Athletic Compliance Coordinator (Internal Employment Opportunity)

Position Details

Position Information

Department

Office of the Registrar (XUS)

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Position Details

Position Information

Department

Office of the Registrar (XUS)

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Position Title

Officer-Compliance

Job Title

Athletic Compliance Coordinator (Internal Employment Opportunity)

Appointment Type

Professional Faculty

Job Location

Corvallis

Benefits Eligible

Full-Time, benefits eligible

Remote or Hybrid option?

Yes

Job Summary

This is an Internal Employment Opportunity.

The Office of the Registrar is seeking an Athletic Compliance Coordinator. This is a full-time (1.00

FTE

), 12-month, professional faculty position.

The Office of the Registrar is an Oregon State University mission-critical unit. We serve as an innovative partner, providing a clear path for student success. Institutional integrity is ensured through our strict adherence to confidentiality. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. We are able to provide continual outstanding service because of our commitments to excellence, equity, collaboration, and innovation. The Office of the Registrar is dedicated to providing a welcoming and inclusive work environment, in which each individual is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.

The Athletic Compliance Coordinator position in the Office of the Registrar is a member of the Compliance Team and reports to the Assistant Registrar – Scheduling & Athletic Compliance. This position is responsible for the coordination of all aspects of initial, transfer and continuing academic eligibility certification, including working with the Directors and Academic Counselors in Academics for Student Athletes, Athletic Compliance and the Offices of Admissions and Financial Aid.

The Athletic Compliance Coordinator serves as the athletic certifying officer and is responsible for ensuring compliance and implementation of academic regulations put forth by the National Collegiate Athletic Association (

NCAA

) and the Pacific 12 Conference (

PAC

-12). Collaboration and communication are important aspects of this position to build and maintain strong partnerships across the institution. Success in this position includes attention to detail and the ability to pivot quickly within an ever-changing environment; comfort with ambiguity and flexibility are also important.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS

:

•

Top 1.4% university in the world

•

More research funding than all public universities in Oregon combined

•

1 of 3 land, sea, space and sun grant universities in the U.S.

•

2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•

7 cultural resource centers that offer education, celebration and belonging for everyone

•

100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•

35k+ students including more than 2.3k international students and 10k students of color

•

217k+ alumni worldwide

•

For more interesting facts about

OSU

visit: https://oregonstate.edu/about...

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the

OSU

Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

•

Medical, Dental, Vision and Basic Life.

OSU

pays 95% of premiums for you and your eligible dependents.

•

Free confidential mental health and emotional support services, and counseling resources.

•

Retirement savings paid by the university.

•

A generous paid leave package, including holidays, vacation and sick leave.

•

Tuition reduction benefits for you or your qualifying dependents at

OSU

or the additional six Oregon Public Universities.

•

Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•

Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current

OSU

employees can use the Benefits Calculator to learn more about the full value of the benefits provided at

OSU

.

Key Responsibilities

70%

MONITORING

AND

CERTIFICATION

OF

STUDENT

-

ATHLETE

ACADEMIC

ELIGIBILITY

Develop and maintain data systems to monitor and certify student-athlete academic eligibility (initial, transfer, continuing).

Complete independent quarterly assessment of student-athletes’ progress and percentage-towards-degree, per

NCAA

academic regulations. Collaborate with Academics for Student Athlete Academic Counselors to compare independent assessment of student-athlete eligibility benchmarks and calculations.

Track, evaluate and monitor continuing student-athlete eligibility, including full-time status, degree applicability, progress-toward-degree, and percentage-towards-degree.

Build and maintain accurate student-athlete certification cohorts.

Ensure accurate record keeping of academic eligibility data, including transfer and end of term certification data.

Manage all aspects of the transfer and continuing eligibility certification processes.

Perform percentage-towards-degree projections for prospective transfer student-athletes.

Continually assess monitoring and certification practices for potential unidentified barriers which disproportionately affect student-athletes of color or historically underrepresented and underserved populations.

