Athletics Business Operations Manager

EXPIRED

Nature of Work: The Manager, under the direction of an Assistant Director or above, plays an integral role in the design, development, implementation and interpretation of departmental processes and/or programs.

Typical Responsibilities: Manage the overall responsibilities and activities of the department, program, or functional area.Assist in the development and implementation of strategies and objectives to ensure departmental goals are met.Plan and implement systems that perform the work and fulfill the mission and the goals of the department, program, or work unit efficiently and effectively.Plan and allocate resources to effectively staff and accomplish the work to meet productivity and quality goals.Train and supervise work of staff, students and volunteers as assigned.May design and deliver presentations, workshops and educational/training materials.During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Required Qualifications: This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and one year of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and three years of experience directly related to the job functions; or (c ) 7 years of direct experience.

 

Provides day to day support and management of the Athletics Business Office, including, but not limited to, the following responsibilities:
- Serve as the primary contact for the University’s contracted program WorkDay
- Manage the Athletic Department coaches and administrators in the proper use of WorkDay and the University's policies & procedures

• Create expense reports for travel and PCard purchases
  
• Assist the Department with travel requests
  
• Obtain the proper travel reimbursement paperwork and process travel expense reports
  
• Obtain backup documentation for PCard account codes for purchases made and process PCard expense reports
  
• Serve as the point of contact for PCard audits
  

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Nature of Work: The Manager, under the direction of an Assistant Director or above, plays an integral role in the design, development, implementation and interpretation of departmental processes and/or programs.

Typical Responsibilities: Manage the overall responsibilities and activities of the department, program, or functional area.Assist in the development and implementation of strategies and objectives to ensure departmental goals are met.Plan and implement systems that perform the work and fulfill the mission and the goals of the department, program, or work unit efficiently and effectively.Plan and allocate resources to effectively staff and accomplish the work to meet productivity and quality goals.Train and supervise work of staff, students and volunteers as assigned.May design and deliver presentations, workshops and educational/training materials.During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Required Qualifications: This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization and one year of experience directly related to the job functions; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and three years of experience directly related to the job functions; or (c ) 7 years of direct experience.

 

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Provides day to day support and management of the Athletics Business Office, including, but not limited to, the following responsibilities:
- Serve as the primary contact for the University’s contracted program WorkDay
- Manage the Athletic Department coaches and administrators in the proper use of WorkDay and the University's policies & procedures

• Create expense reports for travel and PCard purchases
  
• Assist the Department with travel requests
  
• Obtain the proper travel reimbursement paperwork and process travel expense reports
  
• Obtain backup documentation for PCard account codes for purchases made and process PCard expense reports
  
• Serve as the point of contact for PCard audits
  
• Reconcile Official Visits paperwork and process any reimbursements
  
• Primary contact on Accounts Payable, including the processing of spend authorizations
  
• Primary contact with Procurement Services, including the creation and monitoring of requisitions and purchase orders
  
• Manage the W-9/Vendor application docs for game officials and vendors for direct pay invoices and serve as the liaison with Accounts Payable & Procurement Services
  
• Process and monitor contracts in the University’s iContract system
  
• Processes Foundation requisitions
  
• Responsible for deposits and reconciliations
  
• Maintain accurate records/paper trails for all financial fiscal documents, including Requisitions/Purchasing Orders, Standing Orders, Accounts Payable (invoices) and coordinate the workflow.
  
• Assist in the creation of Business Office policies and procedures
  
• Assist in the creation of forms to improve Business Office efficiency
  
• Coordinate individual and team training programs to effectively educate staff on Business Office policies and procedures
  

• Assist with annual financial reporting

• Manage the Business Office graduate assistants, interns, student assistants, and other part-time employees

• Serves as the second-in-command in the Athletics Business Office

• Other duties as assigned by the Associate Athletics Director or Director of Athletics

Marginal Functions

Ensure that Athletic Department Staff receive proper training in Business Office policies and procedures. Ensure that University and Departmental Policies and Procedures are followed.

Departmental Requirements

Ability to work collaboratively with University staff to ensure departmental and University success. Individual must be self-motivated. Must be detail oriented. Ability to work with a broad range of personalities.

Machines/Equipment used regularly

Telephone, personal computers and/or laptop, printer, scanner, fax, copy machine.

Supervision Exercised

Management, supervision, and training of graduate assistants, federal work study students, student employees, interns, etc.

Supervision Received

Minimum instruction and direction are given by the immediate supervisor on a daily basis. However, the supervisor is available for questions and clarification.

Program Direction and Development

Provide input on ways to improve the efficiencies of the Athletic Department.

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Policy-making and/or Interpretation

Assist in the creation of the Athletics Business Office policies and procedures.

Level of Public Contact

Internal contact with most Athletic Department employees, including coaches, administration, part-time and full-time staff.

Monetary Responsibility

Responsible for processing millions of dollars of transactions every year. Assist in the monitoring and projecting of the Athletic Department budget, expenditures, etc. Handles and reconciles ticket sales as well as petty cash.

Statement of Responsibility for Confidential Data

This position has access to and control over the dissemination of confidential data relative to university/divisional personnel electronic and physical files. Such information must be handled with the highest level of sensitivity and security. Handles sensitive and confidential documents without compromising the integrity of the documents and/or the integrity of the university or individuals that are subject in the material manner of the documents.

 

For questions about this position and search process, please contact Natalia Rivera Carnero n.rivera.carnero@unf.edu.

Department

Athletics, Business Office

Compensation

$43,888.00 to Negotiable Annual

Equal Opportunity

In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

 

This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA ’ s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in - person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620 - 2800 or the Office of the General Counsel at (904) 620-2828.

 

The holder of this position is responsible for any NCAA and Atlantic Sun Conference bylaws and guidelines that a member of the UNF Athletic Compliance Department provides in addition to all UNF regulations. The individual must also assure that NCAA, Conference and UNF regulations are followed to the best of their knowledge and any violations thereof are reported to UNF Athletic Compliance.

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