Athletics Business Asst.

Posting Details

Posting Summary

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Posting Number

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Posting Details

Posting Summary

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Posting Number

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STA00823PO24

Job Family

Administrative Support

Job Function

Administrative Services

USC Market Title

Administrative Assistant

Link to USC Market Title

https://uscjobs.sc.edu/titles/131891

Job Level

A2 - Administrative/Operational Support

Business Title (Internal Title)

Athletics Business Asst.

Campus

Aiken

Work County

Aiken

College/Division

USC Aiken College/Division Level

Department

AIK Athletics

State Pay Band

4

Approved Starting Salary

$37,735

Advertised Salary Range

Salary commensurate with qualifications.

Location of Vacancy

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

Basis

12 months

Job Search Category

Administrative

About USC

| About University of South Carolina |
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. | | Inclusive Excellence Statement |
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. |

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

| Advertised Job Summary |
Athletics Business Asst., (Admin Asst) Minimum Salary: $37,735 per year, USCA Athletics

Serve as office manager and coordinate the general administrative services functions for the Department of Athletics. Knowledge/Skills/Abilities: Knowledge of office management and employment policies, best practices and procedures; Ability to perform and/or coordinate a variety of tasks simultaneously and with accuracy; collect, compile, and assemble information in a clear, concise manner; technological savvy to perform job duties at an advanced level and meet deadlines; Excellent verbal and written communication skills; Significant experience with MS Office (Word, Excel & Access). Appreciation for diversity and higher education programs. Ability to deal with diverse situations/personalities. Extreme attention to detail. Ability to understand and carry out complex oral and written instructions. Ability to work independently. Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures. Minimum requirements: High school diploma or GED and 1 or more years of experience. Preferred: Bachelor’s degree or high school diploma and 4 years of related experience. Proficiency with Banner, PeopleSoft and Microsoft Office. Experience with procurement card purchasing services and hiring processes. Application deadline: October 22, 2024. Women and minorities are encouraged to apply. USC Aiken is an AA/EOE | | Job Related Minimum Required Education and Experience |
Typically holds a high school diploma or GED. Requires 1 or more years of experience. | | Required Certification, Licensure/Other Credentials | | | Preferred Qualifications |
Bachelor’s degree or high school diploma and 4 years of related experience.Proficiency with Banner, PeopleSoft and Microsoft Office. Experience with procurement card purchasing services and hiring processes.

| | Knowledge/Skills/Abilities |
Knowledge of office management and employment policies, best practices and procedures; Ability to perform and/or coordinate a variety of tasks simultaneously and with accuracy; collect, compile, and assemble information in a clear, concise manner; technological savvy to perform job duties at an advanced level and meet deadlines; Excellent verbal and written communication skills; Significant experience with MS Office (Word, Excel & Access). Appreciation for diversity and higher education programs. Ability to deal with diverse situations/personalities. Extreme attention to detail. Ability to understand and carry out complex oral and written instructions. Ability to work independently. Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures. |

Job Duties

| Job Duty |
Coordinates with the University Advancement Office on partnership accounts; completes paperwork associated with team travel, reimbursements, expenses, purchases, and contracts. Prepare check requests and purchase requisitions, process invoices, deposits and assists the Assistant Athletic Director – Business Services with credit card reconciliation/requirements and ticket reconciliations. | | Essential Function | Yes | | Percentage of Time | 35 |

| Job Duty |
Serves as primary receptionist for the Office and first point of contact in athletic suite. Answers phones, greets visitors, and provides general assistance to students, and staff. | | Essential Function | Yes | | Percentage of Time | 30 |

| Job Duty |
Manages athletic office operations and procedures; Schedules appointments, maintains records and databases, generates reports, processes incoming and outgoing correspondence, and maintains supply inventory; Assists with routing compliance paperwork to proper channels. | | Essential Function | Yes | | Percentage of Time | 15 |

| Job Duty |
Processes paperwork and assists with onboarding for student hires for the department. Assists Assistant Athletic Director/Business Services with temporary hires as needed. | | Essential Function | Yes | | Percentage of Time | 15 |

| Job Duty |
Performs other duties as assigned. | | Essential Function | Yes | | Percentage of Time | 5 |

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

| Safety Sensitive or Security Sensitive | No | | Hazardous weather category | Non-Essential |

Posting Detail Information

| Number of Vacancies | 1 | | Desired Start Date | | | Job Open Date | 10/15/2024 | | Job Close Date | 10/22/2024 | | Open Until Filled | No | | Special Instructions to Applicant |
In addition to completing the online application, please also upload your resume and a separate cover letter.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by October 22, 2024. | | Quicklink for Posting | https://uscjobs.sc.edu/postings/177158 | | EEO Statement |
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have at least a high school diploma or GED and 1 or more years of experience?
   • Yes
   • No

Applicant Documents

Required Documents 1. Cover Letter 2. Resume Optional Documents

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