20%

COLLABORATION

AND

REPORTING

Assist Oregon State University and the

NCAA

Athletics Compliance Office by ensuring compliance with all University,

PAC

-12 and

NCAA

policies and regulations.

Collaborate with the Athletics Compliance Office to obtain, enter, and submit accurate data to the

APR

and

GSR

data reporting systems.

Maintain timely and accurate systems for completing mandated forms, reports, assessments, and audits as required by various agencies (

NCAA

, etc.).

Respond to data queries from Athletics Compliance and the

NCAA

.

Work collaboratively with

OSU

Academic Advisors to ensure accuracy of student-athlete progress-towards-degree data, which is utilized in certification.

Respond to inquiries from

ASA

, Athletic Compliance, and various campus partners.

Attend regularly scheduled meetings with representatives from Academics for Student-Athletes, Athletic Compliance, and the Office of the Registrar. Collaborate as an active listener and participant, engaging in dialog which enhances cultural competency, respect, and advocates for equitable eligibility practices among the student-athlete population.

Respond to questions and requests for information from the Associate Provost and University Registrar, Deputy Registrar/Associate Registrar-Compliance and Assistant Registrar, Scheduling & Athletic Compliance.

5%

STAFF

DEVELOPMENT

Attend regular team and Office meetings. Actively participate in all Office discussions, workshops, and retreats. Participate in university or professional organization staff development activities or conferences.

5%

OTHER

DUTIES

AS

ASSIGNED

Assist with annual commencement related activities and ceremony, as required.

Attendance and engagement with

OSU

-related committees and work groups.

On occasion, assist other units within the Office of the Registrar with university programs and activities.

What You Will Need

Bachelor’s Degree.

Experience managing compliance or regulatory functions such as athletics certification/compliance, veteran’s benefits certification, degree clearance, accounting/auditing, banking or hospital regulations, or similar type work.

A demonstrated ability to produce accurate work efficiently in a high-volume environment.

Ability to analyze complex issues and situations through many lenses, including an equity lens, identify alternative solutions, forecast consequences and disparate impacts across student populations, and recommend an effective course of action.

Effective written and verbal communication skills, including the ability to communicate inclusively with diverse audiences including administrative management and academic constituencies.

Experience with Microsoft Excel, Word, and other Office software.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

Master’s Degree.

Experience working in, or collaborating closely with, a Registrar’s Office at an institution of higher education.

Experience with a student information system (e.g., Banner, Colleague, Jenzebar) and/or a degree audit system (e.g., Degree Works, uAchieve,

DARS

).

Demonstrated familiarity and experience with

NCAA

Division I academic eligibility rules and regulations.

Experience working within a

NCAA

Division I Athletics Department, an Academic for Student-Athletes Department, or as an athletic certifying officer.

Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace.

Working Conditions / Work Schedule

Typical office environment, 8 AM – 5 PM, Monday through Friday schedule. Up to 2 days remote possible after successful onboarding (estimated at 3 months), in alignment with OSU’s Flexible Work Arrangement Agreement .

Pay Method

Salary

Pay Period

1st through the last day of the month

Pay Date

Last working day of the month

Recommended Full-Time Salary Range

$51,072 - $86,904

Link to Position Description

https://jobs.oregonstate.edu/...

Posting Detail Information

| Posting Number | P08664UF | | Number of Vacancies | 1 | | Anticipated Appointment Begin Date | 12/16/2024 | | Anticipated Appointment End Date | | | Posting Date | 11/18/2024 | | Full Consideration Date | | | Closing Date | 11/25/2024 | | Indicate how you intend to recruit for this search | Competitive / Internal | | Special Instructions to Applicants |
This is an Internal Employment Opportunity.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Sarah Moreno
sarah.moreno@oregonstate.edu
541-737-0603

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range is typically at the lower end of the range and will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstat.... |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Internal employment opportunities are filled from within the institution by candidates who are current, or recent, members of the OSU Community. Please indicate how you meet this criterion. See: http://hr.oregonstate.edu/jobs/oeshtx... for details.

(Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter

Optional Documents 1. VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)

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