Athletic Certification Officer - 59166

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Payroll Title :  REGISTRAR SPEC 3

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Job Posting Details | | |

Payroll Title :  REGISTRAR SPEC 3

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Job Code :  6156

Job Open Date: 9/20/23

Application Review Begins : 10/5/23

Department Code (Name): REGT, Registrar

Percentage of Time :  100

Union Code (Name):  99-Non-represented

Employee Class (Appointment Type):  Career

FLSA Status : Exempt

Classified Indicator Description (Personnel Program):  PSS

Salary Grade :  20

Hiring/Budgeted Salary or Hourly Range: $61,700 - $67,870/yr.

Full Salary Range : $61,700 - $108,100/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location :  1101 SAASB

Working Days and Hours: Monday-Friday, 8am-5pm

Benefits Eligibility: Full Benefits,

Type of Remote or Hybrid Work Arrangement if applicable : Hybrid

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Profile :

The Office of the Registrar establishes and maintains the academic records of the university and provides students with the enrollment services necessary to attain their educational goals. We support the mission of the university by providing accurate, responsive, and respectful service through the continual development of our staff, policies, procedures, and technology. We promote an atmosphere of open communication and mutual support where effort, creativity, and growth are encouraged and acknowledged.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

The Athletic Certification Officer reports to the Assistant Registrar for Academic Services, and is responsible for one of the most sensitive functions of the Office of the Registrar. Determines student-athlete academic eligibility to compete in Intercollegiate Athletics (ICA), according to the rules and regulations of the NCAA Division I and UCSB Academic Senate. Evaluates, monitors, and tracks student-athlete academic eligibility each quarter to ensure progress towards degree and compliance rules are met.

Required Qualifications

Bachelor's degree or equivalent combination of knowledge and experience.

Experience in handling sensitive student records.

Working knowledge of policies, regulations, and practices with student record services.

Preferred Qualifications

Previous experience certifying or advising student athletes per NCAA regulations.

Previous experience tracking students’ progress-to-degree.

Working Knowledge of UCSB advising tools and software, such as AAA, degree audit, STAR, and/or SREG.

Special Conditions of Employment

Satisfactory conviction history background check

UCSB is a Tobacco-Free environment 

Job Functions/Percentage of Time/Duties

95% - Athletic Certification

Overview: Monitors and certifies student-athlete quarterly and cumulative academic eligibility to ensure compliance with NCAA Division I rules and regulations in conjunction with UCSB progress towards degree standards and minimum progress requirements. Exercises a high level of autonomy in determining the proper application of NCAA and Academic Senate regulations. Ongoing Eligibility Establishes and maintains an academic history record for each student-athlete to track progress in relation to NCAA eligibility standards. Processes NCAA transfer history reports. Notifies Athletic Director, ICA staff, academic advising staff, and student-athletes when ineligible for participation due to deficiencies in academic standing or continuous progress reasons; makes recommendations for resolution when appropriate. Monitors changes to student athlete status including withdrawal, drops, and other changes that may impact certification of eligibility. Liaises with various units on campus regarding academic policies and procedures. Compiles and analyzes data for eligibility reporting/rosters and prepares reports. Reporting to NCAA Compiles and updates data in the NCAA APP portal related to academic eligibility and certification for annual academic progress rate submission. Regulations and Policy Keeps abreast of changes in NCAA, Conference, UCSB curriculum, transfer articulation policies, articulated courses, and regulations. Updates and implements athletic certification procedures for ICA. Coordinates directly with NCAA Compliance Office to resolve issues regarding best practice, and the application of NCAA regulations. Documentation Develops and implements systematic procedures for documenting and maintaining records related to athletic eligibility certification. Initial Eligibility Evaluates transfer student-athletes for academic eligibility, including prospective student-athletes prior to enrollment at UCSB. Analyzes college transcripts and transfer coursework to determine equivalency in relation to UCSB courses and college requirements, working directly with the Office of Admissions and the college Deans' Offices.

5% - Other Duties as Assigned

Occasional travel to workshops and conferences. Assists with other office functions as assigned.

 

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments.* 

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). 

Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information

University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/V...

August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement) https://www.cdph.ca.gov/Programs/CID/...

*   Note: UC will be updating the COVID-19 vaccination policy to systemwide opt-out program (May 25, 2023) https://ucnet.universityofcalifornia....

** Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status

If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

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