Athletics and Veterans Certification Coordinator

EXPIRED

Advertising Summary:  The Athletics and Veterans Certifications Coordinator within the Office of Financial Aid and Scholarships plays a key role in supporting VCU students by managing athletic scholarships and Virginia Military Survivors and Dependents Education Program (VMSDEP) educational benefits for military-affiliated students. This position works closely with VCU Athletics, Military Student Services, and state agencies to manage awards, monitor eligibility, and ensure full compliance with relevant policies and regulations. The coordinator also oversees key processes, maintains accurate student records, supports reporting requirements, and works to improve operational efficiency within the department.

Unit:  Office of Strategic Enrollment Management

Department: Student Financial Services

Department Summary: The Athletics and Veterans Certifications Coordinator within the Office of Financial Aid and Scholarships plays a key role in supporting VCU students by managing athletic scholarships and Virginia Military Survivors and Dependents Education Program (VMSDEP) educational benefits for military-affiliated students. This position works closely with VCU Athletics, Military Student Services, and state agencies to manage awards, monitor eligibility, and ensure full compliance with relevant policies and regulations. The coordinator also oversees key processes, maintains accurate student records, supports reporting requirements, and works to improve operational efficiency within the department.

Core Responsibilities: 

NCAA/Athletic Financial Aid Grants:

• Calculate the cost of attendance for student athletes and process athletic grant-in-aid awards

• Review student financial aid packages to ensure federal, state, institutional, and NCAA regulations are in compliance

• Maintain squad lists and communicate eligibility changes to VCU Athletics 

• Support student-athlete aid hearings by serving as non-voting participant and notetaker

• Stay current on NCAA financial aid policies and maintain related procedures

Advertising Summary:  The Athletics and Veterans Certifications Coordinator within the Office of Financial Aid and Scholarships plays a key role in supporting VCU students by managing athletic scholarships and Virginia Military Survivors and Dependents Education Program (VMSDEP) educational benefits for military-affiliated students. This position works closely with VCU Athletics, Military Student Services, and state agencies to manage awards, monitor eligibility, and ensure full compliance with relevant policies and regulations. The coordinator also oversees key processes, maintains accurate student records, supports reporting requirements, and works to improve operational efficiency within the department.

Unit:  Office of Strategic Enrollment Management

Department: Student Financial Services

Department Summary: The Athletics and Veterans Certifications Coordinator within the Office of Financial Aid and Scholarships plays a key role in supporting VCU students by managing athletic scholarships and Virginia Military Survivors and Dependents Education Program (VMSDEP) educational benefits for military-affiliated students. This position works closely with VCU Athletics, Military Student Services, and state agencies to manage awards, monitor eligibility, and ensure full compliance with relevant policies and regulations. The coordinator also oversees key processes, maintains accurate student records, supports reporting requirements, and works to improve operational efficiency within the department.

Core Responsibilities: 

NCAA/Athletic Financial Aid Grants:

• Calculate the cost of attendance for student athletes and process athletic grant-in-aid awards

• Review student financial aid packages to ensure federal, state, institutional, and NCAA regulations are in compliance

• Maintain squad lists and communicate eligibility changes to VCU Athletics 

• Support student-athlete aid hearings by serving as non-voting participant and notetaker

• Stay current on NCAA financial aid policies and maintain related procedures

VMSDEP Program Administration:

• Serve as the primary contact for VMSDEP questions and communications

• Review and confirm benefit eligibility, calculate waiver amounts, and update records accordingly 

• Certify awards with state agencies, reconcile records, and support required state reporting

Departmental Reporting and Other Duties:

• Review key financial aid reports to identify errors or needed adjustments

• Assist with state reporting requirements and reconciliation efforts

• Resolve duplicative benefit issues and ensure proper updates to student records

• Participate in committees, workgroups, trainings, and audits as needed

• Work to maintain relationships with campus partners and key stakeholders

• Stay current on regulations and attend trainings and conferences as needed

Minimum Qualifications

• Bachelor’s degree from an accredited institution or equivalent combination of education, training, and experience

• Knowledge of federal, state, and institutional financial aid regulations

• Strong organizational, analytical, planning, and communication skills

• Experience working with NCAA and federal financial aid programs

• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications

• Master’s degree from an accredited institution

• Experience working with NCAA and federal financial aid programs

• Processing experience with Ellucian Banner Financial Aid, NCAA Compliance Assistant, and state financial aid reporting portals

Other Position Details : This position has on-campus responsibilities and expectations, and is eligible for a hybrid schedule consisting of 60% on-campus and 40% remote.

Salary Range:  Up to $54,806

Benefits : All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status:  Exempt

Hours per Week:  40

Restricted Position:  No

ORP Eligible:  No

Flexible Work Arrangement:  Hybrid

University Job Title:  35221N - Specialist SS 1

Position Closes: December 4th at 11:55PM

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