Athletic Administrative Assistant

EXPIRED

Position Details

Position Information

Position Title

Athletic Administrative Assistant

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Position Details

Position Information

Position Title

Athletic Administrative Assistant

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Position Classification

Staff

Employment Type

Full Time

Benefits

Full Time Benefitted

Department

Internal Operations

Summary

Provide administrative support to the overall daily function and customer services for the athletic department.

Duties

Provides comprehensive clerical support to department including but not limited to correspondence, filing, phones, and anything related to the clerical needs of the department.

Data entry as assigned or required, including but not limited to reports, statistics, etc.

Responsible for the review, allocating and reporting of the athletic department’s Bank of America transaction reports.

File maintenance in department includes filing and/or electronic filing, organizing, retrieving documents for audits, etc.

Assists staff, faculty, and students with basic interpretation of departmental procedures.

Coordinates meetings as needed or assigned including arranging for space, receiving RSVPs and ordering needed supplies and setting up and tearing down from meetings.

Allows up as needed with employees and supervisors regarding a wide variety of departmental issues to ensure documentation and information is accurate and up to date.

Assists in preparation of paper, electronic documents, and communications. Reviews documents and electronic resources, as per departments activities or needs, including but not limited to advising needs.

Understands and refers students to correct academic advisors for assistance. Assists in maintaining student advising files, either electronic or hard copy, as needed.

Provides support to the department and supervisor for all activities and projects. Assists with departmental logistics.

Assists the department team with projects.

Performs other duties as assigned.

Education/Background

Associate’s degree with 2 years of administrative assistant experience. Bachelor’s degree preferred. Must demonstrate ability to work with Microsoft Office (Word, Excel, Outlook). Bilingual (Spanish) preferred.

Job Knowledge

Working knowledge of basic office functions. Highly organized and able to work on multiple projects simultaneously.

Working Conditions/ Physical Demands (With or Without Accommodations)

Normal office, may travel some within the community when needed. May be required to lift normal office equipment and materials. Visual acuity to read information from computer screens, forms and other printed materials and information. Able to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. May be required to work additional hours or days depending on circumstances.

Other Requirements

a. Requires a valid New Mexico driver’s license within 6 months of hire date.

b. Must pass a Defensive Driving Course within 6 months of hire date.

Location

Silver City

Salary Range

$35,568 - $40,000 annually

Advertising Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?

   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD

2. * How many years of experience do you have in this type of position?

   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

Documents Needed to Apply

Required Documents 1. Resume/CV 2. Cover Letter Optional Documents

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