Athletics Administration Coordinator (Graduate Assistant)

Position Details

Position Information

Position Title

Athletics Administration Coordinator (Graduate Assistant)

Academic Year

2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

Position Details

Position Information

Position Title

Athletics Administration Coordinator (Graduate Assistant)

Academic Year

2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Athletics Administration Coordinator (Graduate Assistant) works with the Athletic Director and the Athletics Senior Staff on a daily basis to manage the administrative affairs of the department. The Athletics Administration Coordinator supports both external and internal functions of the department. Internally this position supports financial services. The Athletics Administration Coordinator supports the day-to-day leadership of UIW’s Division I Athletic Department.  The Athletics Administration Coordinator (Graduate Assistant) reports to 

Essential Functions

• Support assigned areas of the Intercollegiate Athletic Programs, which includes serving as the department’s Senior Staff liaison.
• Support the Athletic Director/Senior Staff in development and implementation of a sustainable Division I Athletic Department model.
• Assist the Athletic Director/Senior Staff in establishing overall athletics goals, objectives, and strategies; develop and implement programs and activities to accomplish goals while improving the image of the University.
• Responsible for supporting the Athletic Director’s efforts in building trust and establishing meaningful relationships with all internal and external partners.
• Plans, coordinates, and ensures the Athletic Director’s schedule is followed and respected; provides “gatekeeper” and “gateway” role, creating positive situations for direct access to the AD’s calendar.
• Examines, arranges, and follows up on issues and concerns addressed to the Athletic Director, including those of a sensitive or confidential nature.
• Provide excellent communication between the Athletic Director’s office and campus community; demonstrates leadership to maintains reliability, trust and support with all constituents.
• Deals with matters expeditiously, proactively, and follows-through on projects to successful completion, and within needed time constraints.
• Ensure compliance with institutional, NCAA, and conference regulations.
• Perform other duties as required

Qualifications

| Knowledge Skills and Abilities |
- Excellent written, verbal and interpersonal communication skills. - Personal computer applications, including proficiency in MS Office Suite. - Ability to provide leadership and direction. - Ability to effectively and creatively manage complex issues, develop, analyze and monitor budgets. - Self-motivated. - Ability to interact with individuals at all levels in the department, the University and the University community. - Energetic self-starter who exercises sound judgment. - Ability to work effectively with individuals from diverse communities and cultures. - Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

| | Required Education |
Current UIW Graduate Student. | | Required Work Experience |
At least 1 year experience in intercollegiate athletics (student-athlete experience acceptable). | | Preferred Qualifications |
None. | | Required Certifications, Licenses or Registrations |
Valid Texas driver’s license with the ability to be insured through UIW’s vehicle insurance carrier | | Work Hours |
Must be willing to work nights, weekends and holidays. | | Physical Demands |
Ability to lift equipment, tools and/or materials weighing up to 25 pounds waist high |

Posting Details

Posting Details

| Posting Number | STU1577PO | | Number of Vacancies | 1 | | Job Type | Full Time | | Job Category | Students | | Desired Start Date | | | Multi-Hire Pool | No | | Position End Date (if temporary) | | | Reports to | Athletic Director | | Salary | Stipend + Tuition Waiver | | Open Date | 05/06/2026 | | Close Date | | | Open Until Filled | Yes | | Special Instructions to Applicant |
None. | | EOE |
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). |

Applicant Documents

Required Documents 1. Resume 2. Cover Letter/Letter of Application 3. Student Class Schedule

Optional Documents 1. Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a UIW Graduate student?

   • Yes
   • No
   • Applied - Awaiting Acceptance

2. * Please describe your experience in intercollegiate athletics and/or customer service.

(Open Ended Question)

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