Athletics: Assistant Football Coach (Graduate Assistant)

Position Description

Assistant Football Coach

(Graduate Coaching Assistant)

APPLICATION PROCESS AND HIRING TIMELINE INFORMATION

To apply for this position, you should submit:

1. KWU Employment Application
   
2. Cover letter
   
3. Resume/curriculum vitae,
   
4. Three references
   
5. Please email your application materials to hr@kwu.edu.
   

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Position Description

Assistant Football Coach

(Graduate Coaching Assistant)

APPLICATION PROCESS AND HIRING TIMELINE INFORMATION

Apply Now

To apply for this position, you should submit:

1. KWU Employment Application
   
2. Cover letter
   
3. Resume/curriculum vitae,
   
4. Three references
   
5. Please email your application materials to hr@kwu.edu.
   

The timeline for filling this position is:
• Applications will be taken until the position is filled.
•
•

Interviews will begin when qualified applicants are identified and continue until a hiring decision is made.
The position starts July 8, 2024.

KWU is an Equal Opportunity Employer and encourages diversity in employment. We will check references of
past employers and personal references. We will acknowledge receipt of your application as soon as we receive it.

ADMINISTRATIVE INFORMATION

POSITION’S TITLE: Assistant Football Coach (Graduate Assistant) - Important note: This is a graduate assistant

position and only those seeking a graduate degree may apply or be hired.

POSITION’S OPERATING GROUP: Athletics
OPERATING GROUP RESPONSIBILITIES: Athletics is responsible for the operations of 25 athletics teams, meeting
the requirements of National Association of Intercollegiate Athletics (NAIA) and Kansas Collegiate Athletic
Conference (KCAC) regulations. The program recruits students to meet roster minimums; focuses on retention
by providing an outstanding student-athlete experience and counseling students appropriately on academic
and other issues; enhances the physical, mental and social development of the student-athletes through
rigorous practices, appropriate competition and off-field activities including community service; and provides
a connection point for the campus, alumni and Salina community to the university.

POSITION’S DEPARTMENT: Football
POSITION’S DEPARTMENT RESPONSIBILITIES: The football program is expected to recruit student-athletes that
can be successful academically, socially and athletically at Kansas Wesleyan University, meeting a minimum
roster size each year; instruct and prepare the student-athletes for competition in the KCAC; schedule and
coach intercollegiate football games and scrimmages, and junior varsity schedule; counsel the student-
athletes on academic, athletic and social issues; coordinate a team community service program; provide a
connection point for outreach to the campus, alumni and Salina community.

POSITION’S DIRECT SUPERVISOR: Head Football Coach

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Position Description – Assistant Football Coach, Graduate Assistant | Page 1

DATE POSITION LAST REVIEWED OR ANALYZED: January 2024, revised by Head Football Coach, and Human

Resources.

POSITION’S EMPLOYMENT STATUS: Part-Time, Staff, Exempt (Teaching Duties Exemption), Salaried
POSITION’S SALARY OR SALARY RANGE AND BENEFITS: See the Addendum which follows this job description.

POSITION INFORMATION

POSITION’S SUMMARY: The position is responsible for teaching/coaching football student-athletes. The position
will serve as a specific positions coach. The position will also have assigned recruiting and administrative
duties.

POSITION WORKS WITH: Primarily, the football coaching staff members and the football student-athletes with

secondary contact with other athletics staff members and admissions staff.

POSITION’S STAFF AUTHORITY: None
POSITION’S BUDGET AUTHORITY: None
POSITIONS PHYSICAL WORKING CONDITIONS: Office, weight room and outdoor practice and competition

facilities

POSITION’S UNUSUAL HAZARDS OR WORKING CONDITIONS: Position is required to work outdoors during both
hot and cold weather. Position is likely to encounter blood so training on blood borne pathogens is essential.

POSITION’S EQUIPMENT: University phone, laptop computer, coaching tools and apparel.
POSITION’S WORK SCHEDULE: Flexible part-time schedule (less than 30 hours per week), arranged around,
scheduled team practice and competition times, staff meetings, recruiting, and the GA’s class schedule.
POSITION’S TRAVEL REQUIREMENTS: Significant travel for recruiting, as well as with the team for road games.

POSITION DUTIES AND PERFORMANCE STANDARDS

POSITION’S ESSENTIAL DUTIES (95%):
•

Instruct, teach and coach student-athletes during practice and competition.
Conduct video analysis and instruction as a teaching and preparation tool.

