Athletic and Academic Records Coordinator

EXPIRED

About the Job

Salary Range: $47,018 - $60,000
This is a hybrid position that requires in-person presence with remote working opportunities.

Purpose & Objectives of the Position:

Coordinate the academic record services for UMD student-athletes. Collaborate with administrative offices, UMD Collegiate Units, Intercollegiate Athletics and the Athletics Compliance Coordinator for effective management of academic records and communications. Work with the Office of the Registrar team to analyze, establish and maintain information systems that support academic records, including transfer and test credits. The Athletic and Academic Records Coordinator will foster strong collaboration across all units within Enrollment Management and contribute to the success of the entire enterprise.

Essential Job Functions, Duties & Responsibilities:

(55%) Intercollegiate Athletics Certification and Compliance

• Accurately conduct recurring, independent, academic eligibility reviews and certifications for Intercollegiate Athletics at the University of Minnesota Duluth.
• Review student-athlete academic records; calculate GPA and academic progress credits, determine academic standing and continuing eligibility for all student-athletes in relation to correctly applying the appropriate University, NCAA, and member conference policy in collaboration with the Athletics Compliance Officer; validate regular certification reports prepared for the Registrar and Faculty Academic Representative.
• Monitor full-time enrollment for all student-athletes on an ongoing basis, including additions/changes/withdrawals to course schedule. Coordinate with the Athletic Compliance Officer to ensure that student-athlete academic schedules are maintained in accordance with university, NCAA and member conference regulations.
• Prepare, maintain, and communicate accurate institutional and student-athlete certification records and team rosters.

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About the Job

Salary Range: $47,018 - $60,000
This is a hybrid position that requires in-person presence with remote working opportunities.

Purpose & Objectives of the Position:

Apply Now

Coordinate the academic record services for UMD student-athletes. Collaborate with administrative offices, UMD Collegiate Units, Intercollegiate Athletics and the Athletics Compliance Coordinator for effective management of academic records and communications. Work with the Office of the Registrar team to analyze, establish and maintain information systems that support academic records, including transfer and test credits. The Athletic and Academic Records Coordinator will foster strong collaboration across all units within Enrollment Management and contribute to the success of the entire enterprise.

Essential Job Functions, Duties & Responsibilities:

(55%) Intercollegiate Athletics Certification and Compliance

• Accurately conduct recurring, independent, academic eligibility reviews and certifications for Intercollegiate Athletics at the University of Minnesota Duluth.
• Review student-athlete academic records; calculate GPA and academic progress credits, determine academic standing and continuing eligibility for all student-athletes in relation to correctly applying the appropriate University, NCAA, and member conference policy in collaboration with the Athletics Compliance Officer; validate regular certification reports prepared for the Registrar and Faculty Academic Representative.
• Monitor full-time enrollment for all student-athletes on an ongoing basis, including additions/changes/withdrawals to course schedule. Coordinate with the Athletic Compliance Officer to ensure that student-athlete academic schedules are maintained in accordance with university, NCAA and member conference regulations.
• Prepare, maintain, and communicate accurate institutional and student-athlete certification records and team rosters.
• Identify and alert the Registrar and the Athletic Compliance Officer of potential student-athlete eligibility issues.
• Investigate and implement best practices that support student-athlete compliance with University policies, NCAA, and member conferences.
• Participate in workshops and trainings that support the understanding of NCAA and member conference athletic eligibility rules and compliance.
  

(40%) Business & Systems Support

• Program/encode, test, and troubleshoot university curriculum changes and academic decisions into available information systems and student academic records.
• Provide regular maintenance and new developments of the University of Minnesota academic record using student information systems.
• Understand the relationships of student records related systems, including Oracle/Campus Solutions, curricular systems (Coursedog), transfer and degree audit systems (APAS), etc.
• Collaborate to build, maintain, update, and analyze systems and data reporting that contribute to student success, internal and external compliance, effective data analysis, reporting, and decision making related to degree audit, test credit, and transfer credit processes.
• Build, maintain, audit, and query academic records using complex information systems technology in collaboration with academic record experts
• Manage degree audit exception requests and the accuracy of degree audits.

(5%) Perform other duties as assigned

Qualifications

Required

• Bachelor’s degree plus at least 4 years of related professional work or a master’s degree plus at least 2 years or related professional work
  

Preferred

• Demonstrated analytical and problem-solving skills with the ability to apply rules to complex situations.
• Experience with complex information systems and demonstrated ability to use complex technologies for information management and decision making
• Knowledge of and experience with Google Suite educational tools or similar platforms
• Experience with NCAA eligibility rules and athletic compliance
• Demonstrated effectiveness in written communication
• Demonstrated ability to operate with a high level of independence, routinely making critical decisions and exercising sound judgment
• Demonstrated leadership in a setting of required collaboration and teamwork
• Knowledge of academic records, best practices in record management, and degree requirements
• Familiarity with Oracle’s Campus Solutions/PeopleSoft student administration, achieve degree audit and transfer credit systems, and other related system integrations are preferred.
• Demonstrated commitment to equal opportunity and ability to work with, engage and inspire others from different backgrounds and cultures

About the Department

The primary purpose of the Office of the Registrar (OTR) is to support the University’s values, mission and objectives by serving as the office of academic records and compliance for students, faculty, staff, alumni, and the public. The UMD Office of the Registrar’s mission is to make a positive difference in the lives of the UMD community. Major objectives include establishing and managing accurate and reliable academic records; providing efficient, knowledgeable and respectful delivery of services; developing solutions to academic challenges, and enforcing UMD’s academic records compliance obligations. The Office of the Registrar is committed to cultivating and sustaining an environment that is diverse, equitable, and inclusive. Fairness, honesty, accuracy, timeliness, and consistency are OTR team values that help support a high quality, comprehensive, and diverse educational environment for all people.

Benefits

Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Complete applications must include:

1. Letter of application/cover letter
2. Current resume/curriculum vitae
3. Finalists will need to provide contact information for three professional references

Review of completed applications will begin on 3/1/24. This position will remain open until filled.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university.A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

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