Athletic Academic Advisement Assistant

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). Two (2) years of full time experience in an academic advising, counseling or student services setting.

Preferred Qualifications:
Master’s degree (foreign equivalent or higher) in Counseling, Higher Education Administration, Education or related field. Additional years (3+) of full time experience in an academic advising, counseling or student services setting. Understanding of NCAA Compliance Rules (played a Division I, II or III sport, coached in collegiate athletics or as a staff member in a collegiate athletic program). Previous experience with a Division I Athletic Program. Experience in higher education. Experience working with at risk students.

Brief Description of Duties:
The Academic Advisement Assistant will be responsible for providing academic support services as well as student services to Stony Brook student-athletes. They will assist in the evaluation, monitoring and development of the academic advising, tutoring, and academic progress and Life Skills programs in place for all student-athletes. The Athletic Academic Advisement Assistant will execute all duties in compliance with NCAA policies and procedures. Incumbent must have commitment to the successful academic and personal development of Stony Brook student-athletes.

At-Risk Student Athletes Program Planning

• Create and implement detailed plans of action for student-athletes considered academically at-risk to assist in their academic success. This includes selection of appropriate courses, implementation of a tailored study hall model, organization of appropriate plan for Coaching Staff and Sport Supervisor communication and involvement, as well as responsibility for monitoring and facilitating the at-risk students’ academic endeavors on a daily basis with assignments, tests and deadlines. This includes, but is not limited to, assigning tutors for all classes in an at-risk student’s course load, or serving as a tutor for at-risk students, so as to best address his/her learning needs. As appropriate, will confer with the Director of Student-Athlete Academic Success campus advising office and the Student Accessibility and Support Center to assist in these processes, but realizing the ultimate responsibility rests within the Department of Athletics.

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Athletic Academic Advisement Assistant

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). Two (2) years of full time experience in an academic advising, counseling or student services setting.

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Preferred Qualifications:
Master’s degree (foreign equivalent or higher) in Counseling, Higher Education Administration, Education or related field. Additional years (3+) of full time experience in an academic advising, counseling or student services setting. Understanding of NCAA Compliance Rules (played a Division I, II or III sport, coached in collegiate athletics or as a staff member in a collegiate athletic program). Previous experience with a Division I Athletic Program. Experience in higher education. Experience working with at risk students.

Brief Description of Duties:
The Academic Advisement Assistant will be responsible for providing academic support services as well as student services to Stony Brook student-athletes. They will assist in the evaluation, monitoring and development of the academic advising, tutoring, and academic progress and Life Skills programs in place for all student-athletes. The Athletic Academic Advisement Assistant will execute all duties in compliance with NCAA policies and procedures. Incumbent must have commitment to the successful academic and personal development of Stony Brook student-athletes.

At-Risk Student Athletes Program Planning

• Create and implement detailed plans of action for student-athletes considered academically at-risk to assist in their academic success. This includes selection of appropriate courses, implementation of a tailored study hall model, organization of appropriate plan for Coaching Staff and Sport Supervisor communication and involvement, as well as responsibility for monitoring and facilitating the at-risk students’ academic endeavors on a daily basis with assignments, tests and deadlines. This includes, but is not limited to, assigning tutors for all classes in an at-risk student’s course load, or serving as a tutor for at-risk students, so as to best address his/her learning needs. As appropriate, will confer with the Director of Student-Athlete Academic Success campus advising office and the Student Accessibility and Support Center to assist in these processes, but realizing the ultimate responsibility rests within the Department of Athletics.

Team Study Hall

• Coordinate the best system for successful individual and team study halls for assigned teams. Under the direction of the Director of Student-Athlete Academic Success, the Academic Advisement Assistant will assume a primary role in the day to day operations of the study halls for all Stony Brook teams within the Goldstein Family Student- Athlete Development Center.

Academic Advising

• Assist in the development, assessment and implementation of the academic advising services offered to Stony Brook student-athletes as such services relate to NCAA progress-toward-degree requirements and established institutional requirements. As assigned by the Director of Student-Athlete Academic Success, the Academic Advisement Assistant will be personally responsible for the academic advising of several assigned teams and the respective individual athletes.

Recruiting

• Serve as the Academic recruiting contact for prospective student- athletes on assigned teams, meeting with students and families either in person when possible, or by phone. If time permits and the student and/or Coach inquires, also serve as a liaison to Undergraduate Departments and/or the Student Accessibility Support Center.

Tutoring

• Assist in the coordination of the tutorial program for all student-athletes. Responsibilities may include interviewing, hiring and training tutors, scheduling tutorial sessions, preparing necessary paperwork for payroll and evaluating tutors with feedback from Academic Advisement Assistants, faculty, and student-athletes; Also responsible for ensuring to function within the rules of the NCAA and the institution.

New Student Orientation

• Provide Office of Orientation and Family Programs with accurate records for all incoming students-athletes, as well as those who will be in attendance at Orientation Day. Monitor math, chemistry, writing, and foreign language placements, as well as potential AP and college credits for all freshmen and transfer students prior to initial full time enrollment at Stony Brook. Attend new student orientation sessions and assist with all aspects of that day.

Life Skills Program Development

• Support the Department of Athletics Life Skills Curriculum by assisting when necessary in items including, but not limited to resume and cover letter creation and review, interview skills, programming with regards to career and personal development and various other professional life skill enhancement programs.

Mandated Administrative Reporting

• Provide student-athletes, coaches and athletics administration with detailed reports of grades, credits earned, degree declarations and issues affecting eligibility. This also includes monitoring and assisting with calculation and forecasting the yearly and multiyear APR for assigned teams.

Administrative Responsibilities

• Will collaborate with the Director of Student-Athlete Academic Success, athletic department administration, coaches and university staff members on any other issues relative to the successful development of Stony Brook University student-athletes. As the Athletic Department is one facet within the larger University system, it will serve as a liaison across campus for various related offices. Assist when necessary in the periodic collection and dissemination of academic information to liaison for NCAA, conference office and institutional awards and year-end records. Assist with assigned student-athlete class registration each semester and the distribution and collection of books for scholarship recipients.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Evening and weekend work will be required at times.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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Job Number:

2402479

Official Job Title:Academic Advisement Assistant

Job Field

:Administrative & Professional (non-Clinical)

Primary Location

:US-NY-Stony Brook

Department/Hiring Area:Department of Athletics

Schedule

:Full-time

Shift

:VariableShift Hours:8:30 a.m. - 5:00 p.m.

Posting Start Date

:Jul 8, 2024

Posting End Date

:Jul 23, 2024, 3:59:00 AM

Salary:$50,000-$57,000

Appointment Type:Term

Salary Grade:SL2

SBU Area:Stony Brook University

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