Athletics Facilities and Events Coordinator

EXPIRED

The Facilities & Events Coordinator will be responsible for coordinating, managing, and maintaining all athletic facilities, while overseeing game-day and special event operations under the supervision of the Assistant Athletic Director for Facilities & Events. This role involves managing event logistics, troubleshooting technology, supervising student staff, and ensuring a safe, welcoming, and high-quality environment for student-athletes, coaches, staff, and fans.

Duties

• Plan, coordinate, set up, convert, and break down athletic games, campus user events, and external rentals (including seating, staging, equipment, and signage).
• Serve as the primary on-site point of contact during events to troubleshoot operational needs and ensure smooth, efficient execution. Support game-day operations, including access control, field/court readiness, monitoring ingress and egress, and executing post-event resets. 
• Oversee athletic facilities to ensure a clean, safe, and welcoming environment; conduct regular facility walkthroughs to monitor conditions and operational readiness. Handle facility scheduling, data entry, reports, facility audits, and equipment/apparel inventory. 
• Understand and troubleshoot scoreboards, videoboards, sound systems, and other event-related technology. 
• Collaborate with facilities maintenance, custodial, and grounds teams; identify repair needs and proactively submit work requests for preventive maintenance and improvements. 
• Communicate clearly and professionally regarding event logistics with coaches, sport administrators, Public Safety, visiting teams, officials, and external vendors.
• Recruit, schedule, train, supervise, and assign daily tasks to a team of 15-20 student workers and/or interns.
• Uphold University mission through work performed. 

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

The Facilities & Events Coordinator will be responsible for coordinating, managing, and maintaining all athletic facilities, while overseeing game-day and special event operations under the supervision of the Assistant Athletic Director for Facilities & Events. This role involves managing event logistics, troubleshooting technology, supervising student staff, and ensuring a safe, welcoming, and high-quality environment for student-athletes, coaches, staff, and fans.

Duties

• Plan, coordinate, set up, convert, and break down athletic games, campus user events, and external rentals (including seating, staging, equipment, and signage).
• Serve as the primary on-site point of contact during events to troubleshoot operational needs and ensure smooth, efficient execution. Support game-day operations, including access control, field/court readiness, monitoring ingress and egress, and executing post-event resets. 
• Oversee athletic facilities to ensure a clean, safe, and welcoming environment; conduct regular facility walkthroughs to monitor conditions and operational readiness. Handle facility scheduling, data entry, reports, facility audits, and equipment/apparel inventory. 
• Understand and troubleshoot scoreboards, videoboards, sound systems, and other event-related technology. 
• Collaborate with facilities maintenance, custodial, and grounds teams; identify repair needs and proactively submit work requests for preventive maintenance and improvements. 
• Communicate clearly and professionally regarding event logistics with coaches, sport administrators, Public Safety, visiting teams, officials, and external vendors.
• Recruit, schedule, train, supervise, and assign daily tasks to a team of 15-20 student workers and/or interns.
• Uphold University mission through work performed. 

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's Degree
• Valid CPR/AED certification (or ability to obtain)
• Valid driver's license required
• Previous experience in athletic event management and/or facility operations
• Strong organizational, time management, and multi-tasking skills under pressure
• Excellent communication and customer service skills, with the ability to work independently and collaboratively
• Demonstrated ability to work, communicate, and engage effectively with an ethnically and culturally diverse campus community
• Ability to strictly follow University, NCAA, and conference policies (including safety, information security, and non-discrimination)
• Physical requirements include but are not limited to: walking, walking over rough or uneven surfaces, bending, stooping, climbing, and working in confined spaces, lifting, pushing, pulling, and carrying loads up to 50 pounds (unassisted) and 75 pounds (with assistance).

Preferred:

• Experience handling various athletic equipment: scoreboards, sound systems, laundry, etc.

This is a Restricted, Nonexempt, 40 hour per week position.

Expected Pay Range: $22.00 - $23.00 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

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