Asst Director, Athletics Facilities & Event Management

EXPIRED

The Assistant Director of Facilities and Event Management is responsible for the facility management of soccer and lacrosse facilities and game management for soccer and lacrosse regular season and postseason contests. This position will also manage parking for athletics events and daily operations.  

About the Work Unit

Vanderbilt University’s Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory.  Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school.  The university currently fields 16 varsity teams (6 men's teams and 10 women's teams, a total of 351 student athletes), 14 of which compete in the Southeastern Conference.   

The Assistant Director of Facilities and Event Management is responsible for the facility management of soccer and lacrosse facilities and game management for soccer and lacrosse regular season and postseason contests. This position will also manage parking for athletics events and daily operations.  

About the Work Unit

Vanderbilt University’s Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory.  Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school.  The university currently fields 16 varsity teams (6 men's teams and 10 women's teams, a total of 351 student athletes), 14 of which compete in the Southeastern Conference.   

Duties and Responsibilities
 

Responsible for game and facility management aspects of assigned sports (primarily soccer, lacrosse). 

Work in conjunction with university plant operations and grounds crew to ensure the fields and facilities are prepared to host scheduled events 

Create a plan for the operation of assigned events and work with internal and external departments to ensure execution of assignments related to event 

Including, but not limited to sports medicine, marketing, video/radio and television, director of operations for assigned sports, game officials (per SEC and NCAA regulations), plant/grounds, concessions, Learfield, VUPD, traffic and parking, etc.   

Assist with game operations for all other Vanderbilt sports as directed by the Associate Athletic Director of Facilities & Event Management. 

Responsible for assigned area of home football operations 

Assist with postseason events as requested. 

Manage athletics events and daily parking operations, serving as the lead for executing the parking program. Continually make recommendations for opportunities to improve the functionality and success of the athletics parking program. 

Develop and continually revise a parking operations plan. 

Solicit, hire, and continuously train parking attendants. 

Manage the payroll for the parking program and ensure compliance with all HR policies. 

Manage the expenses and revenues under the parking program. 

Develop best practices for operating logistics. 

Serve as the facility lead for Soccer and Lacrosse Stadium to oversee its operation and maintenance, as well as make recommendations on projects to continuously improve the facility. 

Assigned facility/event management tasks. 

Operate with consideration of the facility’s budget. 

Maintain cleaning standards and perform routine building surveys. 

Manage facilities equipment needs. 

Assist with management of Tennis Center facilities for day to day and event operations, including managing work orders, coordinating projects, and ensuring facilities are prepared for practice and competition. 

Coordinate repairs and maintenance of buildings, fields and grounds. 

Plan and recommend facility improvements and/or upgrades. 

Assist with scheduling of practice times and other facility usage. 

Lead assigned sport operations meetings 2-3 times per year to determine needs for all stakeholders as it pertains to soccer and lacrosse games. 

Coordinate TV set-up for assigned sports 

Meet with television director/producer in advance to determine needs to televise event. 

Create a logistical plan to execute the needs of the television representatives. 

Evaluate staffing needs to assist in production and recruit appropriate staffing to fill needs.   

Manage credentialing needs for television personnel. 

Serve as the liaison between television production and university plant to determine and fulfill needs to execute televised event (ex: electrical needs, establishing television compound, etc.). 

Work with television production and director of sport operations to create timeline. 

Athletics liaison for event support staff, including concessions, guest services, VUPD, LifeFlight, bookstore, marketing, Learfield, NCC, ticketing, custodial, etc. for assigned sports 

Assist Associate Athletic Director of Facilities & Event Management as liaison for Plant Operations and Housekeeping on building maintenance issues for all athletics facilities. 

Maintain daily cleaning standards and survey buildings for cleaning standards and maintenance items.  

Process and manage work orders to address facility needs. 

Maintain working relationship and coordinate operating logistics with Plant Operations, campus groups, and other VU Athletic departments. 

Serve as back-up for Associate Athletic Director of Facilities & Event Management as needed. 

Responsible for assisting with NCAA, NIT, SEC, etc. events hosted by Vanderbilt University as assigned. 

Ensure compliance with NCAA, SEC, and AAC rules and regulations. 

Perform other duties as requested by the Associate Athletic Director of Facilities & Event Management. 

Qualifications

A Bachelor’s degree from an accredited institution of higher education is preferred. 

Prior experience in Facility Management and Athletics Event Management is necessary. 

Analytical, evaluative, and critical thinking skills are preferred. 

Skill in organizing resources and establishing priorities is preferred. 

Computer skills, to include word processing and database management are preferred. 

Ability to assess and develop procurement specifications and coordinate purchasing activities in area of specialty is preferred. 

Ability to manage and coordinate multiple projects with short deadlines is preferred. 

Knowledge of budgeting and fiscal management principles and procedures is preferred. 

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are.  We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. 

Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law. 

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.