Athletics Facilities and Events Temporary Staff

EXPIRED

Position Summary

Anticipated Hiring Hourly Range: $22.00 - $25.50

The Coordinator of Facilities and Event Operations is responsible for scheduling, supervision, and administration of all athletic facilities and athletic events as well as coordinating and overseeing maintenance needs and day-to-day facility operations. The position will perform a variety of tasks and functions to carry out the daily activities of the Athletic Department as well as other duties as assigned by the Associate A.D. for Facilities and Operations or the Athletic Director.

Essential Functions

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Position Summary

Anticipated Hiring Hourly Range: $22.00 - $25.50

The Coordinator of Facilities and Event Operations is responsible for scheduling, supervision, and administration of all athletic facilities and athletic events as well as coordinating and overseeing maintenance needs and day-to-day facility operations. The position will perform a variety of tasks and functions to carry out the daily activities of the Athletic Department as well as other duties as assigned by the Associate A.D. for Facilities and Operations or the Athletic Director.

Essential Functions

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Culture:

• Be in agreement with the university's Confession of Faith, found here, have a personal commitment to Jesus Christ as Savior and Lord, be active in the life of the church, and live a life consistent with a commitment to the Lordship of Christ.
• Embrace the mission, vision, and values of Fresno Pacific University.
• Be Christ-centered in all areas while working with staff, faculty, students, and or any person or organization in the course of representing the University.
• All FPU employees are called to exercise the gifts and calling of God through their daily life and role here at FPU. As ministers to students and other employees in daily life, FPU employees seek to embody the ideals laid out in the FPU Idea.
• A steadfast commitment to the "The Fresno Pacific University Idea" and agreement to support its ideals and practices while employed by the University.

Duties:

Facility Operations

• In coordination with Associate Athletic Director, manage the day-to-day operations of the Special Events Center, Steinert Athletic Complex, Haak Tennis Complex, and Ramirez Field.
• Collaborates with several different campus departments to ensure there are no scheduling conflicts regarding athletics facilities.
• Ensure all facilities are prepared for game day activities as well as daily practices and other programming.
• Develop, implement, and manage a preventative maintenance program for athletic facilities; identify facility needs and develop plans and projects to meet those needs.
• Oversees athletics laundry services with assistance from the Assistant Director of Athletics Facilities.
• Responsible for maintaining supplies and equipment inventory.
• Makes recommendations to the Associate Athletics Director for major repairs and capital renewal expenditures.

Event Operations

• Serve as primary game day operations administrator for all home events ensuring operations are conducted in accordance with the University’s safety policies and procedures.
• Supervise and coordinate all aspects of gameday operations including, but not limited to ticket services, crowd safety and control, news media accommodations, press table requirements, staffing, game film transfer, marketing, and in-game promotions.
• Hire, train, supervise, and schedule student employees in compliance with NCAA regulations.
• Ensures all athletics events adhere to NCAA and PacWest protocols and policies.
• Responsible for distribution of visiting team guides and tournament manuals.
• Oversee and manage all facility and operations logistics and responsibilities associated with athletic camps.
• Coordinate with Compliance Office to monitor and document complimentary admissions to ensure they are managed in a manner consistent with NCAA rules.
• Assists Assistant Athletic Director for External Relations with fundraising events including but not limited to the Sunbird Golf Classic, Dinner on the Diamond, Hall of Fame Induction Ceremony, and other sport specific events.
• Provides support, as needed, to the Director of Athletics and the development staff, in their respective efforts in fundraising, marketing, sponsorships and external relations, including the preparation of materials, reports, presentations and summaries.
• Deposits income received from gate receipts and rental income to the University Business Office in accordance with university procedure.
• Reviews and approves student employee timecards.
• Coordinates lifeguards for athletics summer camps and special events.

• Performs minor custodial and maintenance duties in athletics offices.

• Initiates work orders for repairs to athletics facilities and equipment.

• Good computer skills, analytical skills, written and oral communication skills, and the ability to multi-task.

• Ability to regularly work outdoors in above average conditions.

• Strong organizational and time management skills.

• Other job duties as assigned

Qualifications

Required:

• Bachelor’s degree from an accredited institution.
• Commitment to the Christian mission of the University.
• Good computer skills, analytical skills, written and oral communication skills, and the ability to multi-task.
• Ability to regularly work outdoors in above average conditions.
• Strong organizational and time management skills.
• Proficient in Microsoft applications.
• First Aid. CPR, AED certification, or willingness to attain such certification(s).

Preferred:

• Master's degree.
• Two to three years’ experience with Athletic facility and/or event operations.
• Supervisory experience.
• Experience leading projects.

University Information

Environmental Conditions:

• Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time.
• Frequent computer use at a workstation, up to eight hours per day.
• Frequently work at a fast pace with unscheduled interruptions.
• Drive personal or University vehicles to appointments.
• Public contact position requiring professional apparel, personal hygiene, and grooming.

Physical Demands:

• This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.
• While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80 % of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents.
• Reasonable accommodations for those with disabilities will be provided in accordance with law.

Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability, you should contact FPU’s Human Resources Department at hr@fresno.edu. As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University’s governance by the Pacific District Conference of Mennonite Brethren Churches.

*This information, including salary, is accurate as of July 31, 2024*

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