Athletics Equipment and Game Day Operations Coordinator

University of Portland

Portland, OR

Posted Aug 28, 2024

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About the Job

University of Portland

Facilities/Event Operations/Equipment, University of Portland Profile

Athletic Director

Conference

WCC (DI)

Salary expectation

$24.93/hr

Minimum Yrs Exp

2 Yrs Exp

Work type

Full-time

Job Description

Position Details

Position Information

Job Title

Athletics Equipment and Game Day Operations Coordinator

Position Details

Position Information

Job Title

Athletics Equipment and Game Day Operations Coordinator

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Department

Athletic Game Operations

Job Code

C65525

Job category

Full Time Staff

Terms and Hours

Full Time Non-Exempt hourly; generally 40 hours per week and overtime will likely be required during certain work weeks based on operational needs.

Salary Range

Starting Hourly Rate $24.93, commensurate with experience (Updated 8.27.2024)

Job Summary

University of Portland Athletics is committed to change and stands against racism and systemic discrimination, in our Department, program, on our campus, and in our community. We are committed to the well-being, education and equality of every person, and are committed to continued action to drive societal and systematic change.

This position is responsible for the management of areas and programs related to athletics facility scheduling, equipment, uniforms, game day, and transportation operations within the University’s Athletics Department. This position reports to the Assistant Athletic Director, Facilities & Game Operations.

Core Duties

General Duties

Manage department facility scheduling; including home team, visiting team, external clients in conjunction with academics to ensure proper scheduling around class schedules.

Engage in critical analyses of assigned areas and programs to identify, address, resolve, and prevent substantial issues, which may span multiple areas, using advanced technical and professional knowledge.

Enforce policies and processes to improve efficiencies, effectiveness, and communications in assigned areas. Support development and improvements to policies and processes.

Interpret and implement applicable University policies; oversee the implementation of policies and practices in assigned areas and programs.

Coordinate relevant relationships internal and external to the University.

Coordinate the work of and provide guidance to other staff employees and contractors.

Supervise student employees as assigned, including overseeing all aspects of hiring, expectation setting, mentoring, work assignments, performance management and evaluations, and disciplinary processes.

Responsible for audit processes to ensure that non- University athletics camps are compliant with the University’s contractual requirements.

May manage financial processes and development/oversight of budgets as assigned.

May provide advice to internal and external constituencies and/or organizations; may act as subject matter expert in a specialized field.

May gather data, analyze data, and make reports.

May evaluate and make recommendations about resources options and vendors.

Duties Related to Athletics Scheduling

Oversee and implement policies and processes related to facility scheduling and planning.

In conjunction with academics, coaching staffs, UP events staff and Athletic event staff maintain accurate schedules and calendars on a daily basis.

In conjunction with relevant University/Athletics Department colleague(s), manage campus

EMS

for all Athletics Department teams.

Provide oversight and recommendations to coaches/staff regarding locations available for use.

Maintain effective relationships with Events representatives and the planning liaisons for all Athletics Department teams.

Duties Related to Game Day and Event Management

In partnership with supervisor and other relevant University/Athletics Department colleague(s), serve as lead game manager for assigned sports (women’s soccer, women’s basketball and baseball) and events, including athletics team events and other campus and non-campus events.

During game days and events, coordinate and provide guidance to student staff, public safety personnel, physical plant personnel, security vendors, ushers, game staff, officials and the like.

Duties Related to Transportation Fleet Management

Under direction of relevant Athletics Department manager(s), responsible for management of Athletic Department ground transportation fleet.

Responsible for keeping and accurate daily schedule of fleet needs.

Responsible for vehicle maintenance calendar and scheduling related to local and pickups and non-local competition trips.

Transport and drive vehicles as needed to manage fleet.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

Education & Experience

Required: Bachelor’s degree and two years of relevant experience.

Preferred: Master’s degree in relevant area.

Preferred: prior experience working in collegiate athletics department.

Or a combination of equivalent education and/or experience.

Certifications & Licenses

Required: Valid driver’s license.

Preferred:

CPR

certification, first aid certification.

Knowledge, Skills & Abilities

Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, and process improvements; strong ability in following through with and completing projects.

Ability to prioritize, multitask, and meet deadlines; excellent organizational skills and attention to detail.

Excellent analytical and problem solving skills.

Excellent verbal and written communication skills.

Ability to routinely and independently exercise sound judgment in making decisions.

Ability to maintain confidentiality and effectively handle highly sensitive and confidential information with sound judgment, tact, and discretion.

Excellent customer service and interpersonal skills (via phone or in person).

Knowledge and skills related to budget management.

Ability to anticipate problems and take necessary action to eliminate or mitigate them.

Working knowledge of

NCAA

rules and regulations or ability to be trained therein.

Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.

Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.

Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.

All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Physical Requirements

Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.

Frequently: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 50 pounds.

Frequently: ability to attend events and activities on or off campus.

Frequently: ability to interact and communicate with members of the University and others as necessary.

Travel: ability to travel, mostly by car; ability to drive.

Working Conditions

Hours of employment: will frequently require working flexible, irregular, and/or longer hours, including early mornings, evenings, nights, weekends, holidays, and overnight hours, when necessitated by projects or emergencies.

Stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.

Environment: subject to outdoor weather conditions, including sun, wind, rain, and inclement weather; subject to heights, indoors and outdoors.

Work Standards

Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.”

The full Mission Statement is at: www.up.edu/about/mission .

The full Statement of Inclusion is at: https://www.up.edu/disclosure... .

Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.

Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.

Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.

Benefits

Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

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