounting information, trends, and key performance indicators.
• Other duties as assigned as requested by the Vice President and Director of Athletics or area head.
• Maintain working knowledge of and adherence to all NCAA, Big 12 Conference, and institution rules and regulations and to communicate immediately any possible infractions of such rules and regulations to the Athletics Compliance staff.
• Perform all other duties as assigned to support Baylor’s mission.
• Ability to comply with University policies.
• Maintain regular and punctual attendance.

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylorand our strategic vision, Illuminate. Also, explore our great hometown of Wacoand many opportunities to engage locally.

About Us

Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability.Baylor’s commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others.Baylor encourages women, minorities, veterans, and individuals with disabilities to apply.EEO/M/F/Vets/Disabled

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Job Info

• Job Identification 17377
  
• Job Category Staff
  
• Posting Date 08/07/2024, 09:42 PM
  
• Degree Level Bachelor
  
• Job Schedule Full time
  

• Locations 1500 S University Parks Drive, Waco, TX, 76706, US

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