Associate Director of Facilities and Events

EXPIRED

Position Summary

In accordance with all NCAA, conference, and university policies, the position of Associate Director of Facilities and Events will report to the Director of Facilities and Events. The Associate Director will assist with the management of daily operations of assigned athletic department facilities and coordination of Rice University athletic events and internal/external events as needed.

Requirements

• Bachelor's Degree
  
• 1 year related experience in college or professional athletics
  
• Ability to manage complex timelines and multiple projects
  
• Ability to work both independently and as part of a team
  
• Advanced communication and customer service skills
  
• Must be well organized and detail oriented
  
• Ability to cultivate partnerships
  
• Demonstrated high level of confidence in making decisions, good judgment, and innovative and creative problem-solving skills
  
• Advanced knowledge of Microsoft Office suite and other online document

Position Summary

In accordance with all NCAA, conference, and university policies, the position of Associate Director of Facilities and Events will report to the Director of Facilities and Events. The Associate Director will assist with the management of daily operations of assigned athletic department facilities and coordination of Rice University athletic events and internal/external events as needed.

Requirements

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• Bachelor's Degree
  
• 1 year related experience in college or professional athletics
  
• Ability to manage complex timelines and multiple projects
  
• Ability to work both independently and as part of a team
  
• Advanced communication and customer service skills
  
• Must be well organized and detail oriented
  
• Ability to cultivate partnerships
  
• Demonstrated high level of confidence in making decisions, good judgment, and innovative and creative problem-solving skills
  
• Advanced knowledge of Microsoft Office suite and other online document

Essential Functions

• Meets with stakeholders to plan scope and format of events, establishes and monitors budgets, and reviews administrative procedures and event progress
• Serves as project leader on events, coordinating teams that plan, implement, and manage all aspects of events
• Takes responsibility for budget planning and management, venue management, and equipment and facilities management
• Builds and maintains relationships with internal and external partners
• Negotiates vendor contracts to minimize liability and risks
• Researches and provides recommendations for potential event locations, and evaluate alternatives
• Procures and coordinates vendor services
• Performs all other duties as assigned

Additional Functions

• Coordinates daily operations including maintenance, staffing, scheduling, and event setup/teardown of assigned athletic department facilities by completing walkthroughs and identifying needs, communicating with coaches, colleagues and student-athletes, and preparing for athletic and special events.
• Serves as the event manager for assigned sports. Event manager is responsible for in-event management for coaches, student-athletes and fans, and ensures venue is prepared for practices and competitions.
• Assists with preparation and game-day duties for football.
• Establishes staffing plans for athletic events to stay within assigned budget.
• Provides management for assigned outside event rentals.
• Works with Facilities, Engineering and Planning, Custodial, and Grounds through submitted service requests, to see that all components of assigned buildings are being maintained and improved as needed.
• Corresponds with campus partners including, but not limited to: Parking, Custodial, FE&P, RUPD, and REMS to ensure all staffing needs are met for events.
• Interview, hire, train, and mentor interns and student-workers.
• Other duties as assigned.

Preferences

• Bachelor's degree with a concentration/major in sports management or sports administration
  
• Excellent organizational, interpersonal, oral, and written communication skills
  
• Knowledge of NCAA Division I intercollegiate athletics rules/regulations

Workplace Requirements 

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits 

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies