Athletics: Assistant Track and Field Coach / Admissions Counselor

Position Description
Assistant Coach for Track and Field

and

Admissions Counselor

APPLICATION PROCESS AND HIRING TIMELINE INFORMATION

To apply for this position, you should submit:

1. KWU Employment Application
   
2. Cover letter,
   
3. Resume/curriculum vitae,
   
4. Three references,
   
5. Desired salary (may be entered on application)
   
6. Please email your application materials to hr@kwu.edu.
   

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Position Description
Assistant Coach for Track and Field

and

Admissions Counselor

Apply Now

APPLICATION PROCESS AND HIRING TIMELINE INFORMATION

To apply for this position, you should submit:

1. KWU Employment Application
   
2. Cover letter,
   
3. Resume/curriculum vitae,
   
4. Three references,
   
5. Desired salary (may be entered on application)
   
6. Please email your application materials to hr@kwu.edu.
   

The timeline for filling this position is:
• Applications will be taken until position filled.
•
•

Interviews will begin when qualified applicants are identified and continue until a hiring decision is made.
The position starts as soon as possible.

KWU is an Equal Opportunity Employer and encourages diversity in employment. We will check references of
past employers and personal references. We will acknowledge receipt of your application as soon as we receive it.

ADMINISTRATIVE INFORMATION

POSITION’S TITLE: Assistant Coach – Track and Field (51%) and Admissions Counselor (49%)
POSITION’S MAJOR OFFICE: Athletics/Admissions
ATHLETIC OFFICE RESPONSIBILITIES: Athletics is responsible for operations of 25 athletics teams, meeting the
requirements of National Association of Intercollegiate Athletics (NAIA) and Kansas Collegiate Athletic Conference
(KCAC) regulations. The program recruits’ students to meet roster minimums; focuses on retention by providing an
outstanding student-athlete experience and counseling students appropriately on academic and other issues;
enhances the physical, mental and social development of the student-athletes through rigorous practices,
appropriate competition and off-field activities including community service; and provides a connection point for
the campus, alumni and Salina community to the university.
POSITION’S DEPARTMENT: Men’s & Women’s Cross Country and Track Field
POSITION’S DEPARTMENT RESPONSIBILITIES: The Cross Country and Track program is expected to recruit
student-athletes that can be successful academically, socially, and athletically at Kansas Wesleyan University,
meeting a minimum roster size of 50 active student-athletes and managers each year; instruct and prepare the
student-athletes for competition in the KCAC; coach intercollegiate track and field athletes, counsel the student-
athletes on academics, athletic and social issues.
POSITION: Admissions Counselor
POSITION’S GROUP: Advancement, Admissions, MARCOM GROUP’S

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Position Description – Assistant Coach for Track and Field and Admissions Counselor • Page 1

MAJOR RESPONSIBILITIES: The Advancement and Admissions Office advances the mission of Kansas Wesleyan
University through exceptional marketing and communications, student-centered recruiting, and donor-
centered fundraising activities.

POSITION’S DEPARTMENT: Admissions Department
ADMISSIONS OFFICE RESPONSIBILITIES: The purpose of the Admissions Department is to recruit, admit and enroll
prospective students to become members of the Kansas Wesleyan University community. The Department is
responsible for conducting all activities to accomplish enrollment goals set by the institution.

POSITION’S DIRECT SUPERVISOR: Head Cross Country & Track and Field Coach for Athletics Department and
Director of Graduate Admissions and Corporate Relations for Admissions Department
DATE POSITION LAST REVIEWED OR ANALYZED: August 2024, AD, Director of Graduate Admissions & Corporate
Relations and Human Resources.
POSITION’S EMPLOYMENT STATUS: Full-Time, Staff, Exempt/Salaried (teacher professional exemption), At-will
POSITION’S SALARY OR SALARY RANGE AND BENEFITS: Salary to be determined at hiring based on the applicant’s
qualifications and experience. Benefits are available for full-time employees.

POSITION INFORMATION

POSITION’S SUMMARY: Kansas Wesleyan University is seeking to fill the position(s) of Track & Field assistant
coach with emphasis on the sprints, jumps, or multi-events. Responsibilities include assisting with all aspects of the
Kansas Wesleyan track and field program under the direction of the head coach. Specific duties may include
directing practices, home meet preparation, travel, recruiting, mentoring student-athletes and overseeing weekly
study halls.

Assists the advancement and admissions offices in communications to recruits, parents, alumni and supporters of
the university via, campus tours, university events, phone calls and handwritten notes.

POSITION'S PHYSICAL WORKING CONDITIONS: Office, weight room and outdoor practice and competition
facilities.
POSITION’S UNUSUAL HAZARDS OR WORKING CONDITIONS: Position is required to work outdoors during both
hot and cold weather. Potential exposure to blood borne pathogens.
POSITION’S EQUIPMENT: University phone, laptop computer, coaching tools, and apparel.
POSITION’S WORK SCHEDULE: Flexible full-time schedule (normal office hours 8 am to 5 pm), arranged around
recruiting, scheduled team practice and competition times, and staff meetings.
POSITION’S TRAVEL REQUIREMENTS: Significant travel for recruiting, as well as with the team for road meets.

