Athletic Bands Program Assistant (Educational Program Assistant 1)

EXPIRED

JOB SUMMARY

The Athletic Bands Program Assistant provides administrative support to the band directors and membership in all aspects of the Marching and Pep Band Program. The Program Assistant secures all basic needs for the band (transportation, food, equipment, etc.), maintains records of purchases, equipment, historical documents, and rosters, and submits work orders related to Athletic Bands facilities and rehearsal spaces. The Program Assistant supervises all student workers and administrative volunteers who support the band and the band directors. The Program Assistant also interacts with and handles inquiries from departments across campus, potential members, parents, alumni, community members, and other supporters. The Program Assistant may be asked to assist with maintaining, driving, and submitting timely repair requests for vehicles used by the Athletic Bands (e.g., department van, box truck, etc.).

DUTIES AND RESPONSIBILITIES

The following duties comprise the responsibilities of this position:

• Manage daily workflow within an active office environment: supervise student staff and volunteers; respond to questions and requests for information.
• Consulting and Advising Membership: Work with student leaders and service organizations to execute events/projects.
• Event Planning: Plan and execute alumni events. (i.e., Homecoming activities, Alumni Mentorship/Networking Program, Social Events, Pep Band Events) and Yearly Band Events (i.e., Giving Day, Brass Cleaning, Senior Send-off, Summer Camps/Open House, Convocation).
• Coordinates travel itineraries and makes travel arrangements including air reservations, hotel reservations, car/bus rentals, etc.
• Facilitates routine office supply purchases through the University procurement system and processes allowable purchases with the University ProCard, in compliance with the School and University policies and procedures.  
• Inventory: distribution, maintenance, and transportation of instruments; maintain music library and oversee music distribution; coordinate distribution of uniforms; maintain records of other equipment.
• Attendance: receives, processes, and communicates student rehearsal and performance conflicts.
• Scheduling: maintain meetings calendar and assist in the development of performance and rehearsal schedules.
• Maintain historical and financial records.

JOB SUMMARY

The Athletic Bands Program Assistant provides administrative support to the band directors and membership in all aspects of the Marching and Pep Band Program. The Program Assistant secures all basic needs for the band (transportation, food, equipment, etc.), maintains records of purchases, equipment, historical documents, and rosters, and submits work orders related to Athletic Bands facilities and rehearsal spaces. The Program Assistant supervises all student workers and administrative volunteers who support the band and the band directors. The Program Assistant also interacts with and handles inquiries from departments across campus, potential members, parents, alumni, community members, and other supporters. The Program Assistant may be asked to assist with maintaining, driving, and submitting timely repair requests for vehicles used by the Athletic Bands (e.g., department van, box truck, etc.).

DUTIES AND RESPONSIBILITIES

The following duties comprise the responsibilities of this position:

• Manage daily workflow within an active office environment: supervise student staff and volunteers; respond to questions and requests for information.
• Consulting and Advising Membership: Work with student leaders and service organizations to execute events/projects.
• Event Planning: Plan and execute alumni events. (i.e., Homecoming activities, Alumni Mentorship/Networking Program, Social Events, Pep Band Events) and Yearly Band Events (i.e., Giving Day, Brass Cleaning, Senior Send-off, Summer Camps/Open House, Convocation).
• Coordinates travel itineraries and makes travel arrangements including air reservations, hotel reservations, car/bus rentals, etc.
• Facilitates routine office supply purchases through the University procurement system and processes allowable purchases with the University ProCard, in compliance with the School and University policies and procedures.  
• Inventory: distribution, maintenance, and transportation of instruments; maintain music library and oversee music distribution; coordinate distribution of uniforms; maintain records of other equipment.
• Attendance: receives, processes, and communicates student rehearsal and performance conflicts.
• Scheduling: maintain meetings calendar and assist in the development of performance and rehearsal schedules.
• Maintain historical and financial records.
• Performs related work as required.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in music, education, or a related field and up to one year of experience in a progressively responsible administrative support position. An equivalent combination of education and/or experience may be considered.
• Proficiency in Microsoft 365 applications.
• Exceptional communication skills and experience planning large events effectively.

PREFERRED QUALIFICATIONS

• Two to three years of experience in a progressively responsible administrative support position.
• Conferred Bachelor’s degree in music, education, or related field OR experience as a music/band teacher or related field with a demonstrated ability to collaborate with faculty, staff, and students.
• Experience with procurement and/or budget platforms.
• Demonstrated knowledge of and/or experience working with instrumental ensembles.

APPOINTMENT TERMS

This position requires a state issued driver’s license to drive department vehicle(s) and the ability to work nights and weekends to assist or act as a staff representative at various band events and performances. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #497899 to upload a  resume, cover letter,  and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on November 7, 2023. 

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default....

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce.  The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner.  This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all.  We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same.  All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 The University of Connecticut is an AA/EEO Employer.