Lafayette College: Human Resources: Staff Positions: Athletics

Location

Easton, PA

Open Date

Jan 14, 2025

Description

The Athletics Office Coordinator is responsible for assisting with the overall internal operations of the athletic department, including day-to-day operations, business management, special events, and camps/clinics. The position will assist and coordinate a variety of administrative support functions to assist senior administration, coaches, and staff. The Athletics Office Coordinator will report directly to the Senior Associate Athletic Director for Facilities & Operations.

Primary Responsibilities:

• Manage the main Athletics Department phone/fax line.

Lafayette College: Human Resources: Staff Positions: Athletics

Location

Easton, PA

Open Date

Jan 14, 2025

Description

The Athletics Office Coordinator is responsible for assisting with the overall internal operations of the athletic department, including day-to-day operations, business management, special events, and camps/clinics. The position will assist and coordinate a variety of administrative support functions to assist senior administration, coaches, and staff. The Athletics Office Coordinator will report directly to the Senior Associate Athletic Director for Facilities & Operations.

Primary Responsibilities:

• Manage the main Athletics Department phone/fax line.

• Process scheduling requests for coaches and staff.

• Manage EMS room and catering reservations for department meetings and special events.

• Assist with scheduling and planning of sport specific events and banquets.

• Arrange travel and conference registrations for Director of Athletics and Senior Leadership Team.

• Maintain filing systems, databases, and confidential records. 

• Oversee and coordinate office supply inventory. 

• Manage mail operations.

• Manage the shared drive access for new athletic employees and update the department staff lists.  

• Business Services

  • Place athletic orders in accordance with payables process in collaboration with Athletics Business Manager and campus accounting office.
  • P-Card Reconciliation.
  • Purchase requisitions for orders in excess of $5,000.
  • Process payment authorizations for contractors, game officials, etc.

• Camps/Clinics

  • Manage camp registration approvals through ARMS
  • Manage EMS reservations and work orders for Camps/Clinics
  • Generate accounting for every Camp/Clinic to include comprehensive financial summary
  • Communicate with coaches for authorization to camp 
  • Produce annual Camp/Clinic Audits

• Other administrative Duties as assigned

Qualifications

Minimum Qualifications:

Must have the ability to interpret and communicate institution policy and procedures as well as other associated regulations.

Maintain professionalism and confidentiality.

Some non-standard working hours are required for special events.

Preferred Qualifications:

Bachelor's Degree preferred.

Experience with Google Suite.

Experience in administrative roles, preferably in a fast-paced and dynamic environment.

Excellent organizational skills with a strong attention to detail.

Exceptional communication and interpersonal abilities.

Ability to multitask, prioritize tasks, and meet deadlines.

Application Instructions

The position is a full-time, hourly, union appointment and includes a competitive benefits package.

It is the College’s intention to fill job vacancies from within the College before hiring new employees, providing employees are available with the necessary qualifications.   Internal candidates who make application within 3 working days following the posting, will be considered first.  Applications from candidates not currently employed by the College will not be considered in the first 3 working days following the posting and will only be considered if there are no qualified internal applicants.

 Must provide your Lafayette College ID number (L#).  If you do not know your Lafayette College L number, please call Human Resources at (610) 330-5060. 

Qualified applicants should submit a cover letter, their resume, and three references with contact information. Review of applications to begin immediately and continue until the position is filled.