Teaching/Coaching (40%)
•
•
• Direct the practice and preparation for a specific position.
• Work as a member of the offensive or defensive coaching staff to develop and implement a specific game

•
•

plan.
Provide input to the head coach and his staff on practice and/or game day strategy.
Play a major role (i.e., coordinator) in the preparation and game day coaching of the junior varsity
program.

• Recruiting (40%)

Identify and recruit potential team members to KWU, recording in FrontRush
In-person and phone/ technology-based recruiting.

•
•
• Develop a network of high school and college coaches that can assist in the recruiting process.

•

Positive, strong recruiting presence on social media.

• Retain current KWU students as team members.

• Administration (15%)

•

Coordinate an assigned administrative area such as video, team travel, equipment management or
operations management for football program.

• Assist with the operation of the athletics program by serving in an as-needed basis for key tasks, such as

game management, marketing or other duties as requested.

POSITION’S OTHER DUTIES (5%): This section lists the most important other (non-essential) results this position is
to achieve. Indicate the percentage of the position’s work time required for achieving these results.
• Develop a network of high school and/or college coaches that can assist in the recruiting process.
•

Performs other duties as assigned by the position’s supervisor.

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Position Description – Assistant Football Coach, Graduate Assistant | Page 2

POSITION’S PERFORMANCE STANDARDS: This section lists the specific performance measures and standards
(goals) upon which this position’s performance will be evaluated. Actual performance standards (goals) for each
performance measure will be set in consultation with the position holder.
•
Position Coaching – ranking in the top 3 of the KCAC in key statistical measures for that position.
• Recruiting – making the assigned number of recruiting contacts and recruiting the assigned number of

•

students for the following year.
Student-Athlete Welfare – TOTAL student-athlete development (academically, professionally, socially, and
athletically)

EDUCATION:
• MINIMUM REQUIRED: Bachelor’s degree with qualifications (i.e., minimum 3.00 GPA) for admission to the

POSITION QUALIFICATIONS

MBA program.
PREFERRED: None

•

CERTIFICATIONS/LICENSES:
• MINIMUM REQUIRED: First Aid/CPR certification (must be active within 60 days of employment); NAIA
Champions of Character Character-Driven Coaches online course (must be completed within 60 days of
employment); Valid driver’s license.
PREFERRED: None

•

WORK EXPERIENCE:
• MINIMUM REQUIRED: Playing or coaching college football experience.
•

PREFERRED: College football coaching experience. Experience in recruiting. Experience with NAIA football
programs.

KNOWLEDGE, SKILLS, ABILITIES, and ATTITUDES – KSAA’S:
• MINIMUM REQUIRED

Philosophical alignment with the mission and vision of Kansas Wesleyan University.

•
• Demonstrable teamwork and team building skills.
• Demonstrable priority setting and organizational skills.
PREFERRED
• None

•

NOTICE OF SPECIAL POSITION OR EMPLOYMENT REQUIREMENTS
1. THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHENSIVE LIST OF ALL DUTIES AND

RESULTS TO BE PERFORMED IN THIS JOB. DUTIES AND PERFORMANCE STANDARDS MAY BE ADDED,
SUBTRACTED, AND/OR CHANGED BY YOUR SUPERVISOR AT ANY TIME DUE TO CHANGES IN DEPARTMENT OR
UNIVERSITY REQUIREMENTS.

1. Unless exempt due to an employment contract signed by the President of the University, all employees of
   

Kansas Wesleyan are considered as an “at-will” employee.

1. All employees of Kansas Wesleyan University are considered to be “responsible employees” pertaining to Title
   IX regulations concerning both the prevention and reporting of sexual assault or harassment situations. As
   such, all employees must communicate with the Title IX Coordinator if they witness or hear about a sexual
   assault or harassment situation.

2. Kansas Wesleyan University is an equal opportunity employer and complies with EEOC and ADA employment
   requirements. It is and has been the policy of Kansas Wesleyan University to grant equal opportunity to all
   qualified persons without unlawful discrimination based on race, color, gender, age, national origin, ancestry,
   ethnicity, disability, sexual orientation, religion, or veteran status. In order to fulfill its mission as a United
   Methodist affiliated institution, preference in hiring shall be given to persons who can affirm the Institution’s
   mission.

