Athletics Business Operations Assistant

Athletics Business Operations Assistant

Job no: 493170

Work type: Staff Part Time - Academic Year

Location: Lewiston, ME

Categories: Athletics: Athletics Administration

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Title: Athletics Business Operations Assistant

Position Purpose: The Business Operations Assistant is responsible for financial and budget aspects of the athletic department utilizing web-based financial systems, Word, Excel and Banner systems, including support for the business manager in this role.

Job Duties: JPM PaymentNet/Visa reconciliation of credit card expenditures for the athletics department while adhering to College and departmental financial policies. Procure approved team, office and facility supplies, and equipment through the Banner purchase order system. Process and handle all payment requests for athletic services including processing travel and meal invoices, subscriptions, entry fees, etc. Compile pay data and process payments for sports official's via RefQuest and Arbiter online platforms. Prepare summary sheets and record deposit receipts on the Revenue Tracker. Track and update budget revenues and expenses. Complete and submit hotel credit card authorizations for team accommodations. Track and update tax exemption certificates as needed. Support in compiling EADA, NCAA demographics, census and other yearly reports and surveys. Greet prospective students and their parents when needed.  

Athletics Business Operations Assistant

Job no: 493170

Work type: Staff Part Time - Academic Year

Location: Lewiston, ME

Categories: Athletics: Athletics Administration

Apply Now

Title: Athletics Business Operations Assistant

Position Purpose: The Business Operations Assistant is responsible for financial and budget aspects of the athletic department utilizing web-based financial systems, Word, Excel and Banner systems, including support for the business manager in this role.

Job Duties: JPM PaymentNet/Visa reconciliation of credit card expenditures for the athletics department while adhering to College and departmental financial policies. Procure approved team, office and facility supplies, and equipment through the Banner purchase order system. Process and handle all payment requests for athletic services including processing travel and meal invoices, subscriptions, entry fees, etc. Compile pay data and process payments for sports official's via RefQuest and Arbiter online platforms. Prepare summary sheets and record deposit receipts on the Revenue Tracker. Track and update budget revenues and expenses. Complete and submit hotel credit card authorizations for team accommodations. Track and update tax exemption certificates as needed. Support in compiling EADA, NCAA demographics, census and other yearly reports and surveys. Greet prospective students and their parents when needed.  

Minimum Qualifications: Education Bachelor's degree or relevant work experience preferred. Experience  1-2 years of experience in accounting or a related field preferred. Skills and Knowledge Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. Ability to follow department processes and workflows as needed. Demonstrated ability to manage multiple tasks simultaneously. Exceptional organizational skills through the use of excel worksheets and other data tracking platforms. Strong interpersonal skills with the ability to develop and maintain working relationships with colleagues.    

Benefits:   Bates College offers competitive salaries, access to the library and athletic facilities, and a supportive, collegial environment in a drug- and smoke-free workplace. This position may accrue leave in accordance with the Maine Earned Paid Leave law.   Hiring Range:  The hiring range for this position is $17.85 to $22.31. Placement within the range depends on experience and other factors.

Equal Employment Opportunity Statement: 

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff.  Bates College adheres to all applicable state and federal equal opportunity laws and regulations.  All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at glexow@bates.edu.

About Bates:

Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.

Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.

Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.

The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Advertised: 15 Sep 2026

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