Athletics Hospitality Coordinator

EXPIRED

Welcome to Samford University's application process powered by NeoEd!

You can submit an online application by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Posting, click the 'Apply' tab. If this is the first time you are applying using our new online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload a saved document on your computer containing your information, or manually enter your personal information. This application will be saved and used to apply for future job openings.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to job qualification information. Demographic information is maintained only for statistical reporting and is not associated with individual applications.

It is important that you review any prepopulated information as applications must show all the relevant education and experience you possess. Incomplete applications may not be accepted.

Description

The part-time Athletics Hospitality Coordinator supports the planning and execution of donor hospitality, special events, and game-day experiences for the Athletics department. This position assists with coordinating hospitality services, managing vendor relationships, and ensuring outstanding service for Bulldog Club members, sponsors, alumni, and special guests. The coordinator will work collaboratively with athletics development, corporate partnerships, marketing, and event operations staff to provide a first-class donor and fan experience.

Job Duties

• Coordinate hospitality areas for athletic events, donor functions, and special gatherings.
• Serve as a point of contact for hospitality vendors, caterers, hotels, and restaurants.
• Assist in managing donor and VIP guest lists, registrations, and event communications.

Welcome to Samford University's application process powered by NeoEd!

You can submit an online application by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Posting, click the 'Apply' tab. If this is the first time you are applying using our new online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload a saved document on your computer containing your information, or manually enter your personal information. This application will be saved and used to apply for future job openings.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to job qualification information. Demographic information is maintained only for statistical reporting and is not associated with individual applications.

It is important that you review any prepopulated information as applications must show all the relevant education and experience you possess. Incomplete applications may not be accepted.

Description

The part-time Athletics Hospitality Coordinator supports the planning and execution of donor hospitality, special events, and game-day experiences for the Athletics department. This position assists with coordinating hospitality services, managing vendor relationships, and ensuring outstanding service for Bulldog Club members, sponsors, alumni, and special guests. The coordinator will work collaboratively with athletics development, corporate partnerships, marketing, and event operations staff to provide a first-class donor and fan experience.

Job Duties

• Coordinate hospitality areas for athletic events, donor functions, and special gatherings.
• Serve as a point of contact for hospitality vendors, caterers, hotels, and restaurants.
• Assist in managing donor and VIP guest lists, registrations, and event communications.
• Support donor stewardship efforts through personalized customer service and event engagement.
• Ensure hospitality areas are properly set up, stocked, and maintained before, during, and after events.
• Assist with planning and execution of fundraising and special events, including golf tournaments, alumni events, and donor receptions.
• Coordinate event logistics, including check-in procedures, signage, seating arrangements, and vendor coordination.
• Recruit, train, and supervise student workers and volunteers assigned to hospitality responsibilities.
• Support event setup and breakdown activities.
• Maintain hospitality inventories and event supplies.
• Assist with collecting event data, attendance records, and post-event evaluations.
• Process vendor invoices and assist with budget tracking as assigned.
• Maintain accurate records of hospitality-related expenses and contracts.
• Represent the athletics department in a professional manner consistent with university values.
• Assist with game-day operations and donor engagement activities.
• Perform other duties as assigned by athletics administration.

Qualifications

• High school diploma.
• Strong organizational and communication skills.
• Ability to work effectively with donors, sponsors, alumni, vendors, and university personnel.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong attention to detail and customer-service orientation.
• Ability to lift and carry up to 25 pounds.
• Ability to stand and walk for extended periods during events.
• Ability to work evenings, weekends, and occasional holidays as required.
• Current, valid driver's license.

Preferred Qualifications

• Bachelor’s degree.
• Experience in hospitality, event management, customer service, athletics, fundraising, or a related field.
• Experience working in collegiate athletics, higher education, or nonprofit fundraising.
• Familiarity with CRM or donor management systems
• Knowledge of NCAA regulations as they relate to job responsibilities.

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