Athletics Annual Giving Coordinator

Forest Grove Campus - Forest Grove, OR 97116; Hillsboro Professional Campus - OR

Start Date   03/16/2026

End Date   04/03/2026

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Overview

Position Type

Non-Exempt

Category

View Full Description

Athletics Annual Giving Coordinator

Forest Grove Campus - Forest Grove, OR 97116; Hillsboro Professional Campus - OR

Start Date   03/16/2026

End Date   04/03/2026

Apply

Overview

Position Type

Non-Exempt

Category

Faculty and Staff

Apply

Description

As Pacific continues to evolve, we are excited to open applications for several newly created roles designed to drive our next chapter. We see you have talent and institutional knowledge, and we are committed to prioritizing our internal talent during this transition.

We invite you to bring your experience and passion for our mission to this new position. As someone who already understands our core values, we encourage you to review the position descriptions carefully and consider applying if your experience, skills, and technical qualifications align with the requirements of this position .

Why apply?

• Direct Impact: Play a foundational role in our reorganized team.

• Career Evolution: Leverage your existing Pacific expertise in a fresh context.

• Internal First: This recruitment phase is dedicated exclusively to our current employees,
  ensuring our talent has the first look at new paths.

 

Salary Range: $45,000 - $50,000

Reports to:  Director of Annual Giving

 

 

GENERAL DESCRIPTION OF POSITION:

Pacific University seeks a motivated and detail-oriented Athletics Annual Giving Coordinator to support the planning and execution of annual fundraising efforts benefiting Pacific Athletics. This entry-level role provides hands-on experience in donor engagement, digital fundraising, stewardship, and data-informed outreach strategies. The coordinator supports annual giving campaigns, giving days, donor call programs, and athletics-specific appeals and fundraising events, while also assisting with emerging technologies and AI-enabled tools designed to enhance donor engagement and participation. Working collaboratively with University Advancement and Athletics leadership, this role helps strengthen Boxer spirit and build a sustainable pipeline of athletics supporters. This is an excellent opportunity for an early-career professional seeking experience in higher education philanthropy, digital engagement strategy, and athletics fundraising.

 

 

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

Donor Retention & Growth

• Support implementation of strategies designed to increase athletics annual fund participation and improve donor retention year over year.
• Execute targeted renewal outreach to athletics donors, including segmented email, calls, fundraising events, and digital engagement efforts.
• Assist in identifying and engaging new athletics donors to expand the annual giving base.

Giving Day & Campaign Performance

• Coordinate athletics participation in university-wide giving days and annual campaigns, with a focus on increasing donor count and sport-specific engagement.
• Support execution of sport-specific appeals aligned with institutional fundraising goals.
• Track participation metrics and assist in reporting on campaign performance.

Engagement & Stewardship

• Collaborate with Athletics and Advancement to integrate donor cultivation and stewardship opportunities into athletic events.
• Support timely acknowledgment and recognition efforts to strengthen donor experience and retention.

Compliance & Collaboration

• Operate within NCAA guidelines and institutional compliance standards.
• Partner with Annual Giving, Alumni Engagement, and Athletics leadership to align outreach strategies and engagement efforts.

Annual Giving Support:

Digital & Direct Outreach

• Support execution of digital fundraising campaigns, including segmented email, social media, and AI-assisted outreach.
• Participate in call-down and texting initiatives to secure annual gifts and increase alumni and parent participation.
• Contribute to strategies that increase overall annual giving participation rates.

Data & Performance Tracking

• Maintain accurate donor records and contact reports in the CRM.
• Assist in tracking key performance indicators, including donor count, retention rate, participation rate, and campaign progress.
• Provide regular updates on outreach metrics and engagement results. Stewardship & Communications
• Draft and coordinate donor acknowledgments and annual giving communications.
• Support impact reporting and recognition efforts for athletics donors.

