Associate Registrar for Compliance

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Posting Details

Posting Summary

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Posting Number

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Posting Details

Posting Summary

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Posting Number

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STA00031PO24

Job Family

Student Administrative Services

Job Function

Registrar's Office

USC Market Title

Associate Registrar

Link to USC Market Title

https://uscjobs.sc.edu/titles/133962

Job Level

M2 - Managerial

Business Title (Internal Title)

Associate Registrar for Compliance

Campus

Columbia

Work County

Richland

College/Division

Enrollment Management

Department

EM Office of the Registrar

State Pay Band

7

Approved Starting Salary

$59,581

Advertised Salary Range

$59,581

Location of Vacancy

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

Typical work schedule is Monday through Friday from 8:30 AM to 5:00 PM.

Basis

12 months

Job Search Category

Student Services

About USC

| About University of South Carolina |
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. | | Inclusive Excellence Statement |
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. |

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

| Advertised Job Summary |
Oversees the athletic compliance reporting process to include 1) the preparation and submission of athletic certification documents pertaining to transfer tracers; degree completion; transfer evaluations; and the All American Application. 2) the updating of the certification spreadsheet; and the APR spreadsheet; enters APR information into Compliance Assistant. Oversees progress toward degree reporting for Veterans Enrollment Service and Student Athletes in DegreeWorks. Works with academic advisors across campus to ensure the accuracy of degree audits for both academic history and courses in progress. Serves on the University Advisement Center technology subcommittee as a representative of the Office of the University Registrar. Supports the Senior Associate Registrar for Educational Planning with the CPOS (Course Program of Study) which determines students’ eligibility for Title IV financial aid. Assists with commencement and other duties as assigned. | | Minimum Qualifications |
Bachelor’s degree and 5 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. | | Preferred Qualifications |
Experience with higher education degree audit systems, athletic certification, transfer credit evaluation, and Banner student information systems is preferred. | | Knowledge/Skills/Abilities |
Excellent oral and written communication skills and analytical problem-solving skills. Must be organized. Knowledge in higher education trends and regulations pertaining to transfer students and athletic compliance. |

Job Duties

| Job Duty |
Oversees the athletic compliance reporting process to include 1) the preparation and submission of athletic certification documents pertaining to transfer tracers; degree completion; transfer evaluations; and the All American Application. 2) the updating of the certification spreadsheet; and the APR spreadsheet; enters APR information into Compliance Assistant. | | Essential Function | Yes | | Percentage of Time | 25 |

| Job Duty |
Oversees preparation of squad listed for certification and conducts periodic reviews of student athletes’ enrollment and progress toward degree to determine practice and competition eligibility; works with athletic advisors to review issues concerning athletes with pending eligibility; generates graduation verification letters for student athletes; completes transfer tracers for outgoing athletes; updates the University’s student information system for athletic participation and eligibility. | | Essential Function | Yes | | Percentage of Time | 20 |

| Job Duty |
Oversees progress toward degree reporting for Veterans Enrollment Service and Student Athletes in DegreeWorks. Works with academic advisors across campus to ensure the accuracy of degree audits for both academic history and courses in progress. Serves on the University Advisement Center technology subcommittee as a representative of the Office of the University Registrar. | | Essential Function | Yes | | Percentage of Time | 25 |

| Job Duty |
Manages the certification form process to include generating certification forms for college certifying officials; conducts preliminary degree audits for courses in which student athletes are enrolled; recommends degree applicability of courses; collects certification forms from college certifying officials; compiles certification form data; communicates and rectifies discrepancies concerning degree applicability and degree totals; makes the necessary degree audit adjustments; scans and forwards all information to the Athletic Department; generates and consolidates grade forms with certification forms; and archives certification and grade forms. | | Essential Function | Yes | | Percentage of Time | 10 |

| Job Duty |
Develops dashboard reports to provide status updates in the areas of student athlete transfer evaluation and athletic certification, compliance auditing for Veterans Enrollment Services, and annual APR and GSR reports. Develops internal auditing measures to ensure policy compliance. Provides thought leadership and collaborates with units across the organization to strive toward continuously improved efficiencies, transparency, and accountability. | | Essential Function | Yes | | Percentage of Time | 10 |

| Job Duty |
Supports the Senior Associate Registrar for Educational Planning with the CPOS (Course Program of Study) which determines students’ eligibility for Title IV financial aid. Assists with commencement and other duties as assigned. | | Essential Function | Yes | | Percentage of Time | 10 |

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

| Safety Sensitive or Security Sensitive | No | | Hazardous weather category | Non-Essential |

Posting Detail Information

| Number of Vacancies | 1 | | Desired Start Date | | | Job Open Date | 01/09/2024 | | Job Close Date | 02/23/2024 | | Open Until Filled | No | | Special Instructions to Applicant |
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by February 23, 2024.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Clickhere to learn more about why you should work at USC. | | Quicklink for Posting | https://uscjobs.sc.edu/postings/162436 | | EEO Statement |
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have at least a bachelor's degree and 5 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience?

   • Yes
   • No

2. * Do you have experience working with higher education degree audit systems?

   • Yes
   • No

3. * Do you have compliance experience with collegiate athletics?

   • Yes
   • No

4. * Please describe any experience working with Banner.

(Open Ended Question)

Applicant Documents

Required Documents 1. Cover Letter 2. Resume 3. List of References and Contact Information Optional Documents

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