Athletic Director

EXPIRED

Description

Grays Harbor College is now accepting applications for an Athletic Director. This position is responsible for the overall planning, direction, organization and operation of the Athletic Department and the Brewster Athletic Building. This position is an instrumental part in advancing the mission, vision, values, and priorities of the college and the Northwest Athletic Conference (NWAC). The position includes supervision of coaches, part-time and full-time classified staff, and student workers. It represents the college in the community to negotiate, establish, and maintain effective working relationships and contracts with regional, state and local agencies. The director provides leadership for the fiscal planning and budget administration to accomplish goals within established budget processes for the programs within the department; and responsibility for working with the Choker Booster Club to lead fundraising efforts for programs. The director complies with all federal (Title IX), state, college and NWAC regulations, policies and codes.

Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 15.34 hours of vacation leave per month, 8 hours of sick leave per month and 4 personal leave days a year. Washington state also observes 11 paid holidays per year.

About the College.
Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington. Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks. Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities. For more information about working for the college and living in Grays Harbor visit https://www.ghc.edu/hr

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

Essential Duties and Responsibilities

Responsibilities as Related to NWAC:
At the Conference Level

• Ensure compliance with the Code Book by all athletic programs.

Description

Grays Harbor College is now accepting applications for an Athletic Director. This position is responsible for the overall planning, direction, organization and operation of the Athletic Department and the Brewster Athletic Building. This position is an instrumental part in advancing the mission, vision, values, and priorities of the college and the Northwest Athletic Conference (NWAC). The position includes supervision of coaches, part-time and full-time classified staff, and student workers. It represents the college in the community to negotiate, establish, and maintain effective working relationships and contracts with regional, state and local agencies. The director provides leadership for the fiscal planning and budget administration to accomplish goals within established budget processes for the programs within the department; and responsibility for working with the Choker Booster Club to lead fundraising efforts for programs. The director complies with all federal (Title IX), state, college and NWAC regulations, policies and codes.

Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 15.34 hours of vacation leave per month, 8 hours of sick leave per month and 4 personal leave days a year. Washington state also observes 11 paid holidays per year.

About the College.
Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington. Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks. Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities. For more information about working for the college and living in Grays Harbor visit https://www.ghc.edu/hr

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

Essential Duties and Responsibilities

Responsibilities as Related to NWAC:
At the Conference Level

• Ensure compliance with the Code Book by all athletic programs.
• Prepare eligibility at appropriate times.
• Ensure compliance with NWAC due dates for rosters, schedules, photos, statistics and etc.
• Prepare revenue/expense sheets for any NWAC Championship or All-Star contests hosted by your institution and ensure remuneration to the NWAC office as appropriate.
• Prepare accurate grant-in-aid audit for NWAC office at the end of each school year.
• Ensure proper coaching certification by all coaches and track/update appropriate clinics, conferences, seminars etc.
• Manage the letter-of-intent process.
• Serve on sports committees when appointed.

At the Regional Level

• Keep the Executive Director apprised of situations specifically affecting your institution regarding the possible addition or deletion of any athletic team/sport.
• Attend regional commissioners’ meetings, as appropriate, or if not assigned as the commissioner from your institution, assist the appointed commissioners from your institution.

At the Institutional Level

• Administer NWAC Code Book test and sport specific tests to all of your coaches.
• Ensure that season sport schedules are prepared according to appropriate guidelines.
• Ensure proper home game management.
• Make determinations/approvals regarding any changes of approved game schedules.
• Provide proper and timely dissemination of all NWAC information to commissioners, coaches, and student-athletes where appropriate.
• Ensure proper management of all internal and external athletic funding.

