Athletics Business Operations Coordinator

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

CORE JOB SUMMARY
The Athletics Business Operations Coordinator provides accounts payable and revenue support related to Athletic Department transactions. This role manages accounts payable and purchase orders through the review and approval of invoices; donation-related data entry; and providing financial information to the Executive Assoc. AD - Business Operations as necessary

CORE JOB FUNCTIONS
1. Completes accounts payable functions such as invoice processing, supplier registration, and closing purchase orders. These activities are to be completed in a timely, accurate manner, and according to the University’s policies and procedures.
2. Develops and maintains appropriate filing system for an accurate audit trail to provide supporting documentation for all purchase orders and payments.
3. Creates, submits, and reconciles revenue deposits related to the Athletic Ticket Office.
4. Maintains and manages the use of credit card machines within the department and recording and allocating revenue accurately and timely.
5. Records and reconciles athletic donations from the Paciolan Ticketing System to University Advancement through daily reporting.
6. Acts as a liaison between the Hurricane Club and Advancement concerning any donation reporting inquiries.
7. Maintains and reconciles monthly sales tax report for miscellaneous ticket sales items, including a monthly report to the controller’s office.
8. Assists in year-end closing of Athletics financial records including, but not limited to, the research of information, account adjustments, and recognition of expenses in the correct fiscal year.
9. Maintains compliance with NCAA, Atlantic Coast Conference, institutional and departmental policies and procedures.
10. Reviews and evaluates Business Office operations, policies, and procedures to ensure internal controls are adequate to safeguard assets. Recommends improvements where necessary.

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

CORE JOB SUMMARY
The Athletics Business Operations Coordinator provides accounts payable and revenue support related to Athletic Department transactions. This role manages accounts payable and purchase orders through the review and approval of invoices; donation-related data entry; and providing financial information to the Executive Assoc. AD - Business Operations as necessary

CORE JOB FUNCTIONS
1. Completes accounts payable functions such as invoice processing, supplier registration, and closing purchase orders. These activities are to be completed in a timely, accurate manner, and according to the University’s policies and procedures.
2. Develops and maintains appropriate filing system for an accurate audit trail to provide supporting documentation for all purchase orders and payments.
3. Creates, submits, and reconciles revenue deposits related to the Athletic Ticket Office.
4. Maintains and manages the use of credit card machines within the department and recording and allocating revenue accurately and timely.
5. Records and reconciles athletic donations from the Paciolan Ticketing System to University Advancement through daily reporting.
6. Acts as a liaison between the Hurricane Club and Advancement concerning any donation reporting inquiries.
7. Maintains and reconciles monthly sales tax report for miscellaneous ticket sales items, including a monthly report to the controller’s office.
8. Assists in year-end closing of Athletics financial records including, but not limited to, the research of information, account adjustments, and recognition of expenses in the correct fiscal year.
9. Maintains compliance with NCAA, Atlantic Coast Conference, institutional and departmental policies and procedures.
10. Reviews and evaluates Business Office operations, policies, and procedures to ensure internal controls are adequate to safeguard assets. Recommends improvements where necessary.
11. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required

Experience:
Minimum 1 year of relevant experience required

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

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With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

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