Asst AD, Facilities, Ops, and Equipment (AS6582)

Job Description

Position Summary: Responsible for providing leadership of the day-to-day facilities, game and equipment room operations for Stetson University’s Division I intercollegiate athletics program. Oversees the purchasing and inventory of all athletic equipment for 18 Stetson programs and apparel contracts. Maintains relationships with vendors. Oversees laundry room operations, locker-room and building maintenance of Stetson Athletic Facilities. Direct supervision of Director of Facilities/Events Operations, Director of Equipment &Facilities- Olympic Sports, Director of Equipment &Facilities-Football and student staff

Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:

• Oversees Event Management and Facility improvement and upkeep
• Ensures compliance with all Federal, NCAA, Conference and University regulations, creating and managing departmental resources in a fiscally responsible manner, and sustaining a culture of sportsmanship, professionalism and respect at all levels
• Maintains strong interpersonal, written and verbal communications skills while managing a large portfolio of facilities
• Oversees budgets for equipment room, athletics facilities & events and student employment
• Coordinates, implements and supervises game day operations for facilities of Stetson Intercollegiate Athletics, including set up and break down, which includes, but is not limited to, venue preparation for practice and competition, supervising and instructing workers
• Supervise scheduling of activities (practices, games) for Stetson’s athletic facilities
• Supervise the maintenance, function and improvement of Stetson’s athletic facilities. Includes maintaining all buildings and fields, with the assistance of our facilities and grounds staff, coordinating the replacement or repair of all parts that are broken down, and enhancing facilities where capable and appropriate
• Supervise the use of Stetson’s athletic facilities by outside groups and our recreation staff looking to utilize the facilities in a limited manner. This also entails working with our Boundless Learning staff, which is responsible for our non-athletic summer camps
• Serve as subject matter expert for university apparel contract. Tracks all orders and stays up to date on current technological advances in footwear and apparel
• Provides guidance for all 18 sports on purchasing, inventory and products of athletes and coaches.
• Establishes policies and procedures for issue/retrieval of equipment, ordering and coverage of home and away competitions per NCAA and Conference rules

Job Description

Position Summary: Responsible for providing leadership of the day-to-day facilities, game and equipment room operations for Stetson University’s Division I intercollegiate athletics program. Oversees the purchasing and inventory of all athletic equipment for 18 Stetson programs and apparel contracts. Maintains relationships with vendors. Oversees laundry room operations, locker-room and building maintenance of Stetson Athletic Facilities. Direct supervision of Director of Facilities/Events Operations, Director of Equipment &Facilities- Olympic Sports, Director of Equipment &Facilities-Football and student staff

Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:

• Oversees Event Management and Facility improvement and upkeep
• Ensures compliance with all Federal, NCAA, Conference and University regulations, creating and managing departmental resources in a fiscally responsible manner, and sustaining a culture of sportsmanship, professionalism and respect at all levels
• Maintains strong interpersonal, written and verbal communications skills while managing a large portfolio of facilities
• Oversees budgets for equipment room, athletics facilities & events and student employment
• Coordinates, implements and supervises game day operations for facilities of Stetson Intercollegiate Athletics, including set up and break down, which includes, but is not limited to, venue preparation for practice and competition, supervising and instructing workers
• Supervise scheduling of activities (practices, games) for Stetson’s athletic facilities
• Supervise the maintenance, function and improvement of Stetson’s athletic facilities. Includes maintaining all buildings and fields, with the assistance of our facilities and grounds staff, coordinating the replacement or repair of all parts that are broken down, and enhancing facilities where capable and appropriate
• Supervise the use of Stetson’s athletic facilities by outside groups and our recreation staff looking to utilize the facilities in a limited manner. This also entails working with our Boundless Learning staff, which is responsible for our non-athletic summer camps
• Serve as subject matter expert for university apparel contract. Tracks all orders and stays up to date on current technological advances in footwear and apparel
• Provides guidance for all 18 sports on purchasing, inventory and products of athletes and coaches.
• Establishes policies and procedures for issue/retrieval of equipment, ordering and coverage of home and away competitions per NCAA and Conference rules
• Establish job descriptions, hire, train and assign work duties for equipment and facility employees
• Establish budgetary guidelines and submit budgets for Facilities and Equipment Room
• Establish and maintain inventory control system for Capital and Non-Capital items and team products
• Other Duties as assigned

Required Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include:

• Thorough knowledge of the principles and practices of inventory control/accountability, budget preparation and management
• Skilled in technology (computer, internet, Microsoft Office, etc.
• Knowledge of equipment trends, proper fitting of athletic equipment and laundry equipment operations
• Interpersonal customer service, oral and written communication and establish cooperative working relationships from diverse backgrounds within and outside the University
• Innate ability to conduct productive coaches’ meetings and offer conflict resolution
• Capable of posting, tracking and disseminating schedules in a timely manner
• Maintain certifications and make sure equipment department is covered by certified personnel
• Must be able to lift 20-40 lbs. on a regular basis
• Support the University’s Mission and Values

Required Qualifications: This position requires:
The qualifications and skill requirements for this position include:

• Bachelor's degree
• Five (5) years of professional experience in athletic facilities and equipment operations at NCAA and/or professional level
• Budget management and purchasing experience
• Supervisory experience
• Have problem solving skills and be able to communicate effectively with coaches, student athletes, and other athletic staff
• Ability to able to multitask, be flexible, and adapt to change
• Training in and knowledge of fitting protective equipment
• Experience working with CoachComm communication system
• Ability to work irregular shifts, including weekends, holidays, and evenings with short notice including overnight travel as needed
• All applicants must possess a valid driver’s license and the ability to pass a motor vehicle background check authorizing them to operate university vehicles

Ideal Candidate Qualifications: The ideal candidate’s qualifications include:

• AEMA Certification
• Prior experience ordering through an all-school apparel agreement using the specific brands websites

Work Environment: The work environment is fast-paced, where you will be working both inside and outside. This role includes weekend and evening work, at times on short notice.

Pay Grade: 7

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.

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