GHC Specific Duties:

• Direct, mentor, and supervise the administration of the men's and women's athletic programs and provide oversight of all administrative, compliance, operational, and business functions in accordance with the college's institutional policies and procedures, and the Northwest Athletic Conference (NWAC) requirements.
• Manage and coordinate usage of Brewster Athletic Building for team practices and events, as well as outside usage, where applicable.
• Coordinate athletic games and practice schedules and secure officials for intercollegiate athletic contests. Ensure timely and accurate reporting of contest results, video uploads, team rosters, pictures, and schedules to NWAC, the college website, local newspapers and media sources.
• Maintain statistical and other records of the department for internal and external official use.
• Ensure game statistics are submitted to NWAC in a timely manner for each sport, including the monitoring of away game statistical accuracy.
• Lead, support, motivate, and host regular meetings with faculty, coaches (teaching and non-teaching), staff, students, and others that are associated with our instructional and student programs, revenue generation programs including sponsorships, camps, rentals, and fundraising and community engagement initiatives.
• Maintain active communication with the college community to promote the integration of athletics into the broader educational mission of the college.
• Coordinate events and schedules with the Student Life Intramurals Specialist.
• Be an active participant on the Student Services Leadership Team (SSALT).
• Develop and execute a fundraising plan in support of men's and women's athletics through coordination with the GHC Foundation executive team and designated foundation board members on special events and membership drives to cultivate and strategize solicitation of both annual and major gifts.
• Recruit, hire, train, supervise, and evaluate department and game management staff, coaches, athletic trainers, student employees, volunteers and other support staff.
• In collaboration with faculty, staff, and administration, develop a vision and plan for instructional and athletic facilities and the improvements that are needed.
• Ensure coaches communicate eligibility requirements including financial aid, budget, travel, and other applicable college policies and procedures to student-athletes.
• With minimal direction, advise and assist the vice president of student services on matters pertaining to the athletic department, including achieving the goals, metrics and objectives of the athletic program.
• Develop and provide all annual budget recommendations for Services and Activities (S&A) funds. Ensure strict compliance with all college and state concessions, cash handling, and related management regulations, policies and procedures.
• Manage budgets and provide accountability by consistently reviewing financial statements and approving department expenditures.
• Initiate and coordinate efforts to promote and market athletic programs on campus and with outside organizations and media. Work with the public relations when appropriate.
• Monitor academic and provide the appropriate support for students who do not meet eligibility standards.
• Create, revise, update, and disseminate an athletic student-athlete handbook.
• Ensure Office of Civil Rights and Title IX compliance for the Athletic Department.
• Perform other duties as assigned or delegated by the vice president for student services.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required

• Bachelor's degree in psychology, social work, education, business, organizational leadership, public administration, healthcare administration, or related field.
• Two years' experience working in higher education athletics administration or K-12 athletics administration, or closely related field.
• At least 1 year of experience as a college coach.
• Demonstrated skills in fiscal management.
• Demonstrated leadership and/or supervisory experience.
• Demonstrated fundraising experience.
• Experience working with college eligible students of all ages from academically, culturally, and socio-economically diverse backgrounds.

Desired

• A master's degree in psychology, social work, education, business, organizational leadership, public administration, healthcare administration, or related field.
• Three years of leadership and supervisory experience as a college athletic director
• Experience with data tracking, analysis and reporting.
• Familiarity with integrating online and web-based tools, and student management systems to support academic advising and student success initiatives.
• Ability to communicate in languages in addition to English.

Supplemental Information

In addition to the GHC online Application you will need to submit the following materials. Incomplete applications will not be accepted or considered.

• Letter of application addressing your qualifications for the position.
• Resume
• Contact information for 3 professional references.
• Transcripts of all college work completed. Unofficial copies are acceptable, official copies will be required at time of hire. Background checks - Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.
  

Grays Harbor College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State’s Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

Title II/Section 504 – Colleen Meyers, Interim Executive Director of HR
Title IX Coordinator – Ashley Bowie-Gallegos, Dean of Student Services and Enrollment Management

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocr for the address and phone number of the office that serves your area, or call 1-800-421-3481.

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