Athletic Academic Coordinator (4036)

Position Information

Posting Detail Information

Working Position Title

Athletic Academic Coordinator (4036)

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Position Information

Posting Detail Information

Working Position Title

Athletic Academic Coordinator (4036)

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Classification

Program/Student Advisor - CUSTOM CLASSIFICATION

Position Number

00004036

Open Date

11/13/2024

Close Date

11/25/2024

Priority Review Date

Employee Class

Staff

Full-Time/Part Time

Full-Time

FTE

1.00

Position Status

Regular

FLSA

Exempt

Job code

0055

Union Representation

Non-Union

Union Code

N/A

Unit/Department

Intercollegiate Athletics

College/Unit

Intercollegiate Athletics

Division

Div Intercollegiate Athletics

Location

YC 110G

Link to Department Website or Custom Search Page

www.niuhuskies.com

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

| Overview |
Northern Illinois University (NIU) is accepting applications for the position of Athletics Academic Coordinator. This is a full-time, 12-month position with benefits. The Athletics Academic Coordinator for student-athletes utilizes advising skills to create an atmosphere that emphasizes the primacy of student-athletes’ academic responsibilities in the attainment of academic success. The Coordinator shall have an advising caseload of student-athletes organized by teams and have the responsibility for other departmental programs as appointed to by the Sr. Associate Athletic Director/SAASS.

The mission of NIU Athletics is to enhance the University, community and region through service and engagement while developing champions in the classroom, in competition and in life. With long standing traditions and core values centered on family, NIU Athletics is home to 17 NCAA Division I sport programs. Northern Illinois University, chartered in 1895, is a comprehensive teaching and research institution with over 19,000 currently enrolled students and houses seven (7) degree-granting colleges—Business, Education, Engineering and Engineering Technology, Health and Human Sciences, Law, Liberal Arts and Sciences, and Visual and Performing Arts. Centrally located in DeKalb, Northern Illinois University is 30 miles west of Aurora, 65 miles west of Chicago, 36 miles west of Naperville, and 45 miles southeast of Rockford. | | Position Summary |
The Athletic Academic Coordinator creates an atmosphere that recognizes the importance of student-athletes’ responsibilities in the attainment of academic success. The Athletic Academic Coordinator utilizes advising skills to provide academic and personal support while monitoring academic achievement of their advising caseload. The Athletic Academic Coordinator will also have the responsibility for other departmental programs as appointed to by the supervisor. | | Essential Duties and Responsibilities |
Work with Student Athletes – 40%

1. Accurately assess a student athlete’s academic eligibility and academic progress, promoting academically responsible student-athletes.
2. Utilize academic tools to improve student’s academic planning skills, assist with the development of strategies for personal growth and modeling for individual decision making.
3. Work closely with student-athletes and their coaches.
4. Proactively identify, intervene, advise, and recommend solution addressing student academic issues.
5. Encourage and teach student to advocate for themselves, but when needed, advocate on their behalf.
6. Work in conjunction with appropriate college and university liaisons relative to student progress, petitions, academic programs and academic eligibility.
7. Act as the facilitator for proctoring exams as needed, for our students-athletes or visiting student athletes from other schools as assigned by your supervisor.
8. Counsel students regarding communications and interpersonal skills related to academic success and other academic situations.
9. Act as an intermediary between student athletes and other University personnel.

Professional Conduct and Critical Unit Activities – 20%

1. Thoroughly and accurately complete reports/evaluations that adhere to deadlines set by department policy.
2. Possess an extensive working knowledge and maintain a strict adherence to Northern Illinois University, Mid-American Conference and NCAA rules and regulations as they relate to retention, eligibility and advisement.
3. Strict adherence to unit policies, procedures and processes to instructions or directions put forth by supervisory personnel and to following the chain of command.