3. All “offers of employment” are subject to a criminal background check prior to employment.

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Position Description – Assistant Football Coach, Graduate Assistant | Page 3

ADDENDUM TO THE
EMPLOYMENT OFFER LETTER (GRADUATE ASSISTANT)

1. The purpose of the Graduate Assistant Program is to employ qualified students in Kansas Wesleyan University’s
   (KWU) Master level programs in order to provide those students with relevant, real-life work experience as they
   pursue their Master’s degree. The Graduate Assistant Program funds one course per 8-week term during the
   fall and spring semesters (two eight-week terms each), and one course during the eight-week summer semester.
   The GA/student is responsible for progressing toward successful completion of the Master’s degree by being
   enrolled in one course during each eight-week each term.

2. However, if the Graduate Assistant is participating in a sport, the GA will not receive tuition remission until
   the semester following season of said sport. Example, sport season is active through partial/full semester
   (fall, spring, or summer), tuition remission will start the beginning of the next full semester.

3. To be and remain eligible for employment in the Graduate Assistant Program as a GA at KWU, the person must
   be enrolled in, and successfully completing a Master’s program at KWU. This addendum is not a contract. If you
   resign at any time within the 24-month time frame that is established to complete the MBA program,
   compensation will stop at date of resignation, and tuition remission benefits will stop at the end of current
   course section.

4. The GA will be required to accomplish the following with respect to his or her Master’s Program (Program) at

KWU:
1. Attend classes regularly, unless an “excused absence” is obtained in compliance with university standards;
2. Comport themselves in the Program and in their employment as a positive example to, and role model for,

undergraduate students, athletes, and activity participants;

1. Receive no final grade lower than a C in any course, remain in “good standing” at the university pursuant
   to its published policies, maintain at all times the required GPA for continuing graduate students at the
   university, and otherwise remain in compliance with all university requirements for graduation;

2. Be enrolled in one course during each eight-week term during the year.

3. No courses in the Program where a grade of C or better has been earned, may be retaken for a better grade;
   any course retaken pursuant to the appeals provisions of section 5 below will be at the sole cost and expense
   of the GA.

4. Receiving a final grade lower than a C in any course during the Program, will result in immediate notice of

dismissal as a GA by your department supervisor.

Within fifteen (15) days of receipt of such notice, the GA may submit a written appeal of the dismissal for
extenuating and extraordinary circumstances to their department supervisor who will consider the appeal and
communicate a decision regarding reinstatement, in writing to the GA and the Provost, within thirty (30) days
of their receipt of the appeal, subject to review by the Provost, as described below.

If a decision is made by the department supervisor to reinstate the GA in the GA Program, this decision will be
communicated to the Provost within the required thirty (30) day period. The Provost has the authority to
override the decision if they determine that the GA is not making satisfactory progress toward a Master’s Degree
or is not likely to succeed academically in completing the Program as required in this Addendum; any such
reversal by the Provost will be final and non-appealable, and will be communicated in writing to the GA within
fifteen (15) days of the Provost’s receipt of the department supervisor’s reinstatement decision. With the
written approval of the Provost, in their sole discretion, a GA may be dismissed from the Graduate Assistant
Program but still remain in the Program, at the GA’s own expense. GA’s will continue to be employed at KWU
pending the final disposition of any authorized appeal.

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Position Description – Assistant Football Coach, Graduate Assistant | Page 4

Time is of the essence of all matters in this section 5. Failure to act within a required time period will be
construed against the non-acting party and in favor of the party not required to act within that period.

1. The Graduate Assistant as a student employee:

2. Will reside in Salina while employed in the Graduate Assistant Program. The GA may reside either on or

off-campus.

1. All GA’s (domestic or international student) are required to carry qualifying medical insurance. If the GA
   does not have medical insurance, they are required to purchase this insurance through the university at the
   current rate of $2,940.00. This rate is current for the 2023-2024 academic year, August 1, 2023, through
   July 31, 2024. Since this is a mandatory fee student aid may be used to cover this expense (domestic GA
   students). This will change for the 2024-2025 academic year.

2. Will be provided with a job description and be expected to perform the duties and responsibilities as
   outlined in that job description, including additional duties and responsibilities as assigned by their
   department supervisor.

3. Will be assigned office space for the performance of their duties and responsibilities.

4. Will have at least two weeks of time-off annually and their department supervisor will determine and
   schedule time-off in accordance with university and GA needs. In addition, the summer can be a time for
   the GA to get a more substantial job in Salina, but the GA must plan to spend at least 20 hours each week
   working for the university. If the student does take an extended leave during the summer months, it must
   be approved by the GA’s department supervisor and the monthly stipend is suspended for that time period.
   The department supervisor is responsible for reporting that information to the CFO. It is preferred that the
   student remain in Salina and fulfill his or her obligations.

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Position Description – Assistant Football Coach, Graduate Assistant | Page 5

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