Athletics Business Analyst

EXPIRED

Job Summary

Under the general supervision of the Assistant AD for Finance, the Athletics Business Analyst (ABA) is responsible for administering the financial activities of the assigned teams and/or administrative departments within the SJSU Intercollegiate Athletics program. The ABA is responsible for making purchasing decisions for assigned teams and/or departments with combined annual budgets from multiple sources, such as SSETF, Misc. Trust, camp funds and tower foundation accounts or any other athletic-related funding sources. The ABA works closely with coaches and/or managers within each assigned team and/or department to plan, execute and analyze annual operational and travel budgets from various sources. In addition, the ABA ensures the most timely and cost-effective travel and operating purchases are made for the designated areas.

Key Responsibilities

• Track and verify the accuracy of expenses, identify errors and work with the appropriate area (e.g. Procurement and Accounting) to resolve and correct erroneous charges by preparing expenditure transfers. Ensure travel purchase orders are within established amounts; adjust purchase order values as needed to align with actual expenses.
• Project annual team travel budgets, review actual monthly expenses against projections and update projections.
• Analyze and evaluate various funding sources (Tower funds). Work with Director to determine the best funding sources for meeting operational needs based on available and budgeted resources as well as appropriate use of funds considering Tower policy and procedure as well as NCAA regulations.
• Process and track incoming deposits (checks/ACH transfers) using Transact for game guarantees, ticket sales, camps, royalties, sponsorships and other incoming revenue for division.
• Stay current with overall division budget to analyze current policies and practices for division internal control.
• Provide division-wide training and support for new hire onboarding that relates to procurement processing and guidelines.
• Ensure designated teams/departments comply with established campus, CSU, and NCAA policies and procedures for competition, training and recruiting related travel requirements.
• Assist with all division-level, NCAA, and conference data collection needed for execution of annual mandated reporting requests and audits.
• Create and develop ad hoc reports as requested.

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Job Summary

Under the general supervision of the Assistant AD for Finance, the Athletics Business Analyst (ABA) is responsible for administering the financial activities of the assigned teams and/or administrative departments within the SJSU Intercollegiate Athletics program. The ABA is responsible for making purchasing decisions for assigned teams and/or departments with combined annual budgets from multiple sources, such as SSETF, Misc. Trust, camp funds and tower foundation accounts or any other athletic-related funding sources. The ABA works closely with coaches and/or managers within each assigned team and/or department to plan, execute and analyze annual operational and travel budgets from various sources. In addition, the ABA ensures the most timely and cost-effective travel and operating purchases are made for the designated areas.

Key Responsibilities

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• Track and verify the accuracy of expenses, identify errors and work with the appropriate area (e.g. Procurement and Accounting) to resolve and correct erroneous charges by preparing expenditure transfers. Ensure travel purchase orders are within established amounts; adjust purchase order values as needed to align with actual expenses.
• Project annual team travel budgets, review actual monthly expenses against projections and update projections.
• Analyze and evaluate various funding sources (Tower funds). Work with Director to determine the best funding sources for meeting operational needs based on available and budgeted resources as well as appropriate use of funds considering Tower policy and procedure as well as NCAA regulations.
• Process and track incoming deposits (checks/ACH transfers) using Transact for game guarantees, ticket sales, camps, royalties, sponsorships and other incoming revenue for division.
• Stay current with overall division budget to analyze current policies and practices for division internal control.
• Provide division-wide training and support for new hire onboarding that relates to procurement processing and guidelines.
• Ensure designated teams/departments comply with established campus, CSU, and NCAA policies and procedures for competition, training and recruiting related travel requirements.
• Assist with all division-level, NCAA, and conference data collection needed for execution of annual mandated reporting requests and audits.
• Create and develop ad hoc reports as requested.

Knowledge, Skills & Abilities

• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved
• Ability to communicate with constituents in a professional and respectful manner
• Demonstrated ability to maintain composure and professionalism under pressure
• Working knowledge of operational and fiscal analysis and techniques
• Expertise in investigating and analyzing problems with a broad administrative impact and implications; Ability to anticipate problems and address them proactively
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations
• Working knowledge of budget policies and procedures
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form
• Ability to organize and plan work and projects including handling multiple priorities
• Ability to make independent decisions and exercise sound judgment
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
• Ability to train others on new skills and procedures and provide work lead direction
• Ability to be available on-call after regular business hours, weekends, and/or holidays

Required Qualifications

• Bachelor's degree and/or equivalent training
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor's degree in business or public administration from an accredited 4-year college or university
• One or more years of experience preparing and/or administering budget projections and reconciling program revenues and expenses at a college or university
• Demonstrated understanding of NCAA policies and practices related to the financial administration of Division I Intercollegiate Athletics programs
• One or more years’ experience working in intercollegiate athletics at a four-year college or university
• Demonstrated understanding of the special situations and requirements that often arise in an Intercollegiate Athletics program and the ability to respond with the appropriate sense of urgency
• One or more years’ experience using Common Financial System (CFS), Financial Transaction Services (FTS) and Financial Data Warehouse)

Compensation

Classification: Administrative Analyst/Specialist - Exempt I
Anticipated Hiring Range: $5,000/month - $5,431/month
CSU Salary Range: $4,379/month - $7,922/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: October 24, 2024 through November 6, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/polic... and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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