Work with Other Units – 20%

1. Conduct outreach activities for assigned teams (i.e., attend team practices, periodic team travel, regular meetings with coaches, etc.).
2. Work with other coordinators, athletics administration, coaches and other offices to create a positive and supportive environment.
3. Work collaboratively with campus units (colleges, orientation, advisors, etc.) to promote the academic success of student-athletes.
4. Work in conjunction with the Athletic Department in the recruitment process.
5. Maintain appropriate records.
6. Understand the role of the academic coordinator in the recruitment of first-year students and transfer student-athletes through on-campus meetings and the evaluation of credentials.
7. Look introspectively at personal and academic performance and develop strategies for improvement.
8. When practical voluntarily attend all athletic events to promote audience participation and support for NIU team efforts.

Other Related Duties – 20%

1. Assist with the tutoring and huskie experience programs as needed by the program coordinators.
2. Perform other duties and responsibilities as assigned by the Director and Associate Director.

| | Minimum Required Qualifications (Civil Service) |
1. Bachelor’s degree or above in Adult Education, Higher Education, Education/Teaching, Sports Administration, Psychology, Counseling, Personnel/Human Resources, or related field. 2. Six (6) months of experience providing academic support services (academic advising, academic counseling, tutoring) to student athletes at the college or university level that includes knowledge and experience working with NCAA eligibility rules and regulations.

| | Knowledge, Skills, and Abilities (KSAs) (Civil Service) |
1. Customer and Personal Service – Knowledge of principles and processes for providing quality educational guidance. This includes student needs assessment, meeting quality standards for services, and evaluation of student satisfaction. 2. Administration and Management – Knowledge of business and management principles involved in the presentation and delivery of academic programs, strategic planning, resource allocation, leadership techniques, recruitment methods, and coordination of people and resources. 3. Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 4. Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 5. Knowledge of educational, evaluation, and measurement principles, practices, methods, and techniques, university policies and procedures. 6. Speaking – Talking to others to convey information effectively; ability to develop a rapport with students. 7. Written Expression – The ability to communicate information and ideas in writing so others will understand. 8. Ability to establish effective working relationships with students, faculty, and staff.

| | Specialty Factors (Civil Service) |
None

| | Preferred Qualifications (Civil Service) |
- Master’s degree. - Demonstrated ability working effectively with a diverse population of students and staff and possess excellent communication and organizational skills.

| | Minimum Required Qualifications (SPS) |
N/A | | Additional Requirements (SPS) |
N/A | | Preferred Qualifications (SPS) |
N/A | | Physical demands/requirements |
- General office requirements. - Long periods of time seated/stationary. - Willing to work nights/weekends as needed.

|

Appointment and Compensation Details

Appointment and Compensation Details

| Anticipated Appointment Start Date | TBD | | Anticipated Appointment End Date | | | Percent of Staff Year | 1.00 | | Standard Hours Per Week | 37.50 | | Working Hours | 8-4:30; possible nights and weekends | | Salary | Commensurate with experience; offers a robust benefit package. | | Hourly or Semi-monthly Pay Rate/Range | See above. | | Earn Type | Salary |

Application Procedure

Application Procedure

| Application Procedure |
Application Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.

   • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.

3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu

4. Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Program/Student Advisor for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

  • Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.

• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

| | Special Instructions |
Pleases submit the following documents:

• Resume
• Cover letter
• List of Three Professional References

| | Quick Link to Applicant | https://employment.niu.edu/postings/8... | | Is Background Check Required? | Yes | | EEO Statement Summary |
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560 | | Visa Policy |

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

| | ADA Accommodation |
NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at ada@niu.edu. | | Safety Information |
NIU provides annual reports on campus security and fire safety.
Read the Annual Security and Fire Safety Report.
Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy. |

Applicant Documents

Required Documents 1. Resume/Curriculum Vitae 2. Cover Letter 3. Transcripts (unofficial with official required at hire) 4. List of at least 3 Professional References

Optional Documents 1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256) 2. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a citizen or resident of the State of Illinois?

   • Yes
   • No

2. * What is the highest level of education attained?

   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD

3. * Have you attached all transcripts to support the degrees you are submitting for consideration?

   • Yes
   • No

4. * How many years of experience do you have in this type of position?

   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

5. * Please provide the name of the employer and the dates of employment where you gained this experience.  Please note that this information must be verified on an NIU application and/or résumé.  (“See Résumé” is not an acceptable response)

(Open Ended Question)

1. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable

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