Associate Director of Development, Athletics Donor Experience

Job Summary:

The Associate Director of Development, Athletics Donor Experience purpose is to support the Frog Club’s overall fundraising efforts through planning and implementation of stewardship and donor relations programming. This position will provide leadership, vision and strategic planning for donor stewardship initiatives by building a comprehensive and integrated donor relations program that strategically targets all levels of giving in support of TCU Athletics and TCU student-athletes. This program will strengthen existing donors’ relationship and commitment to the University while also forging new partnerships with TCU alumni, parents, friends and fans. This individual will serve as the primary liaison for the Frog Club with University Advancement’s Donor Relations staff, and will also supervise an Assistant Director position.

Duties & Essential Job Functions:

1. Formulates, directs, designs and coordinates the production of all stewardship materials, including donor impact reports, gift acknowledgement letters, thank you mailings, donor honor rolls, facility naming, scholarship reporting, etc.
   
2. Partners with University Advancement’s Donor Relations team to assist with all aspects of stewarding endowed scholarship donors. This includes help with preparing scholarship reporting, managing the thank you letter process with student-athletes, assisting with stewardship events, advising University Advancement’s Donor Relations staff on issues/questions related to scholarship assignments, and helping create gift acknowledgement letters from the Athletic Director, President and/or Chancellor.
   
3. Works closely with Communications colleagues within Frog Club, University Advancement and Athletics to communicate TCU Athletics’ and student-athlete accomplishments and develops high-profile communications articulating the vision of university leadership.
   
4. In collaboration with Athletics Loyalty Giving and Major Giving colleagues, leads all fulfillment of donor-related benefits and stewardship efforts..
   
5. Leads the development and execution of all events for the TCU Frog Club. In doing so, ensures that all events meet TCU standards of excellence are executed in a fiscally responsible manner, properly engage various constituents, and contribute to the identification, cultivation, solicitation and/or stewardship of new and existing donors.
   
6. Tracks all appropriate donor relations, stewardship and events activities as appropriate in ADDIE system.
   
7. Develops event budget; tracks and approves expenses while ensure fiscal accountability in the execution of donor relations, stewardship and event activities.
   
8. Develops team plans/goals/Key Performance Indicators based on industry standards and internal performance expectations.
   
9. Fosters an environment of collaboration, cooperation and excellence, including establishing equitable and consistent metrics for team accountability.
   
10. Performs other duties as assigned.

Job Summary:

The Associate Director of Development, Athletics Donor Experience purpose is to support the Frog Club’s overall fundraising efforts through planning and implementation of stewardship and donor relations programming. This position will provide leadership, vision and strategic planning for donor stewardship initiatives by building a comprehensive and integrated donor relations program that strategically targets all levels of giving in support of TCU Athletics and TCU student-athletes. This program will strengthen existing donors’ relationship and commitment to the University while also forging new partnerships with TCU alumni, parents, friends and fans. This individual will serve as the primary liaison for the Frog Club with University Advancement’s Donor Relations staff, and will also supervise an Assistant Director position.

Duties & Essential Job Functions:

1. Formulates, directs, designs and coordinates the production of all stewardship materials, including donor impact reports, gift acknowledgement letters, thank you mailings, donor honor rolls, facility naming, scholarship reporting, etc.
   
2. Partners with University Advancement’s Donor Relations team to assist with all aspects of stewarding endowed scholarship donors. This includes help with preparing scholarship reporting, managing the thank you letter process with student-athletes, assisting with stewardship events, advising University Advancement’s Donor Relations staff on issues/questions related to scholarship assignments, and helping create gift acknowledgement letters from the Athletic Director, President and/or Chancellor.
   
3. Works closely with Communications colleagues within Frog Club, University Advancement and Athletics to communicate TCU Athletics’ and student-athlete accomplishments and develops high-profile communications articulating the vision of university leadership.
   
4. In collaboration with Athletics Loyalty Giving and Major Giving colleagues, leads all fulfillment of donor-related benefits and stewardship efforts..
   
5. Leads the development and execution of all events for the TCU Frog Club. In doing so, ensures that all events meet TCU standards of excellence are executed in a fiscally responsible manner, properly engage various constituents, and contribute to the identification, cultivation, solicitation and/or stewardship of new and existing donors.
   
6. Tracks all appropriate donor relations, stewardship and events activities as appropriate in ADDIE system.
   
7. Develops event budget; tracks and approves expenses while ensure fiscal accountability in the execution of donor relations, stewardship and event activities.
   
8. Develops team plans/goals/Key Performance Indicators based on industry standards and internal performance expectations.
   
9. Fosters an environment of collaboration, cooperation and excellence, including establishing equitable and consistent metrics for team accountability.
   
10. Performs other duties as assigned.

Required Education & Experience:

● Bachelor’s degree and 3 years of stewardship, event planning, hospitality, or related experience.

Preferred Education & Experience:

● Master’s degree.
● Experience working in a university athletics setting.

Required Licensure/Certification/Specialized Training:

● Valid Texas Driver’s License.
● Must be insurable under the university motor vehicle requirements.

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

● Knowledge of NCAA regulations and guidelines.
● Knowledge of Intercollegiate Athletics development programs.
● Skill in organizing resources and establishing priorities.
● Strong interpersonal skills and ability to work effectively with a wide range of constituents in a diverse community.
● Skill in effective written and verbal communication.
● Skill in the use of Microsoft Office suite, to include Word, Excel, PowerPoint and Outlook.
● Skill in developing a collaborative and inspiring team approach that is supported by data-centered rigor and a strong emphasis on accountability.
● Ability to work within a CRM (Blackbaud CRM).
● Ability to adapt and respond to various situations.
● Ability to work independently as well as on a team.
● Ability to manage multiple projects simultaneously.
● Ability to analyze financial data and prepare financial reports.
● Ability to work some nights and weekends for athletics and/or donor events.
● Ability to use technology (e.g. PC, iPhone, iPad, videoconferencing technology and customized CRM system).

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

● Work is both indoors and outdoors, and is subject to schedule changes and/or variable work hours, including evenings, weekends and holidays.
● There are no harmful environmental conditions present for this job.
● The noise level in this work environment is usually moderate.
● This is an on-campus, in-person position.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment. 

NOTIFICATION OF COMPLIANCE WITH NCAA REGULATIONS:

This job description includes the expectation of compliance with NCAA regulations.  An institutional staff member who is found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations

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