POSITION DUTIES AND PERFORMANCE STANDARDS

POSITION’S ESSENTIAL DUTIES:

Coaching/Teaching

Instruct, teach, and coach student-athletes during practice and competition.
Plan practice and/or competition day strategy for student-athletes in specific events.
Effectively use fiscal resources to coordinate team travel and recruiting.

•
•
•
• Oversee and manage study hall hours and participation.

Recruiting
•

Identify, evaluate, and recruit potential team members to KWU, recording transactions in FrontRush or
similar university provided recruiting software.

• Retain current KWU students as team members.

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Position Description – Assistant Coach for Track and Field and Admissions Counselor • Page 2

•
•

Ensure that the program meets the annual squad size number.
Ensure program recruiting activities adhere to University and NAIA Policies and Procedures

Assists the advancement and admissions offices

• Assists the advancement and admissions offices in communications to recruits, parents, alumni, and

supporters of the university via, campus tours, university events, phone calls and handwritten notes.

Positions Other Duties

• Develop a network of high school and/or college coaches that can assist in the recruiting process.
•

Perform other duties as assigned by the position’s supervisor.

POSITION’S PERFORMANCE MEASURES AND STANDARDS: This section lists the specific performance measures
and standards (goals) upon which this position’s performance will be evaluated. Actual performance standards
(goals) for each performance measure will be set in consultation with the position holder.

1. Recruiting – making the assigned number of recruiting contacts and recruiting the assigned number of
   

students for the following year.

1. Position Coaching – ranking in the top half of the KCAC in key statistical measures for that position.
   
2. Student-Athlete Welfare – developing a mentoring relationship with at least 20 members of the track &
   

field program.

POSITION DUTIES AND PERFORMANCE STANDARDS

EDUCATION:

• MINIMUM REQUIRED: Bachelor’s degree.
•

PREFERRED: None

CERTIFICATIONS/LICENSES:

• MINIMUM REQUIRED: First Aid/CPR certification (must be active within 60 days of employment); NAIA
Champions of Character Character-Driven Coaches online course and Blood Borne Pathogen online
training (both must be completed within 60 days of employment); Valid driver’s license.
PREFERRED: USATF and/or USTFCCCA Coaching Certifications

•

WORK EXPERIENCE:

• MINIMUM REQUIRED: Collegiate track and field/cross country experience or two years coaching college

track and field experience.
PREFERRED: Recruiting experience. Experience with NAIA track and field programs.

•

KNOWLEDGE, SKILLS, ABILITIES, and ATTITUDES – KSAA’S:

• MINIMUM REQUIRED

Philosophical alignment with the mission and vision of Kansas Wesleyan University.

•
• Demonstrable teamwork and team building skills.
• Demonstrable priority setting and organizational skills.
• Demonstrable recruitment skills
PREFERRED
• None

•

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Position Description – Assistant Coach for Track and Field and Admissions Counselor • Page 3

NOTICE OF SPECIAL POSITION OR EMPLOYMENT REQUIREMENTS

1. THIS JOB/POSITION DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHENSIVE LIST OF ALL
   

DUTIES AND RESULTS TO BE PERFORMED IN THIS POSITION. DUTIES AND PERFORMANCE STANDARDS MAY BE
ADDED, SUBTRACTED, AND/OR CHANGED BY YOUR SUPERVISOR AT ANY TIME DUE TO CHANGES IN
DEPARTMENT OR UNIVERSITY REQUIREMENTS.

1. Unless exempt due to an employment contract signed by the President of the University, all employees of
   

Kansas Wesleyan are to be considered as an “at-will” employee.

1. All employees of Kansas Wesleyan University are considered to be “responsible employees” pertaining to Title
   IX regulations concerning both the prevention and reporting of sexual assault or harassment situations. As
   such, all employees must communicate with the Title IX Coordinator if they witness or hear about a sexual
   assault or harassment situation.

Kansas Wesleyan University is an equal opportunity employer and complies with EEOC and ADA

employment requirements. It is and has been the policy of Kansas Wesleyan University to grant equal
opportunity to all qualified persons without unlawful discrimination based on race, color, gender, age,
national origin, ancestry, ethnicity, disability, sexual orientation, religion, or veteran status. In order to fulfill
its mission as a United Methodist affiliated institution, preference in hiring shall be given to persons who can
affirm the Institution’s mission.

1. All “offers of employment” are subject to a criminal background check prior to employment.
   
2. All items created by this position are the sole property of Kansas Wesleyan University.
   

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Position Description – Assistant Coach for Track and Field and Admissions Counselor • Page 4

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