 

 

SECONDARY FUNCTIONS:

• Support the planning and execution of broader University Advancement fundraising campaigns and engagement initiatives as assigned.
• Assist in tracking campaign progress and compiling data to measure participation, retention, and overall effectiveness.
• Prepare summary reports and dashboards to support performance analysis and strategic decision-making.
• Provide responsive donor relations support by managing phone and email inquiries in a timely and professional manner.
• Assist with event logistics and donor engagement activities that support cultivation and stewardship goals.

 

 

JOB SCOPE:

This position operates with a moderate degree of independence within established University Advancement strategies and institutional policies. The coordinator executes assigned initiatives, manages defined outreach efforts, and exercises sound judgment in day-to-day decision-making. Complex or high-level strategic decisions are escalated to the supervisor as appropriate.

 

 

SUPERVISOR RESPONSIBILITY:

This position does not have formal supervisory responsibilities but may assist in coordinating student workers or volunteers during campaign or event activities.

Qualifications

REQUIRED EDUCATION AND/OR EXPERIENCE:

Bachelor’s degree or equivalent combination of education and experience. Prior experience in athletics, fundraising, marketing, or customer engagement is preferred but not required.

 

 

REQUIRED QUALIFICATIONS:

• Demonstrated interest in philanthropy, higher education advancement, or athletics fundraising.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail and the ability to manage multiple priorities.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with social media platforms.
• Comfort with technology and digital engagement tools; ability and willingness to learn fundraising CRM systems and AI-enabled outreach platforms.
• Ability to work effectively and professionally with students, faculty, staff, alumni, and external constituents.
• Ability to analyze basic data and track participation metrics to support fundraising performance goals.

 

 

PREFERRED QUALIFICATIONS:

• Experience participating in or working with intercollegiate athletics programs.
• Prior experience in fundraising, sales, alumni relations, or customer engagement.
• Familiarity with NCAA rules and compliance considerations.
• Experience with CRM or donor management systems (e.g., Blackbaud, Salesforce, Almabase).
• Demonstrated interest in collegiate athletics culture and student-athlete success.

 

 

WORKING CONDITIONS:

This position is primarily based on Pacific University’s Forest Grove campus and may require occasional travel to the Hillsboro campus or other locations as needed. The role operates in a professional office environment but requires regular attendance at athletic events, competitions, donor gatherings, fundraising events, and stewardship activities. Evening and weekend work is required, particularly during athletic seasons, giving days, and peak campaign periods.

 

 

WORK ENVIRONMENT:

This position operates within a collaborative, fast-paced University Advancement environment that emphasizes performance, accountability, and donor-centered engagement. The Athletics Annual Giving Coordinator is expected to demonstrate professionalism, responsiveness, and sound judgment in all interactions with donors, alumni, student-athletes, coaches, and campus partners. The role requires flexibility, initiative, and the ability to adapt to changing priorities, particularly during athletic seasons and campaign cycles. A high level of integrity, discretion, and commitment to NCAA compliance and institutional policies is expected. Success in this position requires a team-oriented mindset, comfort engaging with diverse stakeholders, and enthusiasm for supporting Pacific University’s mission and the success of its student-athletes.

 

 

HYBRID/REMOTE WORK ELIGIBILITY:

▪ Hybrid

Schedule Expectations:

• Regular evening and/or weekend responsibilities

Travel Requirements: 

• Some travel required

 

 

PHYSICAL REQUIREMENTS:

• Primarily sedentary work, involving extended periods of sitting and computer use.
• Occasional medium work, including lifting or moving objects up to 50 pounds (e.g., event materials, signage, or equipment).
• Ability to walk, stand, climb stairs, and move between campus facilities and athletic venues.
• Visual acuity sufficient to review written materials, electronic data, and digital communications.

 

 

APPLICATION INFORMATION
Please submit application materials electronically through PayCom, our Human Resources Information System. Applications must include a cover letter addressing relevant experience, a Resume , and contact information for three professional references.

 

 

EQUAL OPPORTUNITY EMPLOYMENT

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.

 

NOTICE OF NONDISCRIMINATION POLICY

Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at provost@pacificu.edu.

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