Athletics Administrative Coordinator

EXPIRED

Type: Full-Time
Posted: 07/17/2024
Application Due: Open Until Filled
Category: Athletics - Athletic Administration

GENERAL SUMMARY:

The Athletics Administrative Coordinator is a highly organized, proactive, and detail-oriented individual who provides essential support to the Athletic Department. This role is integral to the effective functioning of the department and involves a wide range of administrative, clerical, and project-based tasks. The Athletics Administrative Coordinator anticipates needs and coordinates matters related to the smooth operation of the Athletic Department. This position works closely with the Athletics Administrative Coordinator with minimal daily supervision, offering key administrative assistance and support for project management within the department

DUTIES AND RESPONSIBILITIES :

• Provide administrative and clerical support to the Athletic Director and the Athletic Administration.
• Manage and organize the Director of Athletics’ schedule, including appointments, meetings, and travel arrangements.
• Support logistical coordination for department projects, including scheduling appointments and meetings, reserving rooms, and resolving scheduling conflicts.
• Arrange and prepare for meetings, distribute necessary meeting materials, maintain minutes of meetings for the Director of Athletics, and keep track of action items.
• Handle correspondence, including emails, phone calls, and mail, ensuring timely and accurate responses.
• Coordinate and create correspondence, draft letters and communications for a broad range of audiences, and assist with follow-up communications for the Director of Athletics.

Type: Full-Time
Posted: 07/17/2024
Application Due: Open Until Filled
Category: Athletics - Athletic Administration

GENERAL SUMMARY:

The Athletics Administrative Coordinator is a highly organized, proactive, and detail-oriented individual who provides essential support to the Athletic Department. This role is integral to the effective functioning of the department and involves a wide range of administrative, clerical, and project-based tasks. The Athletics Administrative Coordinator anticipates needs and coordinates matters related to the smooth operation of the Athletic Department. This position works closely with the Athletics Administrative Coordinator with minimal daily supervision, offering key administrative assistance and support for project management within the department

DUTIES AND RESPONSIBILITIES :

• Provide administrative and clerical support to the Athletic Director and the Athletic Administration.
• Manage and organize the Director of Athletics’ schedule, including appointments, meetings, and travel arrangements.
• Support logistical coordination for department projects, including scheduling appointments and meetings, reserving rooms, and resolving scheduling conflicts.
• Arrange and prepare for meetings, distribute necessary meeting materials, maintain minutes of meetings for the Director of Athletics, and keep track of action items.
• Handle correspondence, including emails, phone calls, and mail, ensuring timely and accurate responses.
• Coordinate and create correspondence, draft letters and communications for a broad range of audiences, and assist with follow-up communications for the Director of Athletics.
• Create and maintain systems and routines for the effective running of the department including coordination of file sharing, file naming conventions, and necessary communication to the department.
• Maintain and update records, files, and databases related to the Athletic Program.
• Assist with coordinating and organizing athletic events, meetings, and functions (i.e. game day hospitality, guest lists, etc.)
• Prepare reports, presentations, and other documents as needed.
• Liaise with students, faculty, staff, and external stakeholders to facilitate communication and support for the Athletic Program.
• Complete tasks timely with work that is comprehensive, complete, and accurate.
• Communicates clearly, listens attentively, and seeks to understand others.
• Collaborates productively with colleagues of varying skills
• Adhere to all NCAA, SIAC, and EWU rules and regulations.
• Other administrative duties as assigned

QUALIFICATIONS :

REQUIRED: Bachelor’s Degree is required; Master’s Degree preferred.

2 to 5 years of experience in Division I or Division II compliance experience.

Strong working knowledge of NCAA rules, regulations, and guidelines.

The ability to apply and enforce excellent written and verbal communication skills. Demonstrated interpersonal and organizational skills. Demonstrated commitment to high professional ethical standards and an ability to establish a good rapport that includes effective working relationships with student-athletes, coaches, administrators, and staff. Excellent communication and interpersonal skills. Demonstrated ability to build relationships with students and colleagues across the campus.

Application Procedure:

Please submit a letter of application, curriculum vitae, unofficial transcripts, and three professional references (name and contact information) to careers@ewc.edu. The unofficial transcripts must be submitted before the issuance of the contract. To ensure priority consideration, the specified application materials must be received in PDF format by August 10, 2024. The screening will continue until the position is filled.

Edward Waters University values Diversity and is an Equal Opportunity Employer.

Apply on Institution's Website [](/myHigherEdJobs/Organizer/saveJob_action.cfm?JobCode=178855453) [](/search/sendJob.cfm?JobCode=178855453)

Related Searches:

• Athletics - Athletic Administration